Iowa accountant employment contract template

Iowa Accountant Employment Contract

This Full-Time Accountant Employment Agreement ("Agreement") is made and entered into as of [Date], by and between:

[Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and

[Accountant Name], residing at [Accountant Address] ("Accountant").

1. Employment

Option A: Employer hereby employs Accountant, and Accountant hereby accepts employment with Employer, as a Full-Time Accountant.

Option B: Employer agrees to engage Accountant, and Accountant agrees to provide services to Employer, as a Full-Time Accountant.

2. Position and Responsibilities

The Accountant's position shall be Full-Time Accountant.

The Accountant’s responsibilities include, but are not limited to:

• Preparing and reviewing financial statements.
• Maintaining ledgers and subsidiary accounts.
• Managing accounts receivable and payable.
• Processing payroll, including Iowa-specific tax withholdings and filings.
• Performing account reconciliations.
• Budgeting and forecasting.
• Implementing and maintaining internal financial controls.
• Preparing federal, state, and local tax filings, including Iowa state income and sales tax.
• Ensuring compliance with Generally Accepted Accounting Principles (GAAP).
• Handling GAAP-to-IFRS issues, if relevant.
• Performing financial analysis and reporting.
• Assisting with internal and external audits.
• Preparing audit schedules.
• Supporting grant reporting, if applicable (particularly for nonprofit organizations in Iowa).
• Managing depreciation schedules.
• Ongoing continuing education and certification maintenance, including CPA license and CPE requirements in Iowa.
• Designing or monitoring accounting controls to address sector-specific (e.g., agriculture, manufacturing, or nonprofit) or Iowa industry norms.

3. Reporting Structure and Authority

Option A: The Accountant shall report directly to [Supervisor Name], [Supervisor Title].

Option B: The Accountant shall report directly to the [Position Title].

The Accountant’s signature authority for financial documents is limited to [Dollar Amount].

The Accountant is authorized to interact with third parties such as auditors, regulators, and banks as necessary to fulfill job duties. All interactions with third-parties are subject to prior approval from [Supervisor Name].

4. Work Location, Software, and Data Security

The Accountant's primary work location will be [Address], Iowa.

Option A: In-office presence is required [Number] days per week.

Option B: Remote work is permitted subject to Employer’s remote work policy.

Employer will provide necessary accounting software: [Software Name and Version].

Accountant will have secure access to Employer’s bookkeeping systems.

Accountant will comply with all applicable Iowa and federal data privacy regulations, including IRS data handling requirements and Iowa-specific privacy standards.

5. Term and Hours

Employment shall be full-time, consisting of [Number] hours per week.

Accountant is entitled to meal and rest breaks as required by Iowa law.

Scheduling expectations may increase during tax season or fiscal year-end.

Overtime work must be pre-approved and will be compensated in compliance with the Iowa Wage Payment Collection Act.

6. Compensation

Option A: The Accountant's base annual salary shall be [Dollar Amount], payable [Payment Frequency].

Option B: The Accountant's hourly wage shall be [Dollar Amount], payable [Payment Frequency].

Payment will be made via [Payment Method].

All Iowa wage deductions will comply with Iowa law.

Overtime pay will be calculated according to Iowa law for non-exempt Accountants.

Option A: The Accountant is eligible for performance incentives/bonuses based on the following criteria: [Bonus Criteria].

Option B: There will be no bonus.

7. Benefits

The Accountant is eligible for the following benefits:

• Health insurance, meeting Iowa minimum standards.
• Dental insurance.
• Vision insurance.
• Health savings account/flexible spending account.
• Employer-contributed retirement/pension plan (e.g., 401(k), compliant with Iowa Secure Choice where relevant).
• [Number] days of paid time off, including vacation.
• [Number] days of sick leave. (Note: Iowa has no statewide requirement, but define employer’s policy).
• [Number] paid holidays.
• Paid parental leave [policy details].
• Option A: Professional liability insurance coverage.
• Option B: Professional liability insurance is NOT provided.
• CPE course fees and CPA license or renewal reimbursement specifically for Iowa Board of Accountancy requirements, up to [Dollar Amount] per year.
• Professional memberships: [List Memberships].
• Per diem or mileage reimbursement for required travel at Iowa DOT rates.

