Indiana bookkeeper employment contract template

Indiana Bookkeeper Employment Contract

This Full-Time Bookkeeper Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address, including city and state in Indiana] (the “Employer”), and [Employee Legal Name], residing at [Employee Address, including city and state in Indiana] (the “Employee”).

1. Position

• The Employer hereby employs the Employee as a Bookkeeper.
• Job Description: The Employee's duties shall include, but are not limited to:
  • Maintaining general ledgers using [Accounting Software, e.g., QuickBooks, Xero].
  • Processing accounts payable and receivable.
  • Balancing accounts and reconciling bank statements.
  • Preparing detailed monthly and annual financial reports.
  • Assisting with budgeting and forecasting.
  • Managing payroll in compliance with Indiana and federal wage laws.
  • Calculating and preparing Indiana state and local tax filings (including sales tax, payroll taxes, and applicable county innkeeper's tax).
  • Ensuring compliance with Indiana business tax statutes.
  • Supporting annual audit preparation.
  • Handling vendor and client financial interactions.
  • Adhering to Indiana-specific record retention protocols.
  • Keeping updated on changes in Indiana tax codes and bookkeeping standards.
• Reporting: The Employee shall report directly to the [Job Title, e.g., CFO, Controller, Owner].

2. Work Location

• Primary Work Location: The Employee's primary work location shall be at the Employer's office located at [Office Address in Indiana].
• Remote Work (Option A): Remote work is not permitted under this agreement.
• Remote Work (Option B): Remote work may be permitted on a [Frequency, e.g., occasional, hybrid] basis, subject to the Employer's policies and procedures and the Employee maintaining a secure work environment that protects confidential financial information.

3. Employment Type and Work Hours

• Employment Type: Full-time.
• Standard Weekly Hours: [Number, e.g., 40] hours per week.
• Office Hours: [Start Time] to [End Time], [Days of Week, e.g., Monday to Friday].
• Overtime: Overtime work may be required and will be compensated in accordance with the Fair Labor Standards Act (FLSA).
• Breaks: The Employee is entitled to meal and rest breaks as per company policy, acknowledging that Indiana law does not mandate these breaks.
• Timekeeping: The Employee shall accurately record their time worked using the Employer's designated timekeeping system.

4. Compensation

• Option A: Annual Salary: The Employee shall receive an annual salary of [Dollar Amount], payable in [Frequency, e.g., bi-weekly] installments.
• Option B: Hourly Wage: The Employee shall receive an hourly wage of [Dollar Amount].
• Overtime Pay: Overtime shall be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek.
• Pay Dates: The Employee shall be paid on [Day of the Week].
• Payment Method: Pay will be issued via [Method, e.g., direct deposit].
• Annual Raises (Option A): The Employee may be eligible for annual raises based on performance and company profitability.
• Performance-Based Bonuses (Option B): The Employee may be eligible for performance-based bonuses based on the achievement of specific financial and audit metrics.

5. Benefits

• Health Insurance: The Employee may be eligible to participate in the Employer's health insurance plan, subject to the plan's terms and conditions.
• Dental Insurance: The Employee may be eligible to participate in the Employer's dental insurance plan, subject to the plan's terms and conditions.
• Vision Insurance: The Employee may be eligible to participate in the Employer's vision insurance plan, subject to the plan's terms and conditions.
• Retirement Plan: The Employee may be eligible to participate in the Employer's [401(k) or other Retirement Plan], subject to the plan's eligibility requirements and company matching terms.
• Paid Vacation: The Employee shall accrue paid vacation time at a rate of [Number] days per year, subject to the Employer's vacation policy.
• Paid Sick Leave: The Employee shall accrue paid sick leave at a rate of [Number] days per year, subject to the Employer's sick leave policy.
• Paid Holidays: The Employee shall be entitled to paid time off for the following Indiana state holidays: [List of Holidays].
• Professional Development: The Employer may reimburse the Employee for professional development expenses, including CPA exam or bookkeeper certification fees and annual CPE, subject to the Employer's policy.

6. Confidentiality

• The Employee acknowledges that they will have access to confidential information, including client financial data, trade secrets, payroll information, and banking information.
• The Employee agrees to hold all confidential information in strict confidence and not to disclose it to any third party without the Employer's prior written consent.
• The Employee's obligations under this section shall continue after the termination of this Agreement and are subject to the Indiana Uniform Trade Secrets Act.

7. Outside Work

• Option A: Outside work is not permitted. The Employee shall not engage in any outside work, including providing bookkeeping services to other businesses, without the Employer's prior written consent.
• Option B: Outside work is permitted, provided it does not conflict with the Employee's duties to the Employer or violate the confidentiality provisions of this Agreement.

8. Intellectual Property

• All intellectual property created by the Employee during the course of their employment, including custom financial templates, process improvements, and automated systems, shall be the sole and exclusive property of the Employer.

9. Compliance and Legal Obligations

• The Employee shall comply with all applicable Indiana and federal laws, rules, and regulations.
• The Employee shall complete an I-9 form and provide documentation to verify their employment eligibility.
• The Employee authorizes the Employer to withhold all required social security and tax withholdings as required by the Indiana Department of Revenue and the IRS.
• The Employee may be subject to background checks or bonding requirements as customary for bookkeepers in certain industries regulated in Indiana.

10. Behavioral Standards

• The Employee shall maintain a high level of accuracy and integrity in all their work.
• The Employee shall adhere to Generally Accepted Accounting Principles (GAAP) and Indiana Uniform Business Records guidelines.
• The Employee shall avoid conflicts of interest and shall report any suspected fraud or embezzlement to the Employer immediately.
• The Employee shall comply with all of the Employer's policies and procedures, including those relating to ethical bookkeeping, IT system use, and password protection.

11. Termination and Resignation

• Employment Status: The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause.
• Notice Requirements: The Employee shall provide the Employer with [Number, e.g., 2] weeks' written notice of their intent to resign. The Employer shall provide the Employee with [Number, e.g., 2] weeks' written notice of termination, unless terminated for cause.
• Final Paycheck: The Employee's final paycheck, including any accrued vacation pay, shall be paid in accordance with Indiana law.
• Return of Property: Upon termination of employment, the Employee shall immediately return all company property to the Employer.

12. Dispute Resolution

• The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiation.
• If negotiation is unsuccessful, the parties agree to attempt to resolve the dispute through mediation or arbitration before resorting to legal action.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana. The venue for any legal action shall be in [County Name] County, Indiana.

13. Anti-Discrimination and Equal Employment Opportunity

• The Employer is an equal opportunity employer and does not discriminate on the basis of race, color, gender, age, religion, national origin, disability, genetic information, veteran status, or any other protected characteristic.
• The Employer is committed to providing a workplace free of harassment and discrimination.

14. Indiana-Specific Notices

• Worker's Compensation Insurance: The Employer maintains worker's compensation insurance as required by Indiana law. Details of the policy are available upon request.
• OSHA/IOSHA Compliance: The Employer is committed to complying with all applicable OSHA/IOSHA regulations.
• Right-to-Work: Indiana is a right-to-work state.

15. Employer Rights

• The Employer reserves the right to alter the Employee's work duties, wage structure, or work location in accordance with legal requirements and notice periods recognized under Indiana law.

16. Entire Agreement

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Representative Title]

[Employer Legal Name]

____________________________

[Employee Legal Name]