Kansas office assistant employment contract template

Kansas Office Assistant Employment Agreement

This Kansas Office Assistant Employment Agreement ("Agreement") is made and effective as of [Date], by and between [Employer Full Legal Name], located at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

Recitals

• Employer desires to employ Employee as an Office Assistant.
• Employee desires to be employed by Employer in such capacity.

Position

• Employee shall be employed as an Office Assistant.

Job Duties

• Option A: The Employee's duties shall include, but are not limited to:
  • Answering and routing phone calls.
  • Greeting and assisting visitors.
  • Managing scheduling and appointments.
  • Maintaining office supplies and inventory.
  • Preparing correspondence and reports.
  • Filing and record-keeping (both paper and electronic).
  • Performing data entry.
  • Administering mail and shipments.
  • Coordinating office maintenance.
  • Managing meeting logistics.
  • Providing administrative support to staff.
  • Upholding confidentiality of sensitive documents.
  • Complying with office safety policies.
• Option B: A detailed job description is attached as Exhibit A and incorporated herein.

Reporting Structure

• Employee shall report directly to [Supervisor Name], [Supervisor Title].
• Employee will collaborate with the [Department Name] department.

Work Location

• Option A: The primary work location is [Office Address], Kansas. On-site presence is required.
• Option B: The primary work location is [Office Address], Kansas. This position is eligible for a hybrid work arrangement as per Company policy.

Employment Type and Work Hours

• This is a full-time position.
• Regular work hours are [Number] hours per week, Monday through Friday, [Start Time] to [End Time].
• Overtime may be required and will be compensated in accordance with Kansas law.
• Meal and rest breaks will be provided in accordance with Kansas state labor law.

Compensation

• Option A: Employee shall receive an hourly rate of [Dollar Amount] per hour.
• Option B: Employee shall receive an annual salary of [Dollar Amount], payable [Frequency, e.g., bi-weekly].
• Payment will be made via [Payment Method, e.g., direct deposit].
• Overtime will be paid at a rate of one and one-half (1.5) times the regular hourly rate for all hours worked over forty (40) in a workweek, as required by Kansas law.

Benefits

• Option A: Employee is eligible for the following benefits:
  • Health insurance (as per company policy).
  • Dental insurance (as per company policy).
  • Vision insurance (as per company policy).
  • 401(k) plan with employer matching contributions (as per company policy).
  • Paid vacation time (as per company policy).
  • Paid sick leave (as per company policy).
  • Paid personal leave (as per company policy).
  • [Number] paid holidays per year, as designated by Employer.
  • Short-term disability coverage (as per company policy).
  • Life insurance (as per company policy).
  • [Benefit Description]
• Option B: Employee is not currently eligible for benefits, but eligibility will be reviewed [Time Frame, e.g., after 90 days of employment].

Expense Reimbursement

Employee will be reimbursed for reasonable and necessary work-related expenses in accordance with Employer's expense reimbursement policy and IRS regulations. Mileage will be reimbursed at the current IRS rate. Receipts must be submitted for all expenses.

At-Will Employment

Employment with Employer is at-will. This means that either Employer or Employee may terminate the employment relationship at any time, with or without cause or notice, subject to Kansas law.

Termination

• Voluntary Resignation: Employee agrees to provide [Number] days written notice of resignation.
• Employer-Initiated Termination: Employer may terminate employment at any time, with or without cause, subject to Kansas law.
• Final Wage Payment: Upon termination, Employee will receive a final wage payment in accordance with Kansas law.
• Return of Property: Upon termination, Employee must return all Employer property, including but not limited to, computers, cell phones, documents, and access cards.

Confidentiality

Employee acknowledges that during employment, Employee will have access to confidential information of Employer, including but not limited to customer lists, financial data, and proprietary information. Employee agrees to hold such information in confidence and not to disclose it to any third party, either during or after employment.

Use of Company Property

Employee agrees to use company property, including computers, software, and equipment, solely for business purposes and in accordance with Employer's policies.

Conflicts of Interest

Employee agrees to avoid any conflicts of interest and to disclose any potential conflicts of interest to Employer immediately. Employee agrees not to engage in any outside employment that interferes with Employee's duties or compromises Employer's confidentiality.

Professional Conduct

Employee agrees to maintain a professional demeanor, adhere to Employer's dress code, and follow all company policies and procedures, including safety protocols. Employee will participate in required training, including harassment prevention training compliant with Kansas law.

Anti-Discrimination and Harassment

Employer is an equal opportunity employer and prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected characteristic under Kansas and federal law. Employee should report any incidents of discrimination or harassment to [Contact Person/Department].

Amendment of Job Duties

Employer may amend Employee's job duties within the reasonable scope of an Office Assistant position as business needs require. Employer will provide reasonable notice of any significant changes.

Reasonable Accommodation

Employer will provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and the Kansas Acts Against Discrimination. Employee should request accommodations from [Contact Person/Department].

Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through good faith negotiation. If negotiation is unsuccessful, the parties may agree to mediation or arbitration. This agreement shall be governed by and construed in accordance with the laws of the State of Kansas.

Workers' Compensation

Employer maintains workers' compensation insurance as required by Kansas law. Employee must report any workplace injuries or illnesses to [Contact Person/Department] immediately.

Entire Agreement

This Agreement, together with any offer letter and employee handbook, constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

Execution

This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Representative Title]

[Employer Full Legal Name]

____________________________

[Employee Full Legal Name]