Kansas receptionist employment contract template

Kansas Receptionist Employment Contract

This Full-Time Receptionist Employment Contract (the “Agreement”) is made and entered into as of this [Date] by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Business Address], Kansas (“Employer”), and [Employee Full Legal Name], residing at [Employee Address], [Employee City], Kansas [Employee Zip Code] (“Employee”).

1. Position:

• Option A: Receptionist
• Option B: Senior Receptionist

2. Employment Status: Non-Exempt, Full-Time Employee

3. Job Description:

• The Employee shall perform the duties of a Receptionist, including but not limited to:
  • Answering and directing phone calls using a [Phone System Type, e.g., multi-line phone system, VoIP system].
  • Managing the front desk and lobby area, ensuring it is clean and presentable.
  • Greeting and logging visitors using [Visitor Management System Type, e.g., paper log, electronic sign-in system], maintaining visitor and delivery logs compliant with company security protocols.
  • Scheduling appointments and meeting rooms using [Scheduling Software, e.g., Google Calendar, Outlook Calendar].
  • Distributing mail and packages.
  • Handling basic administrative tasks, including photocopying, filing, and data entry.
  • Assisting with calendar management for staff.
  • Upholding professional appearance standards as per company policy outlined in [Reference Company Policy, e.g., Employee Handbook Section 5].
  • Other duties as assigned.
• Specific duties related to [Employer's Industry, e.g., healthcare, legal] include: [Detailed Industry-Specific Duties].

4. Confidentiality:

• Option A: The Employee acknowledges that they will have access to confidential and proprietary information, including but not limited to business information and the personal data of visitors and staff. The Employee agrees to maintain the confidentiality of such information and comply with all applicable privacy laws, including HIPAA (if applicable) and Kansas data breach notification laws.
• Option B: Employee shall not disclose any confidential information obtained during the course of employment to any third party, either during or after termination of employment.

5. Place of Work:

• Option A: The Employee's primary place of work shall be [Employer Business Address], Kansas.
• Option B: The Employee may be required to work at other Kansas locations of the Employer as needed, including [List of Other Locations].

6. Working Hours:

• Option A: The Employee's standard working hours are [Start Time] to [End Time], Monday through Friday.
• Option B: The employee’s schedule may vary based on business needs, but will generally be 40 hours per week.
• The Employee is entitled to meal and rest breaks in accordance with Company policy as outlined in [Reference Company Policy, e.g., Employee Handbook Section 6], and will adhere to Kansas laws. While Kansas does not mandate breaks, the employer's policy ensures regular rest.
• Punctuality and coverage are essential. The Employee must notify their supervisor, [Supervisor Name], as soon as possible in the event of absence. Coverage during absences will be arranged according to company policy.

7. Compensation:

• Option A: The Employer shall pay the Employee an hourly wage of [Hourly Wage].
• Option B: The employer shall pay the employee a bi-weekly salary of [Salary Amount].
• Overtime pay shall be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over forty (40) in a workweek, in accordance with the Kansas Minimum Wage and Maximum Hours Law and the federal Fair Labor Standards Act (FLSA).
• Wages shall be paid [Payment Frequency, e.g., bi-weekly] via [Payment Method, e.g., direct deposit].
• Final pay upon termination shall be paid by the next regularly scheduled payday, in accordance with Kansas law.

8. Benefits:

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Health Insurance: [Health Insurance Details/Eligibility]
  • Dental Insurance: [Dental Insurance Details/Eligibility]
  • Vision Insurance: [Vision Insurance Details/Eligibility]
  • Paid Vacation: [Vacation Policy Details] Kansas does not mandate paid vacation.
  • Paid Sick Leave: [Sick Leave Policy Details] Kansas does not mandate paid sick leave.
  • Paid Holidays: [List of Paid Holidays]
  • Retirement Savings (401k): [401k Details/Eligibility, e.g., Employer Match]
  • Other Benefits: [Other Benefits, e.g., Uniform Allowance, Professional Development]

9. Reporting: The Employee shall report to [Supervisor Title, e.g., Office Manager, HR Manager]. The Employee is expected to communicate effectively and escalate issues appropriately. Visitor emergency protocol should be followed as outlined in [Reference specific policy].

