Iowa office assistant employment contract template

Iowa Office Assistant Employment Contract

This Iowa Full-Time Office Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Full Legal Name], located at [Employer Full Address], with contact number [Employer Phone Number] and email address [Employer Email Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Full Address], with contact number [Employee Phone Number] and email address [Employee Email Address] ("Employee").

1. Position

• Office Assistant
• Job Duties (including, but not limited to):
  • Document preparation and management.
  • Data entry and record keeping.
  • Reception desk coverage.
  • Telephone and email correspondence.
  • File management (physical and electronic).
  • Scheduling and calendar management.
  • Supply ordering and inventory.
  • Mail handling and distribution.
  • Scanning and copying.
  • Customer and visitor greeting.
  • Basic bookkeeping assistance.
  • Support of administrative staff and office operations.

2. Work Location

• Primary Location: [Iowa Office Location]
• On-Site Presence Requirement: Standard on-site presence is required during working hours.
• Local Travel: Occasional local travel within Iowa may be required for errands or meetings.

3. Employment Status and Work Hours

• Full-Time Employment
• Weekly Work Hours: [Number] hours per week.
• Daily Shift: [Start Time] to [End Time].
• Meal and Rest Breaks: As required by Iowa Code § 88.5, Employee is entitled to a [Number] minute unpaid meal break and [Number] minute paid rest breaks.
• Timekeeping and Attendance: Employee is responsible for accurately recording their hours worked using [Timekeeping Method]. Strict adherence to attendance policies is required.

4. Overtime

• Overtime Eligibility: Employee is/is not eligible for overtime pay under the Fair Labor Standards Act (FLSA) and Iowa law.
• Overtime Calculation: Overtime pay will be calculated at 1.5 times the Employee's regular hourly rate for all hours worked over 40 in a workweek.
• Overtime Pre-Approval: Overtime work requires prior written approval from [Supervisor Title].
• Flexible Scheduling:
  • Option A: Flexible scheduling is not available.
  • Option B: Flexible scheduling may be available with prior approval from [Supervisor Title]. Details: [Details of Flexible Scheduling Arrangement].

5. Compensation

• Wage: [Wage Amount] per [Hourly/Weekly/Annual].
• Pay Cycle: Employee will be paid [Pay Cycle Frequency, e.g., bi-weekly].
• Pay Method: [Direct Deposit/Check].
• Iowa Minimum Wage Compliance: The Employer will comply with Iowa minimum wage law.
• Deductions: Deductions will be made only as required or permitted by law, with prior written authorization from the Employee.
• Expense Reimbursement:
  • Option A: No expense reimbursement provided.
  • Option B: Reimbursable expenses, such as office supplies and local travel/mileage within Iowa, will be reimbursed at [Mileage Rate] per mile, with appropriate documentation.
• Performance-Based Incentives:
  • Option A: No performance-based incentives are offered.
  • Option B: Performance-based incentives may be offered at the Employer's discretion. Details: [Details of Incentive Program].

6. Benefits

• Health/Dental/Vision Insurance:
  • Option A: Employee is not eligible for health/dental/vision insurance.
  • Option B: Employee is eligible for health/dental/vision insurance as per company policy. Employee contributions: [Details of Employee Contribution].
• Paid Time Off (PTO): Employee is eligible for [Number] days of PTO per year, accruing as per company policy.
• Sick Leave: Employee is eligible for sick leave as per company policy and Iowa law.
• Personal Leave: Employee is eligible for [Number] days of personal leave per year.
• Iowa Public Holidays: Employee will receive paid time off for Iowa-recognized public holidays.
• Jury Duty/Voting Leave: Employee will be granted leave for jury duty and voting as required by Iowa law.
• Retirement Plan:
  • Option A: The employer does not offer a qualified retirement plan.
  • Option B: Employee is eligible to participate in the Employer's [IRA/SIMPLE IRA] retirement plan after meeting eligibility requirements.
• Workers' Compensation: Employee is covered by Iowa's Worker's Compensation (Iowa Code §§ 85-87).

7. Family and Medical Leave Act (FMLA)

• FMLA Eligibility:
  • Option A: The Employer is not a covered entity under FMLA.
  • Option B: The Employer is a covered entity under FMLA, and Employee may be eligible for FMLA leave as per federal law.

