Kansas executive assistant employment contract template

Kansas Executive Assistant Employment Contract

This Kansas Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between:

• [Employer Legal Name], a [Entity Form, e.g., Kansas Corporation] with its principal place of business at [Employer Address], Kansas, registered in Kansas under [Kansas Business Registration Number, if applicable] (“Employer”), and
• [Employee Full Legal Name], residing at [Employee Address], Kansas (“Employee”).

WHEREAS, Employer desires to employ Employee as an Executive Assistant, and Employee desires to be employed by Employer in such capacity;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Employment

• Option A: Employer hereby employs Employee as a full-time Executive Assistant, and Employee hereby accepts such employment.
• Option B: Employer agrees to provide Employee with a probationary period of [Number] days, during which time Employer shall evaluate Employee's job performance. At the conclusion of the probationary period, Employer shall provide Employee with a written performance review.

2. Job Title and Duties

• The Employee's job title shall be Executive Assistant.
• The Employee shall perform the following duties, which may be modified by the Employer as needed:
  • Complex calendar management for [Executive Name(s) or Number of Executives].
  • Scheduling and coordinating high-level meetings, including preparation of agendas and materials.
  • Preparing presentations and executive reports.
  • Domestic and international travel arrangements.
  • Expense reporting and reimbursement management.
  • Gatekeeping and client/vendor interfacing.
  • Handling confidential correspondence.
  • Physical and digital file organization.
  • Managing the Executive’s business and personal tasks as appropriate.
  • Facilitating communication between departments/clients/leadership.
  • Ensuring adherence to company protocols.
  • Documenting meeting minutes.
  • Supporting project management or event execution as needed.
• Reporting: Employee shall report to [Executive Title] and [Another Executive Title, if applicable].
• The Employee is expected to maintain discretion, a professional appearance, and a communication tone reflecting the seniority of the supported executives.

3. Work Location and Remote Work

• Option A: The Employee's primary work location shall be [Office Address], Kansas.
• Option B: Employee may work remotely [Number] days per week.
• Option C: Remote work is not permitted.
• If remote work is permitted, the Employee is responsible for maintaining a safe and secure workspace in compliance with all applicable laws and regulations, including but not limited to data privacy and security.
• Any reimbursement for home office expenses will be governed by Employer's established policy.

4. Work Hours

• Option A: The Employee's regular working hours shall be [Start Time] to [End Time], [Number] days per week, Monday through Friday, with a [Number]-minute unpaid lunch break and two [Number]-minute paid breaks.
• Option B: On-call availability may be required, subject to reasonable notice and compensation as required by Kansas law.
• The Employee's status is considered [Exempt/Non-Exempt] under the Fair Labor Standards Act (FLSA) and Kansas labor laws. If non-exempt, overtime compensation will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked in excess of forty (40) in a workweek.

5. Compensation

• Option A: The Employee's base salary shall be [Dollar Amount] per year, payable [Payment Frequency, e.g., bi-weekly].
• Option B: The Employee's hourly wage shall be [Dollar Amount] per hour, payable [Payment Frequency, e.g., bi-weekly].
• Overtime pay will be calculated in accordance with Kansas law.
• Bonus/Merit Increases: Employee may be eligible for bonuses or annual merit increases based on documented performance criteria, as determined by Employer in its sole discretion.

6. Benefits

• Option A: The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • 401(k) or other retirement plan with employer match of [Percentage]% up to [Dollar Amount].
  • Paid time off (PTO): [Number] days per year for vacation and personal days.
  • Kansas-recognized holidays.
  • Company sick leave: [Number] days per year.
  • Parental leave and bereavement leave as required by Kansas statutes.
• Option B: Reimbursement of work-related expenses, such as mileage for errands, parking, and technology upgrades needed for excellent performance, subject to Employer's expense reimbursement policy.

7. Professional Development

• Option A: The Employee may be eligible for professional development opportunities, such as administrative training, certification in office software or organizational efficiency, and attendance at events for executive assistants, subject to Employer approval and budget availability.
• Option B: Employer will reimburse Employee for [Dollar Amount] per year in professional development related expenses.