10. Credentials and Training:

• Option A: The Employee is required to possess the following credentials: [List of Required Credentials/Certifications].
• Option B: (If no specific credentials are required) No specific credentials are required for this position.
• The Employee will participate in required ongoing training for front-desk technology, safety, and emergency response, as mandated by OSHA and Kansas workplace safety rules.

11. Standards of Professional Conduct:

• The Employee shall adhere to the following standards of professional conduct:
  • Dress Code: [Dress Code Details, e.g., Business casual]
  • Personal Appearance: Maintain a professional and presentable appearance.
  • Phone Etiquette: Answer calls promptly and courteously, following company-specified greeting protocols.
  • Politeness and Impartiality: Treat all guests and staff with politeness and respect.
  • Data Privacy and Sensitive Document Handling: Handle data and documents with utmost care and confidentiality.
  • Restrictions on Workplace Cell Phone or Personal Device Usage: [Cell Phone Usage Policy]

12. Computer and Communication Systems Use:

The Employee shall comply with company policies regarding the use of computer and communication systems, including the prohibition of unauthorized access or disclosure of visitor/business information. The Employee is responsible for logging and securing the reception area after hours, as outlined in [Security Protocol, e.g., Closing Checklist].

13. At-Will Employment:

Employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or advance notice, except as otherwise required by law. This at-will status does not affect any rights specifically protected by Kansas law, including protected whistleblowing activities.

14. Termination:

• Option A: Grounds for immediate dismissal include theft, gross misconduct, egregious customer mistreatment, or repeated breaches of confidentiality.
• Option B:
  • The Employee may resign by providing [Number] days written notice to the Employer.
  • The Employer may terminate the Employee's employment with or without cause and with or without notice, subject to applicable law.
  • Upon termination, the Employee shall return all company property, including access cards, keys, technology, and uniforms.

15. Anti-Discrimination, Harassment, and Retaliation:

The Employer prohibits discrimination and harassment based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, genetic information, or any other characteristic protected by the Kansas Act Against Discrimination and relevant federal law (Title VII, ADA, ADEA).

Employees are encouraged to report any instances of discrimination or harassment to [Designated Contact/Department, e.g., HR Manager]. Retaliation against any employee for reporting such conduct is strictly prohibited.

16. Unemployment Insurance, Workers' Compensation, and Employee Safety:

The Employee is covered by Kansas unemployment insurance and workers' compensation policies. The Employer is committed to providing a safe working environment in compliance with state and federal occupational health and safety rules. Particular attention will be paid to the receptionist’s workstation setup and visitor safety.

17. Confidentiality and Non-Disclosure (Post-Employment):

The Employee acknowledges that they will have access to confidential information regarding visitors, mail intake, and overheard conversations. The Employee agrees that the obligation to maintain the confidentiality of such information shall survive the termination of their employment.

18. Non-Compete (Optional - Review Carefully with Kansas Law):

• Option A: (If No Non-Compete) There is no non-compete agreement associated with this employment contract.
• Option B: (If a Non-Compete is needed – tailor it very narrowly to receptionist duties): During the term of employment and for a period of [Number] months following termination of employment, the Employee shall not, directly or indirectly, engage in [Specific Competitive Activities – must be very narrow and reasonable for a receptionist] within a [Geographic Area - must be reasonable given the nature of the receptionist role]. This provision is subject to Kansas law and shall be interpreted in a manner that is reasonable and necessary to protect the Employer's legitimate business interests.

The non-compete will be viewed by a Kansas court and must be very carefully worded to protect confidential information.

19. Moonlighting:

• Option A: The Employee is permitted to engage in outside employment, provided that such employment does not interfere with the Employee's performance of their duties for the Employer and does not create a conflict of interest.
• Option B: The Employee must obtain written approval from the employer to engage in outside employment, where it involves the handling of confidential information.

20. Grievance and Dispute Resolution:

The Employer encourages employees to first attempt to resolve any workplace grievances through internal mediation or consultation with HR. Any disputes arising out of or relating to this Agreement shall be governed by the laws of the State of Kansas, and venue shall be in the courts of [County Name] County, Kansas.

21. Acknowledgement of Policies:

The Employee acknowledges that they have reviewed the Employer's employee handbook and other relevant policies.

22. Entire Agreement and Amendment:

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written. This Agreement may be amended only by a written instrument signed by both parties.

23. Severability:

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Representative Title]

[Employer Full Legal Name]

____________________________

[Employee Full Legal Name]

Date: [Date]