Kansas bookkeeper employment contract template

Kansas Bookkeeper Employment Contract

This Kansas Bookkeeper Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Job Title and Duties

The Employer hereby employs Employee as a Bookkeeper.

• The Employee's duties shall include, but not be limited to:
  • Recording and reconciling all financial transactions.
  • Processing invoices and payments.
  • Payroll preparation.
  • Accounts payable and receivable management.
  • Maintaining general ledgers.
  • Preparation of monthly/quarterly/annual financial statements.
  • Assisting with budgeting and cash flow monitoring.
  • Reporting to management and external accountants or auditors.
  • Monitoring compliance with company policies and with Kansas and federal financial regulations.
  • Maintaining accurate and secure records in accordance with industry and Kansas-specific standards.
• Option A: Additional duties as assigned by [Supervisor Title].
• Option B: Specific duties related to [Specific Industry/Task].

2. Work Location and Remote Work Policy

• The Employee's primary work location will be at [Work Location Address] in Kansas.
• Option A: Remote work is permitted as per the Employer's Remote Work Policy, attached as Exhibit A. This policy requires:
  • Secure access to company systems.
  • Physical control of confidential financial information.
  • Compliance with data security laws.
• Option B: Remote work is not permitted.

3. Full-Time Status and Work Schedule

• Employee is a full-time employee, defined as working [Number] hours per week.
• The Employee's scheduled hours are [Start Time] to [End Time], Monday through Friday.
• Overtime:
  • Option A: Overtime is not authorized without prior written approval from [Supervisor Title].
  • Option B: Employee is eligible for overtime pay at a rate of one and one-half times their regular rate of pay for hours worked in excess of 40 in a workweek, as required by the Fair Labor Standards Act.
• Rest/Meal Breaks: Employee is entitled to a [Duration] minute unpaid meal break and [Number] paid rest breaks during each full workday, in accordance with Kansas employment practices.

4. Reporting Structure

• The Employee will report directly to [Supervisor Title].
• Collaboration:
  • The Employee will collaborate with [Department/Individuals] on matters related to [Specific Tasks].
  • The Employee will collaborate with external vendors and accountants as needed.

5. Professional Certifications and Software Proficiency

• Required Certifications:
  • Option A: Employee is required to maintain [Certification Name] certification.
  • Option B: No specific certifications are required.
• Required Software Proficiency:
  • Employee must be proficient in [Accounting Software Name].
  • Employee must adhere to best practices for fraud prevention.
• Background Checks/Continuing Education:
  • Option A: Employee is subject to periodic background checks.
  • Option B: Employee is required to participate in [Number] hours of continuing education annually.

6. Compensation

• Salary/Wage:
  • Option A: The Employee's annual salary is [Dollar Amount], payable [Payment Frequency].
  • Option B: The Employee's hourly wage is [Dollar Amount], payable [Payment Frequency]. This is no less than the current Kansas Minimum Wage.
• Payment Method: Payment will be made via [Payment Method, e.g., direct deposit].
• Overtime Rate: Overtime pay, if applicable, will be paid at a rate of 1.5 times the regular hourly rate.
• Bonus/Incentive Plans:
  • Option A: Employee is eligible for a bonus based on [Bonus Criteria], as outlined in Exhibit B.
  • Option B: There is no bonus or incentive plan associated with this position.

7. Employee Benefits

• The Employee is eligible for the following benefits:
  • Health Insurance: [Details of Health Insurance Coverage]
  • Dental Insurance: [Details of Dental Insurance Coverage]
  • Vision Insurance: [Details of Vision Insurance Coverage]
  • Retirement Plan/401(k): [Details of Retirement Plan/401(k)]
  • Paid Time Off (PTO): [Number] days of PTO per year.
  • Sick Leave: [Number] days of sick leave per year.
  • Kansas-Recognized Holidays: [List of Holidays]
  • Reimbursement for Professional Development: [Dollar Amount or Policy Details]
  • Training and Certification Fees: [Policy Details]
  • Option A: Flexible Scheduling: [Details of Flexible Scheduling Options]
  • Option B: Remote Work Stipend: [Dollar Amount] per [Frequency].

8. Recordkeeping and Data Security Compliance

• The Employee will comply with all applicable recordkeeping and data security requirements, including:
  • Kansas Uniform Commercial Code.
  • [Specify Relevant Federal Regulations, e.g., Sarbanes-Oxley, IRS Standards].
  • Employer's internal data security policies.

9. Confidentiality

• The Employee acknowledges that they will have access to confidential information, including:
  • Business records.
  • Client accounts.
  • Payroll information.
  • Bank details.
  • Tax filings.
• The Employee agrees to maintain the confidentiality of all such information both during and after their employment with Employer.

10. Conflicts of Interest

• The Employee agrees to avoid any conflicts of interest.
• Secondary Employment:
  • Option A: The Employee must obtain written approval from Employer prior to engaging in any secondary employment.
  • Option B: The Employee is prohibited from engaging in any secondary employment that is competitive with the Employer's business.

11. Standards of Conduct and Ethics

• The Employee will adhere to the highest standards of conduct and ethics, including:
  • Compliance with Kansas professional conduct guidelines (where applicable).
  • Cooperation with internal audits.
  • Prompt disclosure of errors.
  • Strict anti-fraud measures.

12. At-Will Employment and Termination

• This Agreement is for at-will employment, meaning that either party may terminate the employment relationship at any time, with or without cause, subject to the notice requirements below.
• Resignation: The Employee shall provide [Number] days' written notice of resignation.
• Termination: The Employer may terminate the Employee's employment at any time, with or without cause, subject to applicable Kansas law.
• Layoff: In the event of a layoff, the Employer will comply with all applicable Kansas laws regarding severance pay and benefits.
• Final Pay: The Employee's final paycheck will be delivered no later than the next regular payday, in accordance with Kansas law.
• Return of Property: Upon termination of employment, the Employee shall immediately return all company property, including keys, files, and access to financial systems.

13. Non-Compete, Non-Solicitation, and Non-Disclosure

• Option A: Non-Compete: The Employee agrees not to engage in any business that competes with the Employer's business within a [Number] mile radius of [City, Kansas] for a period of [Number] months following termination of employment.
• Option B: No non-compete agreement is required.
• Non-Solicitation: The Employee agrees not to solicit the Employer's clients or employees for a period of [Number] months following termination of employment.
• Non-Disclosure: The Employee's obligation to maintain the confidentiality of the Employer's confidential information shall continue indefinitely.

14. Anti-Discrimination

The Employer is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, religion, sex, national origin, age, disability, or any other protected characteristic under Kansas and federal law.

15. Workplace Safety and Workers' Compensation

The Employer will provide a safe working environment and maintain workers' compensation insurance as required by Kansas law.

The Employee is responsible for reporting any unsafe conditions to [Designated Individual/Department].

16. Compliance References

• The Employer will post all required Kansas Department of Labor posters in a conspicuous location.
• The Employer will comply with all applicable IRS regulations regarding W-4 and I-9 verification.
• The Employer will comply with all applicable Kansas unemployment insurance and wage withholding obligations.

17. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through:
  • Negotiation.
  • Mediation in [City, Kansas].
  • Arbitration in [City, Kansas] administered by [Arbitration Organization] and conducted in accordance with its rules.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Kansas. Venue for any legal action shall be in [County Name] County, Kansas.

18. Amendment and Entire Agreement

• This Agreement may be amended or updated only by a written instrument signed by both parties.
• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

19. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Authorized Representative Name]

Title: [Authorized Representative Title]

[Employee Name]

Signature: ____________________________