Kansas HR generalist employment contract template

Kansas HR Generalist Employment Agreement

This Kansas HR Generalist Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Agreement Type:

Option A: Full-time Employment

Option B: Part-time Employment

Position:

Human Resources Generalist

FLSA Classification:

Option A: Exempt

Option B: Non-Exempt

Principal Work Location:

[Employer Kansas Address]

Multiple Kansas locations, as required by Employer

Job Responsibilities:

Employee Relations Management:

Providing guidance and support to employees and managers on HR-related issues.

Conducting investigations into employee complaints and resolving conflicts.

Recruitment and Onboarding:

Managing the full-cycle recruitment process, including sourcing, screening, and interviewing candidates.

Overseeing the onboarding process for new hires, including orientation and training.

Benefits Administration:

Administering employee benefits programs, including health, dental, vision, life insurance, and retirement plans.

Responding to employee inquiries regarding benefits.

Personnel Records Management:

Maintaining accurate and up-to-date employee records.

Ensuring compliance with record-keeping requirements.

HRIS Management:

Managing and maintaining the HRIS system.

Generating reports and analyzing HR data.

Regulatory Compliance:

Ensuring compliance with all applicable federal and Kansas state employment laws and regulations, including the Kansas Human Rights Act, wage and hour laws, anti-discrimination laws, and OSHA requirements.

Policy Development and Implementation:

Developing and implementing HR policies and procedures.

Ensuring that policies are communicated effectively to employees.

Performance Management:

Administering the performance management process, including performance appraisals and development plans.

Disciplinary Actions:

Managing the disciplinary process, including issuing warnings and terminations.

FMLA/Leave Administration:

Overseeing the administration of FMLA and other leave policies.

Payroll Support:

Providing support to the payroll department, as needed.

Workplace Investigations:

Conducting workplace investigations into complaints of harassment, discrimination, or other misconduct.

Employee Engagement and Retention:

Developing and implementing employee engagement and retention initiatives.

Confidentiality:

Maintaining confidentiality of sensitive personnel information.

Training and Development:

Required continuing education or professional development relevant to HR.

Reporting Structure:

Reports to: [Supervisor Name/Title]

Collaborates with: [List of Departments/Roles]

Work Hours and Schedule:

Standard Work Hours: [Number] hours per week.

Schedule:

Option A: Fixed Schedule - [Days of the week], [Start Time] to [End Time]

Option B: Flexible Schedule - Subject to Employer approval and business needs.

Overtime:

Option A: Overtime eligible for non-exempt employees, paid at 1.5 times the regular rate for hours worked over 40 in a workweek, as required by federal and Kansas law.

Option B: Overtime is not applicable (exempt).

Meal and Break Periods:

[Specify meal and break policies, in accordance with Kansas customary practices, if any]

Remote Work Policy:

Option A: Not Applicable

Option B: Subject to the Employer's Remote Work Policy, including requirements for availability, data privacy, and security.

Compensation:

Base Salary/Hourly Rate: [Dollar Amount] per [Year/Hour].

Pay Frequency:

Option A: Bi-weekly

Option B: Semi-monthly

Option C: Weekly

Overtime Calculation:

As required by federal and Kansas law for non-exempt employees.

Bonus/Incentive Pay:

Option A: Eligible for a bonus based on achievement of [KPIs], as determined by Employer.

Option B: Not eligible for bonuses.

Benefits:

Health Insurance: [Specify Health Insurance Details, including employee contribution]

Dental Insurance: [Specify Dental Insurance Details, including employee contribution]

Vision Insurance: [Specify Vision Insurance Details, including employee contribution]

Life Insurance: [Specify Life Insurance Details]

Short-Term Disability: [Specify Short-Term Disability Details]

Long-Term Disability: [Specify Long-Term Disability Details]

401(k)/Retirement Plan: [Specify 401(k) Details, including employer matching]

Paid Time Off (PTO): [Number] days per year.

