Iowa office manager employment contract template

Iowa Office Manager Employment Contract

This Iowa Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Employment

• The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Office Manager.
• Option A: The Employee's primary work location will be at the Employer’s office located at [Office Address] in Iowa.
• Option B: The Employee's work arrangement will be a hybrid model, working [Number] days per week in the office located at [Office Address] in Iowa, and [Number] days remotely. The Employer will provide [List of Provided Equipment] and reimburse internet expenses up to [Dollar Amount] per month, subject to proof of payment. Remote work is contingent on compliance with Iowa data security requirements.

2. Job Description

• The Employee's primary responsibilities as Office Manager include, but are not limited to:
  • Oversight of office administrative functions.
  • Supervision and training of support staff.
  • Coordination of office workflow.
  • Management of office budgets and expenses.
  • Maintenance and ordering of office supplies.
  • Development and enforcement of office policies and procedural manuals.
  • Records management in compliance with Iowa privacy laws.
  • Organization of company meetings and schedules.
  • Handling of vendor contracts and service providers.
  • Facility management and health/safety compliance (including requirements under the Iowa Occupational Safety and Health Act).
  • Support for HR functions (tracking attendance, time-off management, onboarding, compliance with Iowa wage notice/reporting requirements).
  • Basic bookkeeping and payroll-related support only as permitted under Iowa regulations.
• The Employee will report directly to [Supervisor's Title].

3. Employment Classification and Hours

• The Employee is classified as a full-time employee.
• The Employee's regular work hours will be [Number] hours per week, generally from [Start Time] to [End Time], Monday through Friday.
• Option A: The Employee is eligible for overtime pay in accordance with Iowa and federal law.
• Option B: The Employee is not eligible for overtime pay due to their exempt status.
• The Employee is entitled to a [Number] minute meal break and [Number] minute rest breaks during the workday, in compliance with Iowa law.

4. Compensation

• Option A: The Employee's annual salary will be [Dollar Amount], payable bi-weekly.
• Option B: The Employee's hourly wage will be [Dollar Amount], payable bi-weekly.
• Wages will be paid via direct deposit to the Employee's designated bank account. The Employee will receive a statement of wages in accordance with Iowa law.
• Overtime pay will be calculated at one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over 40 in a workweek, as required by Iowa law and the FLSA.
• Option A: The Employee is eligible for a performance-based bonus, with a target amount of [Dollar Amount], based on achieving [Performance Metrics].
• Option B: The Employee is not eligible for a performance-based bonus.

5. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:
  • Health insurance.
  • Dental insurance.
  • Vision insurance.
  • Option A: Employer-sponsored retirement plan (e.g., SIMPLE IRA or 401(k)).
  • Option B: No Employer-sponsored retirement plan.
  • Paid time off ([Number] days per year).
  • [Number] paid holidays recognized by the Employer, consistent with Iowa law.
  • Sick leave in accordance with Iowa law.
  • Bereavement leave.
  • Option A: Professional development opportunities, up to [Dollar Amount] per year.
  • Option B: No professional development opportunities provided.
  • Option A: Reimbursement for local transportation or parking up to [Dollar Amount] per month.
  • Option B: No transportation or parking reimbursement provided.

6. Work Product and Confidentiality

• All work product created by the Employee during the course of their employment, including but not limited to office policies, operational manuals, and process templates, shall be the sole property of the Employer.
• The Employee agrees to maintain the confidentiality of all confidential information of the Employer, including but not limited to client and vendor lists, employee data, and financial information.
• The Employee agrees to comply with Iowa’s security breach notification law and to protect all personal information in accordance with applicable Iowa and federal laws. This includes protected personal records, client and vendor lists specific to Iowa trade practices, and information subject to local healthcare, education, or regulated sector data laws. This obligation extends both during and after the term of employment.

7. Behavioral Standards

• The Employee agrees to comply with all of the Employer's policies and procedures, including anti-discrimination and anti-harassment policies, which prohibit discrimination or harassment based on age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, and disability status, as protected by the Iowa Civil Rights Act.
• The Employee agrees to maintain a professional and respectful work environment.

8. Non-Compete and Non-Solicitation

• Option A: The Employee agrees not to compete with the Employer or solicit the Employer's employees or customers for a period of [Number] months following the termination of employment, within a [Radius] mile radius of the Employer's principal place of business, limited only to the extent necessary to protect the Employer’s legitimate business interests and in compliance with Iowa law.
• Option B: There is no non-compete or non-solicitation agreement.

9. Conflict of Interest and Outside Employment

• The Employee agrees to disclose any potential conflicts of interest or outside employment that could interfere with their performance of duties for the Employer. Any such activities require prior written approval from the Employer.

10. At-Will Employment

• The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to the terms of this Agreement and applicable Iowa law.

11. Termination

• Option A: In the event of termination by the Employer without cause, the Employer will provide the Employee with [Number] weeks’ notice or pay in lieu of notice.
• Option B: No notice or pay in lieu of notice will be provided for termination by the Employer without cause.
• In the event of voluntary resignation by the Employee, the Employee agrees to provide the Employer with [Number] weeks’ notice.
• Upon termination, the Employee will return all company property to the Employer, and the Employer will pay the Employee all wages owed in accordance with Iowa law.

12. Dispute Resolution

• The Employer and Employee agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiation.
• Option A: If negotiation is unsuccessful, the parties agree to submit the dispute to mediation in [City, Iowa].
• Option B: Any unresolved dispute shall be settled by binding arbitration in [City, Iowa] in accordance with the rules of the American Arbitration Association.
• Iowa law shall govern the interpretation and enforcement of this Agreement.

13. Required Iowa State Notices

• The Employer will provide the Employee with required Iowa state notices regarding workers’ compensation, unemployment insurance, and occupational safety rights, as well as information about federal and state leave entitlements (such as FMLA and Iowa’s civil air patrol leave).

14. Entire Agreement

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

[Employee Signature]