Indiana office assistant employment contract template

Indiana Office Assistant Employment Contract

This Full-Time Indiana Office Assistant Employment Contract ("Agreement") is made and effective as of [Date] by and between [Employer Name], located at [Employer Address], ("Employer") and [Employee Name], residing at [Employee Address], ("Employee").

1. Position:

• The Employer hereby employs the Employee as a full-time Office Assistant.
• The Employee accepts this employment and agrees to perform the duties outlined below.
• Option A: The Employee will report directly to [Supervisor Name/Title].
• Option B: The Employee will report to the [Department Name] Department.

2. Duties and Responsibilities:

• The Employee will perform the following duties and responsibilities:
  • Managing office correspondence (e.g., emails, letters, memos).
  • Scheduling and calendar management for individuals and/or teams.
  • Answering and directing phone calls.
  • Document preparation and filing (both electronic and paper).
  • Supply inventory management and ordering.
  • Data entry.
  • Maintaining confidential personnel or business records as appropriate.
  • Handling internal/external mail and packages.
  • Arranging meetings and conference rooms.
  • Greeting visitors.
  • Supporting office technology (copiers, printers, etc.).
  • Other support duties as assigned, including [Specify Additional Duties].

3. Skills and Qualifications:

• The Employee must possess the following skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with Google Workspace applications.
  • Familiarity with office phone systems.
  • [Specify any other skills, like industry-specific software, etc.]

4. Work Location and Attendance:

• The primary work location is [Employer Address], Indiana.
• Standard on-site attendance is required.
  • Option A: Hybrid/Remote Work arrangement: Subject to Employer policy, some remote work may be permitted. Details: [Specify Remote Work Arrangement Details, Frequency, Requirements].
  • Option B: Hybrid/Remote Work arrangement: Not applicable to this position.
  • Requirements for remote access include secure access to company networks and data confidentiality compliance. Employee agrees to comply with all Indiana remote work taxation regulations.

5. Employment Status and Work Hours:

• This is a full-time position.
• The Employee's work hours are [Start Time] to [End Time], Monday through Friday, totaling a minimum of [Number] hours per week.
• Overtime is paid at 1.5 times the standard rate for hours worked over 40 in a workweek, in accordance with the Fair Labor Standards Act (FLSA).
  • Option A: Meal/Rest periods: A [Number]-minute unpaid meal period is provided at [Time]. [Specify any additional rest periods].
  • Option B: Meal/Rest periods: The employer does not provide specific meal or rest periods beyond what is legally required, but reasonable breaks are allowed.

6. Compensation:

• The Employee's base compensation is [Dollar Amount] per year/ [Dollar Amount] per hour.
• Payment will be made via [Method of Payment: Direct Deposit or Check].
• Pay frequency: [Weekly or Bi-weekly].
• Overtime compensation will be paid as required by Indiana and federal law.
• Wage deductions will be made only as permitted by Indiana Code.
  • Option A: Bonus/Incentive Pay: The Employee may be eligible for discretionary bonuses or incentive pay based on performance. Details: [Specify Bonus Details].
  • Option B: Bonus/Incentive Pay: The Employee is not currently eligible for bonus or incentive pay.

7. Benefits:

• Option A: The Employer provides the following benefits:
  • Health Insurance: Details: [Specify Health Insurance Details].
  • Dental Insurance: Details: [Specify Dental Insurance Details].
  • Vision Insurance: Details: [Specify Vision Insurance Details].
  • Retirement Plan (e.g., 401(k)): Details: [Specify Retirement Plan Details].
  • Paid Vacation/PTO: Accrual rate: [Specify Accrual Rate].
  • Sick Leave: Policy: [Specify Sick Leave Policy, or state "Not provided"].
  • Paid Holidays: [List of Paid Holidays].
  • Other Perks: [Specify other perks, e.g., parking, commuter assistance, professional development].
• Option B: The Employer provides the following benefits: [List Benefits].

