Iowa HR generalist employment contract template

Iowa HR Generalist Employment Contract

This Iowa HR Generalist Employment Contract (the "Agreement") is made and entered into as of this [Date], by and between [Company Name], a [State of Incorporation] corporation, with its principal place of business at [Company Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

Employer Contact Information:

• Address: [Company Address]
• Phone: [Company Phone]
• Email: [Company Email]

Employee Contact Information:

• Address: [Employee Address]
• Phone: [Employee Phone]
• Email: [Employee Email]

1. Position

• Option A: The Employer hereby employs the Employee as a full-time HR Generalist.
• Option B: The Employer hereby employs the Employee as a [Part-time/Contract] HR Generalist. If part-time, state the number of hours per week: [Number].

2. Job Duties

The Employee's duties shall include, but not be limited to, the following, all in accordance with Iowa and federal law:

• Managing full-cycle recruitment and onboarding processes.
• Administering employee benefits and leave programs in compliance with Iowa law.
• Processing payroll and ensuring compliance with Iowa wage and hour laws.
• Maintaining personnel files in accordance with federal and Iowa recordkeeping requirements.
• Advising management on compliance with Iowa and federal employment laws.
• Conducting internal workplace investigations following Iowa procedural standards.
• Conducting employee training programs, including harassment prevention training per the Iowa Civil Rights Act.
• Maintaining EEO policy enforcement.
• Supporting workers' compensation claims under the Iowa Code.
• Implementing FMLA and parental leave policies compliant with Iowa law.
• Ensuring accurate I-9 verification and E-Verify compliance (if required).
• Handling unemployment claims according to Iowa standards.
• Providing guidance on Iowa's public records and data privacy issues affecting HR practices.

3. Reporting and Authority

• Option A: The Employee shall report to the [HR Manager Name], HR Manager/Director.
• Option B: The Employee shall report to the [Department Head Name], [Department Head Title].

The Employee has the authority to [Describe Authority - e.g., interpret company policy, approve leave requests within specified limits]. The employee is expected to interact with department heads and staff professionally and effectively.

4. Work Location and Telework

• Option A: The primary work location shall be the Employer's premises at [Company Address] in Iowa.
• Option B: The Employee may be eligible for telework according to the Employer's telework policy. [Specify Telework Policy Reference or Details]. All telework must adhere to the company’s and Iowa state data security protocols and ensure secure access to employee data.

5. Employment Status and Schedule

• Option A: Employment is full-time. The standard work schedule is [Number] hours per week, typically from [Start Time] to [End Time], [Days of the Week].
• Option B: Employment is at-will, subject to the terms of this agreement.

Attendance is essential. Overtime work may be required and will be compensated in accordance with Iowa and FLSA regulations.

6. Breaks and Rest Periods

The Employee is entitled to break and rest periods as required by Iowa law. Iowa law does not mandate specific rest periods for adult employees; however, the employer provides [Describe break policy, e.g., one unpaid 30-minute lunch break and two paid 15-minute breaks].

7. Compensation

• Option A: The Employee shall be paid an annual salary of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].
• Option B: The Employee shall be paid an hourly rate of [Dollar Amount], payable [Payment Frequency, e.g., bi-weekly].

The Employee is [Exempt/Non-Exempt] from overtime pay according to the FLSA and Iowa regulations. Eligibility for merit pay, bonuses, or adjustments will be based on performance indicators such as time-to-hire, employee retention, and regulatory compliance.

8. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health Insurance: [Describe Health Insurance Coverage and Employer Contribution].
• Dental Insurance: [Describe Dental Insurance Coverage and Employer Contribution].
• Vision Insurance: [Describe Vision Insurance Coverage and Employer Contribution].
• Iowa-Mandated Programs: Including workers' compensation and unemployment insurance as per Iowa law.
• Paid Time Off (PTO): [Number] days of vacation and [Number] days of sick leave per year.
• Company Holidays: [List Company Holidays, noting Iowa-recognized holidays].
• Bereavement Leave: [Number] days.
• Jury Duty Leave: As required by Iowa Code.
• Retirement Plan: Eligibility for the 401(k) plan after [Number] months of employment. [Describe Employer Contribution].
• Professional Development Reimbursement: Up to [Dollar Amount] per year for HR certification and training.
• Benefit Continuation: Compliance with all Iowa-specific benefit continuation provisions if employment ends.

