Indiana IT assistant employment contract template

Indiana IT Assistant Employment Agreement

This Indiana IT Assistant Employment Agreement (the "Agreement") is made and effective as of [Date] by and between [Employer Full Legal Name], located at [Employer Address] ("Employer") and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Employment

• The Employer hires the Employee as a full-time IT Assistant.
• Option A: The Employee accepts this employment and agrees to perform the duties described below.
• Option B: The Employer reserves the right to modify the duties from time to time.

2. Job Duties

• The Employee's primary responsibilities include providing IT support specific to the Employer's Indiana operations, including:
• Help desk ticketing and resolution.
• User device setup and maintenance (laptops, desktops, mobile devices).
• Hardware/software installation and troubleshooting.
• Technical assistance for staff.
• Network connectivity support.
• Printer and peripheral management.
• Ongoing system monitoring.
• Basic cybersecurity incident response.
• Asset inventory.
• Password resets.
• Periodic user training on IT policies and best practices.
• Option A: Additional duties as assigned.
• Option B: Specific project-based assignments as required.

3. Required Skills and Certifications

• The Employee represents that they possess the following skills and/or certifications:
• Familiarity with Microsoft Windows and Office 365.
• Active Directory.
• Basic networking (TCP/IP, DNS, DHCP).
• Endpoint security software.
• [Ticketing System Name, e.g., ServiceNow, Jira Service Desk]
• Option A: A+ Certification Preferred
• Option B: Network+ Certification a Plus

4. Work Location and Remote Work Policy

• The Employee’s primary work location is [Employer Business Address] in Indiana.
• Option A: Remote Work is not permitted.
• Option B: Remote work may be permitted subject to the Employer's Remote Work Policy, including:
  • Secure VPN access.
  • Compliance with Indiana data protection laws.
  • Availability during core hours: [Start Time] - [End Time] (EST).
  • Proper handling of company devices.
  • Employer equipment provision as defined in the Remote Work Policy.

5. Reporting Structure

• The Employee reports directly to [Supervisor's Name and Title].
• Option A: Escalation protocols are outlined in the IT Department Handbook.
• Option B: Priorities will be set in consultation with the Supervisor and the IT team.

6. Employment Status and Hours

• The Employee's employment is full-time, as defined under Indiana law.
• Standard hours are 40 per week, from [Start Time] to [End Time], Monday through Friday.
• Option A: Schedule flexibility may be granted with prior approval.
• Option B: On-call rotation duties are required on [Schedule].
  • Overtime will be compensated in accordance with Indiana wage and hour laws, subject to prior approval from [Approving Manager's Name].
  • Indiana-mandated meal and rest periods will be provided where required.

7. Compensation

• The Employee's annual salary is [Salary Amount] or an hourly wage of [Hourly Wage Amount].
• The pay cycle is [Pay Cycle, e.g., bi-weekly], paid via [Payment Method, e.g., direct deposit].
• Indiana wage payment timing rules apply, including final pay requirements upon termination.
• Option A: Eligibility for IT-specific bonuses (on-call, after-hours, project completion) as outlined in the Bonus Policy.
• Option B: Expense reimbursement will be provided for authorized expenses, per the Employer's Expense Reimbursement Policy, including [Specific Expenses Covered], subject to receipts and approval.

8. Benefits

• The Employee is eligible for benefits as outlined in the Employer's Benefits Summary.
  • Health insurance (medical, dental, vision).
  • 401(k) or other retirement plan.
  • Paid vacation and sick leave.
  • Company holidays.
  • FMLA leave eligibility, per federal law.
  • Option A: Parental leave, as per the Employer's policy.
  • Option B: Training and technical certification reimbursement for IT-relevant courses, subject to pre-approval.
  • Option C: Cell phone or internet stipend: [Stipend Amount].

9. Compliance with Policies

• The Employee agrees to comply with all Employer policies, including those related to:
• IT security.
• Acceptable use.
• Data privacy.
• Incident reporting.
• The employee will comply with all industry compliance requirements specific to the employer, such as GLBA, HIPAA, or FERPA as applicable in Indiana.

10. Confidentiality

• The Employee acknowledges that they will have access to confidential information and agrees to protect such information.
• This includes but is not limited to data security, logins, and system architecture.
• Obligations extend beyond termination, consistent with Indiana trade secrets law.

11. Work Product Ownership

• All work product created during employment, including configuration scripts and documentation, is the property of the Employer.
• All intellectual property developed during employment shall belong to the employer.
• Restrictions apply to the use of open-source or third-party software.

12. Restrictive Covenants

• Option A: No restrictive covenants apply.
• Option B: The Employee agrees to the following restrictive covenants, which are deemed reasonable under Indiana law:
  • Non-compete (duration: [Duration in Months], geographic scope: [Specific Indiana Counties], scope of activities: [Specific Activities Restricted]).
  • Non-solicitation (duration: [Duration in Months]).
  • Non-disclosure.

13. Termination

• Employment is at-will, as defined under Indiana law.
• Option A: Either party may terminate employment with [Number] days' written notice.
• Option B: The Employer may terminate employment for cause, including gross negligence or repeated data security violations.
• Upon termination, the Employee will return all company property.
• Final pay will be provided in accordance with Indiana's final wage requirements.
• Unused vacation will be paid out if required by the employer's policy.

14. Post-Employment Obligations

• The Employee will continue to protect the Employer's data and not retain confidential information.

15. Anti-Discrimination and Equal Opportunity

• The Employer is an equal opportunity employer and complies with all applicable Indiana and federal laws regarding anti-discrimination.
• This includes race, color, religion, sex, national origin, age, disability, and veteran status.
• The company will adhere to IT industry best practices on non-discriminatory use of workplace technology.

16. Conduct and Policies

• The Employee will adhere to company policies regarding:
• Professional conduct.
• IT incident reporting.
• Non-personal use of company devices.
• Regular security awareness training.
• Prohibition of unauthorized software.

17. Workers' Compensation

• The Employee is covered by Indiana Workers' Compensation insurance.
• Occupational safety and workplace injury protocols apply, including rules for safe equipment handling.

18. Dispute Resolution

• Any disputes will be resolved through negotiation, then mediation or arbitration as agreed.
• Indiana law and courts will have exclusive jurisdiction.

19. Other Provisions

• The Employer adheres to Indiana's "right to work" principles.
• The Employer complies with Indiana recordkeeping rules.
• This Agreement may be amended by mutual written agreement.

20. Notices

• The parties' addresses for the purpose of providing notice are set forth in the introductory paragraph.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Name]

Date: [Date]