8. Confidentiality:

• The Employee acknowledges that they will have access to confidential Employer records, business information, and client/vendor data.
• The Employee agrees to maintain the confidentiality of all such information during and after employment.
• This includes, but is not limited to, refraining from sharing, copying, or disclosing any confidential information to any unauthorized person or entity.

9. Technology Usage and Data Security:

• The Employee agrees to use company-provided devices, email, and internet access responsibly and ethically.
• The Employee will adhere to all company policies regarding data security and privacy.
• Unauthorized disclosure or misuse of company information is strictly prohibited.

10. Use of Office Resources:

• The Employee agrees not to use office supplies and resources for personal use without express permission from the Employer.

11. Performance Evaluation:

• The Employee's performance will be evaluated [Frequency, e.g., annually, semi-annually] by [Supervisor Name/Title].
• The evaluation will be based on the duties and responsibilities outlined in this Agreement and other relevant performance metrics.

12. Workplace Conduct and Dress Code:

• The Employee agrees to maintain a professional and respectful demeanor in the workplace.
• The Employee will adhere to the Employer's dress code: [Specify Dress Code].

13. Anti-Discrimination and Anti-Harassment:

• The Employer is committed to providing a workplace free from discrimination and harassment.
• The Employer prohibits discrimination and harassment based on race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by Indiana and federal law.

14. Employment-At-Will:

• This is an employment-at-will relationship.
• Either party may terminate the employment relationship at any time, for any lawful reason, with or without notice.
  • Option A: Resignation: The Employee agrees to provide [Number] days' written notice of resignation.
  • Option B: Resignation: The Employee agrees to provide [Number] weeks’ written notice of resignation.
• Upon termination, the Employee must return all Employer property immediately.
• Final compensation will be paid in accordance with Indiana Code.

15. Wage Payments and Final Paycheck:

• Final paycheck delivery will comply with Indiana statutory deadlines.

16. Workplace Health and Safety:

• The Employer is committed to providing a safe and healthy workplace and complying with all applicable OSHA regulations.
• The Employee is responsible for reporting any workplace injuries or unsafe conditions to the Employer immediately.

17. Intellectual Property:

• Any work product, forms, or process improvements created by the Employee during employment are the sole property of the Employer.

18. Outside Employment:

• The Employee agrees not to engage in any outside employment or business activities that could reasonably pose a conflict of interest with their duties as an Office Assistant.

19. Non-Compete, Non-Solicitation, and Non-Disclosure (If Applicable):

• Option A: Non-compete: Due to the nature of access to proprietary information, Employee agrees not to work for a direct competitor of employer within a [Number] mile radius and for [Number] months after termination.
• Option B: Non-compete: Not applicable.
• Option C: Non-Solicitation: Employee agrees not to solicit clients, vendors or other employees of Employer for a period of [Number] months following termination.
• Option D: Non-Solicitation: Not applicable.

20. Dispute Resolution:

• In the event of a dispute, the parties agree to attempt to resolve the matter through internal HR review and mediation.
• If the dispute cannot be resolved through these methods, the venue for any legal claims shall be the courts of Indiana.
• This Agreement shall be governed by the laws of the State of Indiana.

21. Compliance with Indiana Law:

• The Employer complies with all applicable Indiana laws and regulations, including E-Verify requirements for public contracts.

22. Modifications and Amendments:

• This Agreement may be modified or amended only by a written agreement signed by both parties.

23. Entire Agreement:

• This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

24. Severability:

• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

25. Acknowledgment of Employee Handbook:

• The Employee acknowledges receipt of the Employer's employee handbook or office policy manual.

26. Industry-Specific Compliance (If Applicable):

• [Specify any industry-specific compliance obligations or cybersecurity standards].

27. Notices:

• All notices required or permitted under this Agreement shall be in writing and delivered by [Method of Delivery, e.g., certified mail, email] to the addresses listed above.

28. Unemployment Insurance and Tax Withholding:

• The Employee is eligible for coverage under Indiana state unemployment insurance.
• The Employer will withhold all applicable taxes from the Employee's compensation.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name/Title]

____________________________

[Employee Name]

Date: ____________________________