9. Tuition Assistance

The employer [Will/Will Not] provide tuition assistance for job-related courses or HR industry conference participation. If so, the details of the plan are: [Describe Details of Tuition Assistance Program].

10. Confidential Information

The Employee acknowledges that during the course of employment, they will have access to confidential information, including but not limited to: employee data, compensation information, investigation outcomes, and personal/medical information. The Employee agrees to maintain the confidentiality of such information and to adhere to all applicable federal (such as HIPAA) and Iowa privacy standards.

11. Non-Compete/Non-Solicitation

To the extent permitted by Iowa law, the Employee agrees that during employment and for [Number] months following termination, they will not [Specific Restrictions, e.g., solicit employees, work for a direct competitor within a specific geographic area]. This clause is limited to sensitive HR operations and does not preclude general employment. The restrictions must be reasonable in duration, geography, and scope under Iowa law.

12. At-Will Employment

Employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. [Describe any exceptions, probationary periods, or progressive discipline steps].

13. Termination

• Option A: Voluntary Termination: The Employee shall provide [Number] weeks' written notice of resignation.
• Option B: Involuntary Termination: The Employer may terminate employment at any time, subject to applicable law.

Upon termination, the Employee shall receive their final paycheck in accordance with Iowa's statutory timing requirements. All company property and confidential materials must be returned. The Employer will provide references in accordance with company policy.

14. Anti-Discrimination and Harassment

The Employer is committed to providing a workplace free from discrimination and harassment, in compliance with the Iowa Civil Rights Act and Title VII. Protected categories include race, color, creed, sex, sexual orientation, gender identity, disability, national origin, age, and religion. The Employee should report any complaints of discrimination or harassment to [Designated Person/Department] following the company's internal reporting procedures.

15. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through the following process:

• Escalation to the HR Director.
• Mediation.
• If necessary, arbitration or litigation in [County Name] County, Iowa. Iowa law shall govern the interpretation and enforcement of this Agreement.

16. Workers' Compensation

The Employer maintains workers' compensation insurance with [Insurance Carrier Name]. The policy number is [Policy Number]. Employees must report any work-related injuries or illnesses immediately to [Designated Person/Department].

17. Workplace Safety

The Employer is committed to maintaining a safe workplace in accordance with OSHA and Iowa OSHA regulations. Employees are expected to adhere to all safety policies and procedures.

18. Immigration Compliance

The Employee must provide documentation verifying their eligibility to work in the United States in accordance with federal immigration law (I-9). The employer complies with all applicable Iowa E-Verify requirements.

19. Child Labor (If Applicable)

If the Employer recruits minors, it will comply with all applicable Iowa child labor provisions.

20. Employee Handbook

The Employee's employment is also subject to the Employer's Employee Handbook and Code of Conduct, as may be amended from time to time. Any subsequent changes will be communicated in writing and are subject to Iowa law.

21. Use of Personal and Sensitive Information, Electronic Communications, and Technology

The Employee’s use and management of personal and sensitive information, electronic communication, and technology must be consistent with Iowa law and HR best practices, as outlined in the company's policies.

22. Affirmative Action (If Applicable)

If the Employer is subject to affirmative action obligations, the Employee is responsible for [Specific Responsibilities in Audit, Reporting, and Compliance].

23. Union/Labor Relations (If Applicable)

If relevant, the Employee is expected to handle union/labor relations or collective bargaining issues in accordance with Iowa's right-to-work status.

24. Role Adjustment

The Employer reserves the right to adjust the Employee's role within HR, with advance written notice and explanation as per Iowa law.

25. Acknowledgement

The Employee acknowledges that they have reviewed this Agreement, have had the opportunity to seek legal counsel, and understand its terms and conditions.

26. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

27. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

28. Amendment

This Agreement may be amended only by a writing signed by both parties.

29. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Iowa.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Name]

Signature: ____________________________

Date: ____________________________