8. Reporting Structure and Supervision

• Direct Supervisor: [Supervisor Title]
• Regular Check-ins: Employee will participate in regular check-ins with their supervisor [Frequency, e.g., weekly].
• Issue Escalation: Employee is expected to escalate issues to their supervisor promptly.

9. Required Skills and Training

• Required Skills: [List Required Skills, e.g., Typing speed of 60 WPM, proficiency in Microsoft Office, Google Workspace]
• Mandatory Training: Employee will be required to complete the following training: [List Training Requirements].
• Onboarding and Ongoing Training: Employer will provide onboarding and ongoing training on office procedures.

10. Confidentiality and Data Protection

Employee will maintain strict confidentiality regarding all sensitive information, including personal data, personnel records, and company trade secrets.

Compliance with Iowa privacy requirements (e.g., HIPAA if applicable) is required.

11. Intellectual Property

All intellectual property related to administrative materials or procedures created or improved by the Employee during their employment remains the property of the Employer.

12. Company Property

Employee is responsible for the proper handling, security, and return of all company property (keys, ID badges, devices, files) both during and after employment.

13. Behavioral Expectations

Employee will maintain a professional demeanor, adhere to customer service standards, follow the company dress code, and comply with all posted office policies.

14. Anti-Discrimination, Harassment, and Retaliation

The Employer strictly prohibits discrimination, harassment, and retaliation based on race, creed, color, sex, sexual orientation, gender identity, religion, national origin, disability, age, or pregnancy, as outlined in federal and Iowa Civil Rights Act requirements.

Complaint and investigation procedures are available to all employees.

15. At-Will Employment

This is an at-will employment agreement, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, subject to any exceptions for public policy or implied contract recognized under Iowa law.

• Voluntary Resignation: Employee must provide [Number] weeks' written notice of resignation.
• Employer-Initiated Termination: The Employer may terminate employment for any lawful reason, including but not limited to unsatisfactory performance or misconduct.
• Final Paycheck: The final paycheck will be issued in compliance with Iowa Code § 91A.4.
• Severance:
  • Option A: No severance will be provided.
  • Option B: Severance may be offered at the Employer's discretion, subject to a separate agreement.
• Exit Interview: Employee may be required to participate in an exit interview.

16. Medical Examinations and Background Checks

• Option A: No medical examinations or background checks required.
• Option B: Employment is contingent upon satisfactory completion of a [Type of Check] background check and/or medical examination, in compliance with Iowa law.

17. Non-Solicitation and Non-Disclosure

• Non-Solicitation: During employment and for [Number] months after termination, Employee shall not solicit the Employer’s employees or customers.
• Non-Disclosure: Employee shall not disclose confidential information to any third party. Any non-compete provisions must be narrowly tailored and compliant with Iowa law.

18. Workplace Safety

The Employer will maintain a safe workplace in compliance with Iowa’s Occupational Safety and Health Administration (IOSH) standards.

Employee will participate in fire and emergency safety training and report workplace hazards or injuries.

19. Dispute Resolution

The parties agree to attempt to resolve any disputes through internal resolution and/or mediation prior to litigation.

This Agreement shall be governed by the laws of the State of Iowa, and jurisdiction shall be in the state and county courts of [Iowa County] County, Iowa.

20. Eligibility to Work

Employee warrants that they are eligible to work in the United States and will complete USCIS Form I-9.

21. Equal Opportunity and Affirmative Action

The Employer is an equal opportunity employer and complies with all applicable affirmative action requirements.

22. Secondary Employment

Employee must disclose any secondary employment, freelance, or outside business activities that could create a conflict of interest with their role as Office Assistant. Approval from [Supervisor Title] is required.

23. Electronic Communications

Employee agrees to comply with the Employer’s policies regarding acceptable use of company email, internet, and IT resources, including monitoring and privacy notices.

24. Workplace Accommodations

The Employer will provide reasonable accommodations for disability or religious observance per the Iowa Civil Rights Act and the Americans with Disabilities Act (ADA). Employee must request accommodation.

25. Notices and Amendments

Formal notices under this Agreement shall be sent to the addresses listed above.

This Agreement may be amended only in writing, signed by both parties.

26. Signatures and Retention

This Agreement may be executed in counterparts, including electronic signatures, and shall be retained in accordance with Iowa law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Full Legal Name]