Indiana HR assistant employment contract template

Indiana HR Assistant Employment Agreement

This Indiana HR Assistant Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between [Company Name], a [State] [Entity Type] with its principal place of business at [Company Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Job Duties

Employee is hired as a Full-Time HR Assistant.

• Option A: Job Duties:
  • Preparing and maintaining personnel records.
  • Onboarding new hires.
  • Assisting with payroll processing (including timekeeping data collection and record validation).
  • Benefits administration.
  • Maintaining and filing confidential HR documents.
  • Responding to verification of employment and reference inquiries.
  • Supporting workplace safety reporting under Indiana Occupational Safety and Health Administration (IOSHA) regulations.
  • Tracking training/compliance completion.
  • Supporting performance review documentation.
  • Assisting in recruitment scheduling and communications.
  • Handling basic employee relations queries.
  • Coordinating Indiana-mandated posters/notices.
  • Managing Leave of Absence documentation in compliance with Indiana and federal law (including FMLA, if company size applies).
• Option B: Job Duties: Other duties as assigned that are related to the HR function.

2. Reporting Structure and Collaboration

• Option A: Reporting Structure: Employee will report directly to [Reporting Manager Name], [Reporting Manager Title].
• Option B: Reporting Structure: Employee will support the [Department Name] department.

Employee will collaborate with the HR Manager, payroll department, and third-party vendors as needed.

3. Work Location and Workspace

• Option A: Work Location: The primary work location is [Company Address], Indiana. Employee will be provided with an on-site workspace.
• Option B: Hybrid/Remote: The primary work location is [Company Address], Indiana, with the option for remote work as agreed upon with their manager. Employee is responsible for maintaining a secure workspace.
• Option C: Remote. The primary work location is at [Employee Address], Indiana. Employee is responsible for maintaining a secure workspace.

4. Employment Status and Work Hours

Employee's employment status is full-time.

• Option A: Standard Hours: Employee's standard work hours are 40 hours per week, Monday through Friday, from 8:00 AM to 5:00 PM, with a one-hour unpaid lunch break. Rest breaks will be provided in accordance with Indiana law.
• Option B: Flexible Hours: Employee’s standard work hours are 40 hours per week, with flexible start and end times as agreed upon with their manager.

Overtime will be paid in accordance with federal and Indiana law.

5. Compensation

• Option A: Salary: Employee's annual salary is [Salary Amount], payable in accordance with the Employer's standard pay cycle.
• Option B: Hourly: Employee's hourly rate is [Hourly Rate], payable in accordance with the Employer's standard pay cycle.

The pay cycle is [Pay Cycle, e.g., bi-weekly, semi-monthly]. Method of wage payment is [Method of Wage Payment, e.g., direct deposit, check]. Applicable payroll deductions include state, federal, and local taxes, and other withholdings as authorized by Employee.

6. Benefits

• Option A: Benefits Package: Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Medical insurance.
  • Dental insurance.
  • Vision insurance.
  • Paid time off (vacation, sick leave, bereavement).
  • Indiana-recognized holidays.
  • Disability benefits.
  • Retirement plan (e.g., 401k) eligibility after [Number] months of employment.
• Option B: No Benefits: The company does not offer benefits.

Eligibility and waiting periods are outlined in the benefit summary documents. Benefits start on [Date] and terminate upon separation, subject to plan provisions.

7. Onboarding and Compliance

Employee will complete the standard onboarding process, including background checks (criminal record, as permitted by Indiana law), verification of eligibility to work (Form I-9), and E-Verify participation (if applicable).

8. Confidentiality and Data Privacy

Employee shall handle confidential employee/personnel data in accordance with Indiana law and Employer's policies. Disclosure of salary, personal employee information, or internal HR processes to unauthorized individuals is strictly prohibited and will result in disciplinary action, up to and including termination.

9. Non-Discrimination and Anti-Harassment

Employer is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender/sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under Indiana and federal law. Employee is obligated to report any instances of harassment or discrimination promptly and participate in investigations. Employee will complete annual training on harassment or discrimination.

10. Required Notices and Policies

Employee will receive required notices and copies of Employer's policies, including the Indiana Wage Payment Statute, employment-at-will doctrine, workplace safety requirements, and anti-harassment reporting procedures.

11. At-Will Employment

Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause, except as mandated by law or company policy.

• Voluntary Resignation: Employee agrees to provide [Number] weeks' written notice of resignation.
• Exit Procedures: Employee will follow Employer's exit procedures, including returning all company property and access. Final paycheck will be issued on the next regular pay date after separation, in accordance with Indiana Code.

12. Workplace Conduct

Employee will adhere to Employer's standards for workplace conduct, including compliance with HR process protocols, timeliness, professionalism, and adherence to Indiana/federal employment record-keeping and retention standards. Employee will complete regular policy training or certification.

13. Intellectual Property

All employee handbooks, training materials, or process documentation created during employment are the property of the Employer.

14. Outside Activities

Employee shall not engage in outside HR consulting or moonlighting that conflicts with Employer's interests or involves the use of confidential company processes without prior written approval.

15. Electronic Communications and Data Security

Employee will adhere to Employer's policies on electronic communications, physical and digital file management, use of HR/payroll systems, remote work data security, and company-issued device regulations.

16. Expense Reimbursement

Work-related expense reimbursements will be processed in accordance with Employer's policy, requiring proper documentation.

17. Compliance with Laws

Employee will comply with all applicable federal and Indiana laws, including FLSA, FMLA (if applicable), ADA, HIPAA (if handling benefit/medical records), and EEO.

18. Amendment of Policies

Employer reserves the right to amend its policies or terms of employment at any time. The company HR Manual and Employee Handbook are located at [Location]. Employee acknowledges receipt of such documents.

19. Workplace Safety

Employee will promptly report any workplace incidents/injuries and follow Employer's procedures for first reports of injury, as mandated for Indiana employers. Employee will adhere to IOSHA regulations and emergency planning procedures.

20. Dispute Resolution

Any disputes arising under this Agreement will be subject to internal grievance procedures, followed by mediation or arbitration if applicable. Indiana law shall govern this Agreement, and venue/jurisdiction for resolving disputes shall be in [County Name] County, Indiana.

21. Indiana Statutory Disclosures

Employee acknowledges receipt of information regarding the Indiana Wage Payment Statute, the right to inspect personnel files (if applicable), unemployment insurance requirements, and any applicable city/county ordinances related to employment conditions.

22. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Name]