Iowa bookkeeper employment contract template

Iowa Bookkeeper Employment Contract

Effective Date: [Date]

1. Parties

• Employer: [Company Name], a [State of Incorporation] corporation with its principal place of business at [Address], [City], Iowa, [Zip Code].
• Employee: [Employee Name], residing at [Employee Address], [City], Iowa, [Zip Code].

2. Position

• Bookkeeper
• Job Responsibilities:
  • Accurate recording of daily financial transactions.
  • Maintenance of general ledgers.
  • Bank reconciliations.
  • Accounts payable and receivable management.
  • Payroll processing.
  • Preparation of Iowa sales and use tax filings.
  • Assistance with quarterly/annual tax documentation.
  • Coordination with certified public accountants.
  • Preparation of internal financial reports.
  • Adherence to Generally Accepted Accounting Principles (GAAP).
  • Compliance with the Iowa Uniform Accounting System (if applicable).
  • Follow-up on outstanding invoices.
  • Proficiency in [Accounting Software, e.g., QuickBooks].
  • Data entry accuracy.
  • Document retention compliant with Iowa law.
  • Secure handling of sensitive data.

3. Reporting Structure

• Direct Supervisor:
  • Option A: [Supervisor Title, e.g., CFO]
  • Option B: [Supervisor Name]
• Frequency and Method of Financial Report Delivery:
  • Option A: [Frequency, e.g., Weekly], via [Method, e.g., Email]
  • Option B: As needed, via [Method, e.g., physical copy]
• Expectations for Error Reporting: [Description]
• Internal Controls Involvement: [Description]

4. Work Location

• [Company Name]’s designated office at [Address], [City], Iowa, [Zip Code].
• Remote/Hybrid Work Policy:
  • Option A: Not Applicable
  • Option B: [Description of Remote/Hybrid Policy, including security requirements]

5. Employment Type and Hours

• Full-time
• Standard Weekly Hours: [Number] hours per week.
• Regular Business Hours: [Start Time] to [End Time], Monday through Friday.
• Overtime:
  • Option A: Overtime requires prior written approval from [Supervisor Title].
  • Option B: Overtime is not permitted.

6. Compensation

• Salary:
  • Option A: \$[Amount] per year, paid [Frequency, e.g., bi-weekly].
  • Option B: \$[Amount] per hour, paid [Frequency, e.g., bi-weekly].
• Overtime Eligibility:
  • Option A: Eligible for overtime pay at a rate of 1.5 times the regular hourly rate for hours worked over 40 in a workweek, in accordance with the FLSA and Iowa law.
  • Option B: Not eligible for overtime pay.
• Bonus/Profit Sharing:
  • Option A: Eligible for a performance-based bonus, details in [Appendix A].
  • Option B: Not eligible for a bonus.
• Pay Error Correction Policy: [Description]

7. Benefits

• Mandatory Iowa Unemployment Insurance Coverage
• Health Insurance:
  • Option A: Eligible for health insurance coverage, details in [Appendix B].
  • Option B: Not eligible for health insurance coverage.
• Dental/Vision Insurance:
  • Option A: Eligible for dental/vision insurance coverage, details in [Appendix B].
  • Option B: Not eligible for dental/vision insurance coverage.
• Retirement/Pension Plan:
  • Option A: Eligible for participation in the company’s [Plan Name], details in [Appendix B].
  • Option B: Not eligible for retirement/pension plan.
• Paid Time Off (PTO):
  • Option A: Accrues PTO at a rate of [Number] days per year, details in [Appendix C].
  • Option B: [Number] days of PTO per year, details in [Appendix C].
• Iowa Public Holidays: Observed.
• Family and Medical Leave: In accordance with federal and Iowa law.
• Workers' Compensation: Provided.
• Professional Development/Continuing Education Reimbursement:
  • Option A: Eligible for reimbursement of up to \$[Amount] per year for approved courses and certifications.
  • Option B: Not eligible for professional development reimbursement.

8. Confidentiality and Data Privacy

• Employee agrees to maintain strict confidentiality of all employer and client financial information.
• Compliance with the Iowa Personal Information Security Breach Notification Act.

9. Ownership of Work Product

• All work product, including financial records and templates, is the property of the Employer.

10. Conflict of Interest

• Employee agrees not to perform outside bookkeeping, consulting, or financial recordkeeping work for Employer's clients or competitors during employment.
• Post-Employment Restriction:
  • Option A: Employee agrees not to solicit or perform services for Employer's clients for a period of [Number] months following termination of employment. This restriction is limited to [Specific Services].
  • Option B: No post-employment restriction.

11. Background Check and Reference Verification

• Employment is contingent upon successful completion of a background check and reference verification.

12. Behavioral Expectations

• High standards for accuracy, timeliness, and ethical conduct.
• Immediate disclosure of suspected fraud or financial irregularities.
• Adherence to all applicable employer policies and regulatory requirements.

13. Termination

• Voluntary Resignation: Employee must provide [Number] weeks written notice.
• Termination by Employer:
  • Option A: For cause, immediately.
  • Option B: Without cause, with [Number] weeks written notice.
• Final Paycheck: In accordance with Iowa wage payment law.
• Return of Documentation: Required upon termination.
• Continuation of Confidentiality Obligations: Continues post-employment.

14. Anti-Discrimination and Equal Employment Opportunity

• [Company Name] is an equal opportunity employer and does not discriminate based on age, sex, gender, race, religion, disability, or other protected categories under Iowa and federal law.

15. Dispute Resolution

• Internal complaint mechanism: [Description]
• Option A: Mediation in [City], Iowa.
• Option B: Arbitration in [City], Iowa.
• Governing Law and Jurisdiction: Iowa law, [County] County, Iowa courts.

16. Iowa Occupational Health and Safety

• Compliance with all Iowa Occupational Health and Safety regulations.
• Ergonomics Policy: [Description]
• Reasonable Accommodation: Provided for employees with disabilities.

17. Record Retention

• Compliance with federal and Iowa record retention laws.
• Secure document destruction policies.

18. Entire Agreement

• This agreement constitutes the entire agreement between the parties and supersedes all prior negotiations and agreements.

Employer:

____________________________
[Employer Representative Name]

Employee:

____________________________
[Employee Name]