Sick Leave: [Number] days per year.

Paid Holidays: [List of Paid Holidays]

FMLA Leave: In accordance with federal law.

Bereavement Leave: [Specify Bereavement Leave Policy]

Jury Duty/Military Leave: In accordance with Kansas and federal law.

Professional Memberships: [Specify Coverage for Professional Memberships, if any]

HR Certification Reimbursement: [Specify Reimbursement Policy, if any]

Expense Reimbursement:

Employer will reimburse Employee for reasonable and necessary business expenses incurred in the performance of their duties, subject to Employer’s expense reimbursement policy.

Examples of reimbursable expenses include costs for recruiting events, background checks, and employee wellness initiatives.

Confidentiality and Data Protection:

Employee agrees to hold confidential all employee files, sensitive salary, medical, and legal data, and other confidential information obtained during employment. Employee will comply with all applicable privacy laws.

Employee will safeguard employee files and restrict access to personnel records to authorized individuals only.

Intellectual Property:

All materials, policies, templates, handbooks, and forms developed or revised by Employee during employment shall be the sole property of Employer.

Conflicts of Interest:

Employee agrees not to engage in any outside HR consulting or staffing work without Employer’s prior written consent.

At-Will Employment:

This is an at-will employment agreement, and either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Voluntary Resignation: Employee shall provide [Number] weeks' written notice.

Termination: Employer reserves the right to terminate employment for cause or without cause, subject to applicable Kansas and federal law.

Return of Property: Upon termination, Employee will return all company property.

Anti-Harassment, Diversity, Non-Discrimination, and Equal Employment Opportunity:

Employer is an equal opportunity employer and prohibits discrimination based on race, color, ancestry, religion, sex, disability, national origin, age, or any other protected characteristic under the Kansas Human Rights Act and federal law.

[Specify Reporting Procedures for Complaints]

[Outline investigation and resolution steps]

Non-Competition, Non-Solicitation, and Confidentiality:

Non-Compete: [State Non-Compete agreement details - must be reasonable under Kansas Law. If not included, state 'Not Applicable']

Non-Solicitation: Employee agrees not to solicit employees or customers of Employer for a period of [Number] years following termination of employment.

Confidentiality: Employee agrees to maintain the confidentiality of Employer’s confidential information indefinitely.

Severance, Outplacement Assistance, and References:

Option A: Severance will be provided according to company policy. [Specify details, or reference to a separate policy document]

Option B: Not Applicable.

Outplacement: [Specify details, or reference to a separate policy document]

References: Employer will provide a neutral reference upon request.

Compliance with Employer Policies:

Employee agrees to comply with all Employer policies, including the HR manual, code of conduct, and security procedures.

Workplace Safety:

Employee is required to participate in workplace safety initiatives and report any OSHA/KDOL compliance issues.

Reporting Violations:

Employee is required to report any legal, regulatory, or ethics violations.

Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved through internal grievance procedures, followed by mediation or arbitration (as allowed under Kansas law).

This Agreement shall be governed by and construed in accordance with the laws of the State of Kansas. Venue for any legal action shall be in [County Name] County, Kansas.

Electronic Document Management:

Employee acknowledges and agrees to comply with Employer’s electronic document management policies.

Workers’ Compensation and Unemployment Insurance:

Employee will comply with Employer’s procedures for Workers’ Compensation and unemployment insurance claims.

Performance Reviews and Advancement:

Employee’s performance will be reviewed [Frequency], and advancement opportunities will be based on performance and business needs.

Amendment:

This Agreement may be amended only in writing, signed by both parties.

Record Retention:

Employee will comply with Employer's record retention policies for HR records, in compliance with Kansas law.

Collective Bargaining:

This Agreement does not create any rights under any collective bargaining agreement.

[If applicable, specify HR relation roles regarding the union]

Customization:

This agreement is subject to changes based on the Employer’s sector, location, and internal structure.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________