8. Ownership of Work Product

All financial records, spreadsheets, process documentation, internal control designs, and related materials produced by the Accountant in the course of employment are the sole property of the Employer.

9. Confidentiality

The Accountant shall not disclose any Employer, client, or employee financial, operational, or trade secret information, as defined by the Iowa Uniform Trade Secrets Act. This obligation extends beyond the term of employment.

10. Data Handling

Option A: If the Employer is in a regulated industry, the Accountant shall handle Protected Health Information (PHI) or sensitive data in compliance with the Health Insurance Portability and Accountability Act (HIPAA).

Option B: Accountant will comply with all standards of security if handling client data as a public accountant.

11. Conflicts of Interest

The Accountant shall disclose any potential conflicts of interest to the Employer immediately. The Accountant is prohibited from serving as an accountant or tax preparer for related third parties without prior written approval from the Employer.

12. Outside Employment

The Accountant shall not engage in any outside employment or consulting that creates a conflict of interest with the Employer, under Iowa ethics standards for accountants.

13. Professional Conduct and Ethics

The Accountant shall comply with the AICPA Code of Professional Conduct, Iowa Accountancy Law, and all relevant company policies.

14. Use of Employer Resources

The Accountant shall use and secure employer-issued devices, accounting software, and confidential client information in compliance with Iowa privacy statutes.

15. Document Retention

The Accountant shall adhere to the Employer’s document retention and destruction policy, which complies with IRS and Iowa Department of Revenue guidelines.

16. Intellectual Property

Any process improvements, automation tools, or custom spreadsheets created by the Accountant during employment are the property of the Employer.

17. Compliance with Laws

The Accountant shall comply with all applicable federal, Iowa state, and local financial, tax, and employment laws, as well as sector-specific rules.

18. At-Will Employment

Employment is at-will under Iowa law.

The Accountant may resign with [Number] days' written notice.

The Employer may terminate employment with or without cause, subject to applicable Iowa law.

Upon termination, the Accountant shall receive a final paycheck in accordance with Iowa Code § 91A.4.

If the termination is not for cause, the Accountant will be paid all unused accrued vacation pay if applicable per company policy.

The Employer may immediately terminate the Accountant's employment for cause such as willful misconduct or breach of confidentiality.

19. Return of Property

Upon termination, the Accountant shall immediately return all Employer property and delete all confidential information.

20. Non-Solicitation/Non-Compete

Option A: The Accountant shall not solicit the Employer's clients or employees for a period of [Number] years following termination of employment within a [Number] mile radius of [City, Iowa].

Option B: This agreement does not include a non-solicitation or non-compete clause.

Any non-compete provision must comply with Iowa’s reasonableness requirements regarding scope, time, and geography.

21. Workplace Safety

All work shall be performed in accordance with occupational health and safety standards applicable in Iowa offices.

22. Non-Discrimination

The Employer maintains anti-discrimination, equal employment opportunity, and anti-harassment policies, consistent with the Iowa Civil Rights Act.

23. Public Accounting Firm (If Applicable)

If the Employer is a public accounting firm, the Accountant shall adhere to independence requirements, reporting of violations, and whistleblower protections consistent with SOX and Iowa law.

24. Disciplinary Procedures

The Employer maintains disciplinary, grievance, and internal complaint procedures specific to financial or ethical misconduct.

25. Training

The Accountant shall participate in company training for Iowa workplace harassment, ethics, and data security.

26. Dispute Resolution

The parties agree to first attempt to resolve any disputes through negotiation or mediation. If these methods fail, the parties agree to binding arbitration in [City, Iowa]. This Agreement shall be governed by and construed in accordance with the laws of the State of Iowa.

27. Workers' Compensation and Disability

The Accountant is covered by Iowa workers' compensation insurance and is eligible for short/long-term disability benefits as per company policy.

28. Modification

All terms and conditions of this Agreement may be adapted to industry, organizational, or client-specific requirements as agreed between the Accountant and the Employer.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Accountant Name]

[Accountant Signature]