8. Confidentiality

The Employee acknowledges that, in the course of employment, the Employee will have access to confidential and proprietary information of the Employer, including, but not limited to, executive schedules, strategic decisions, and personal data. The Employee agrees to hold such information in strict confidence and not to disclose, misuse, or retain it without the Employer's prior written consent.

This confidentiality obligation shall survive the termination of this Agreement and is governed by the Kansas Uniform Trade Secrets Act.

9. Intellectual Property

The Employee agrees that all work product generated while supporting company projects or executives, including but not limited to reports, presentations, and documents, shall be the sole and exclusive property of the Employer.

10. Non-Disparagement and Conflict of Interest

The Employee agrees not to disparage the Employer, its officers, directors, or employees, either during or after the term of this Agreement.

The Employee agrees to avoid any outside work or activities that could compromise loyalty or confidentiality to the Employer. Employee must disclose any potential conflicts of interest to Employer immediately.

11. Non-Solicitation

During the term of this Agreement and for a period of [Number] months following termination, the Employee shall not solicit, directly or indirectly, any employees or clients of the Employer to terminate their relationship with the Employer. This clause is intended to be reasonable in scope and duration and compliant with Kansas law.

12. Non-Compete

• Option A: The Employee agrees that, during the term of this Agreement and for a period of [Number] months following termination of employment, Employee will not engage in any business that is directly competitive with the business of Employer within a [Number] mile radius of Employer’s principal place of business in Kansas. This is only applicable if the executive assistant has access to extremely sensitive trade secrets, and it should be as narrowly tailored as possible.
• Option B: There is no non-compete agreement in place.

13. Standards of Conduct

The Employee agrees to maintain a professional demeanor, to be prompt and reliable, and to handle privileged information with sensitivity. The Employee shall adhere to all anti-discrimination and anti-harassment policies of the Employer and shall comply with all applicable federal and Kansas laws. Employee must adhere to any mandatory reporting and whistleblower protocols.

14. Equipment and Resources

The Employee is responsible for maintaining and returning all company-provided devices, keys, security codes, and files upon termination of employment.

15. At-Will Employment

The Employee's employment with the Employer is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable laws.

16. Termination

• Voluntary Resignation: The Employee shall provide the Employer with [Number] days written notice of resignation.
• Employer-Initiated Termination: The Employer may terminate the Employee's employment with or without cause.
• Upon termination, the Employee shall be entitled to final pay in accordance with Kansas law, including any accrued and unused PTO, subject to Employer’s policy. COBRA/continuation coverage requirements will be provided as required by law.

17. Complaint, Grievance, and Disciplinary Procedures

Any complaints, grievances, or disciplinary matters will be handled in accordance with Employer's established policies and procedures, including performance reviews and policy breach handling.

18. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good-faith negotiation or mediation before resorting to litigation. This Agreement shall be governed by and construed in accordance with the laws of the State of Kansas. The venue for any legal action relating to this agreement shall be in [County Name] County, Kansas.

19. Required Notices and Acknowledgments

The Employee acknowledges receipt of required notices and information regarding workers’ compensation, unemployment insurance, OSHA occupational safety expectations, and other Kansas workplace posting requirements.

20. Anti-Discrimination and Equal Employment Opportunity

The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, disability, age, national origin, veteran status, genetic information, or any other protected characteristic under applicable federal and Kansas laws. The Employer will provide reasonable accommodations to qualified individuals with disabilities. The Employer maintains an anti-retaliation policy for protected activities or reporting misconduct.

21. Data Privacy

The Employee agrees to comply with all applicable federal and Kansas laws regarding data privacy, including the handling and storage of medical or financial records for executives and compliance with electronic communications and privacy laws.

22. Amendments and Waiver

This Agreement may be amended only by a written instrument signed by both parties. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party against whom the waiver is sought to be enforced.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Legal Name]

By: ____________________________
[Employer Representative Name]

Title: [Employer Representative Title]

____________________________
[Employee Full Legal Name]