Iowa executive assistant employment contract template

Iowa Executive Assistant Employment Contract

This Executive Assistant Employment Contract ("Agreement") is made and entered into as of [Date], by and between [Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position:

• Option A: Executive Assistant
• Option B: Senior Executive Assistant

Employee is hired as a full-time Executive Assistant, reporting to [Executive Name(s) and Title(s)].

2. Job Responsibilities:

The Employee's responsibilities include, but are not limited to:

• Managing complex calendars and scheduling appointments.
• Arranging travel and accommodations.
• Preparing reports, presentations, and correspondence.
• Managing communications and acting as a gatekeeper.
• Maintaining confidential information.
• Supporting board activities and meetings.
• Managing expense reports and reimbursements.
• Drafting meeting minutes.
• Organizing and prioritizing incoming requests.
• Coordinating office administration.
• Providing high-level administrative support to senior leadership.
• Other duties as assigned.

3. Skills:

• Option A: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Option B: Advanced document formatting skills.
• Option C: Excellent written and verbal communication skills.
• Option D: Strong organizational and time-management skills.
• Option E: Ability to handle sensitive information with discretion.

4. Reporting Relationship & Authority:

• Employee reports directly to [Executive Name(s)].
• If supporting multiple executives, responsibilities will be prioritized as directed by [Designated Executive].
• Employee is authorized to act on behalf of the executive(s) for [Specify Scope of Authority, e.g., scheduling, travel arrangements].

5. Work Location & Telecommuting:

• Option A: Primary work location is [Employer Office Address in Iowa].
• Option B: Telecommuting may be permitted subject to Employer's Telecommuting Policy.
  • Employee must maintain a suitable home office environment.
  • Employer may provide necessary equipment (laptop, phone, etc.).
  • Employee must adhere to data security protocols.

6. Full-Time Status & Work Hours:

• Employee is a full-time employee as defined by Iowa law.
• Standard work hours are [Start Time] to [End Time], [Days of the Week].
• Overtime will be compensated according to Iowa law.
• Break policies are outlined in the Employee Handbook.

7. Compensation:

• Option A: Base salary of [Dollar Amount] per year.
• Option B: Hourly wage of [Dollar Amount] per hour.
• Paid [Frequency, e.g., bi-weekly].
• Eligible for overtime pay in accordance with Iowa law.
• Possible bonus based on performance and company profitability as determined by the Employer.

8. Benefits:

• Health insurance: [Details of Health Insurance Plan]
• Dental insurance: [Details of Dental Insurance Plan]
• Vision insurance: [Details of Vision Insurance Plan]
• 401(k) or other retirement plan: [Details of Retirement Plan]
• Paid time off (PTO): [Number] days per year, accrued as outlined in the Employee Handbook.
• Sick leave: Accrued in accordance with Iowa law and Employer policy.
• Paid holidays: [List of Paid Holidays]
• Other benefits as described in the Employee Handbook.

9. Intellectual Property:

• All work product created by Employee during employment is the property of the Employer.
• Employee agrees to assign all rights to the Employer.
• Upon termination, Employee will return all company property.

10. Confidentiality:

Employee shall maintain the confidentiality of all Employer information, including executive information, financial disclosures, business strategies, and trade secrets.

• This obligation extends both during and after employment.
• Any breach of confidentiality will result in immediate termination.

11. Outside Activities:

• Option A: Employee must obtain prior written approval from Employer before engaging in any external employment, volunteering, or board service that may conflict with Employer's business interests.
• Option B: No outside activities permitted that are in direct conflict with employer's business interests.

12. Records Management:

• Employee will adhere to Employer's records retention policies.
• Employee will protect proprietary templates and procedures.

13. Professional Conduct & Ethics:

• Employee will conduct themselves professionally and ethically at all times.
• Employee will adhere to Employer's policies on anti-harassment, anti-discrimination, and diversity.

14. Company Policies & Employee Handbook:

• Employee acknowledges receipt of the Employee Handbook and agrees to abide by its policies.
• The Employer reserves the right to modify the Employee Handbook at any time.

15. At-Will Employment:

Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to legal restrictions.

• In the event of resignation, Employee shall provide [Number] weeks' written notice.

16. Termination:

Employer may terminate this agreement immediately for breach of confidentiality, falsification of records, or gross misconduct.

17. Dispute Resolution:

Any disputes arising out of this Agreement shall be resolved through good faith negotiation and mediation in [Iowa County] County, Iowa.

Iowa law will govern all claims.

18. Iowa Statutory Notices:

Employee acknowledges receipt of all required Iowa statutory notices, including but not limited to: New Hire Reporting requirements, wage payment and deduction authorization, worker's compensation rights, and unemployment insurance disclosures.

19. Non-Solicitation & Non-Disclosure:

• Employee agrees not to solicit Employer's employees or customers for a period of [Number] years following termination.
• Employee shall not disclose any confidential information to any third party.

20. Eligibility Verification & Background Check:

• Employee must provide documentation to verify eligibility to work in the United States as required by law.
• Employment is contingent upon successful completion of a background check, if required.

21. Accommodations:

Employer will provide reasonable accommodations for disability or religious needs as required by law.

22. Communication Tools & Data Privacy:

• Employer-provided communication tools (email, phones, etc.) are subject to monitoring.
• Employee must adhere to Employer's data privacy and security protocols.

23. Training & Performance Evaluation:

• Employee is required to complete mandatory training as directed by Employer.
• Employee's performance will be evaluated [Frequency].

24. Role Adjustment:

Employer may adjust the Employee's role and responsibilities as needed, with reasonable notice.

25. Entire Agreement:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

26. Acceptance:

Employee acknowledges that they have read and understand this Agreement and have had the opportunity to seek independent legal counsel before signing.

• Signed: [Employee Signature]
• Date: [Date]
• [Employee Printed Name]

• Signed: [Employer Signature]
• Date: [Date]
• [Employer Printed Name and Title]