Indiana office manager employment contract template

Indiana Office Manager Employment Contract

This Full-Time Office Manager Employment Agreement – Indiana is made and entered into as of [Date] by and between [Employer Legal Name], a [State] [Business Type] with its principal place of business at [Employer Address, City, State, Zip Code] (hereinafter "Employer"), and [Employee Legal Name], residing at [Employee Address, City, State, Zip Code] (hereinafter "Employee").

The Employer desires to employ the Employee, and the Employee desires to be employed by the Employer, upon the terms and conditions hereinafter set forth.

Employment Location: The Employee's primary place of employment shall be at the Employer's office located at [Employer Address, City, State, Zip Code] in Indiana.

• Option A: This position is fully in-office.
• Option B: This position may be eligible for hybrid work arrangements, subject to Employer policy and management approval. The Employee will be required to be present in the office [Number] days per week, as determined by the Employer. The Employee must maintain a suitable home office environment for remote work, including reliable internet access and adherence to Employer's security policies.

Position: The Employee is hereby employed as Office Manager.

• Option A: The Employee will report directly to the [Job Title].
• Option B: The Employee will report directly to the [Job Title], with authority to oversee and manage the performance of subordinate administrative staff.

Duties and Responsibilities: The Employee's duties and responsibilities shall include, but not be limited to:

• Overseeing all aspects of office operations.
• Employee onboarding and offboarding assistance.
• Procurement of office supplies and vendor management.
• Scheduling and calendar management for executives and/or team members.
• Managing mail and communication systems.
• Handling petty cash and office budgets in accordance with Employer policies and Indiana law.
• Assisting with HR coordination, ensuring compliance with Indiana anti-discrimination laws.
• Maintaining personnel and confidential records.
• Ensuring office safety compliance per Indiana OSHA regulations.
• Serving as a liaison for facilities-related matters.
• Planning office events and meetings.
• Assisting with local regulatory filings and reporting.
• Compliance with privacy laws regarding employee and non-employee data under Indiana law.

Full-Time Employment: This is a full-time position.

• Option A: The Employee's work schedule will be [Start Time] to [End Time], Monday through Friday, with a [Duration] lunch break.
• Option B: The Employee's work schedule will be [Number] hours per week, as determined by the Employer, with reasonable flexibility to accommodate business needs. The Employee must request schedule changes from [Job Title] in advance.
• All attendance must be accurately reported to [Designated Person/System] in accordance with Employer policy and Indiana wage-and-hour recordkeeping requirements.

Compensation: The Employer shall pay the Employee:

• Option A: An annual salary of [Dollar Amount], payable [Pay Frequency].
• Option B: An hourly wage of [Dollar Amount], payable [Pay Frequency].
• Payment will be made via [Payment Method, e.g., Direct Deposit, Check].
• The Employee is classified as [Exempt/Non-Exempt] from overtime pay under the Fair Labor Standards Act (FLSA) and Indiana Minimum Wage Law. If non-exempt, the Employee will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek.
• Option C: The Employee may be eligible for a performance bonus of up to [Percentage or Dollar Amount], based on achievement of specific, measurable, achievable, relevant, and time-bound (SMART) goals established by the Employer.

Benefits: The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable plans:

• Health insurance, with eligibility commencing [Waiting Period].
• Dental insurance, with eligibility commencing [Waiting Period].
• Vision insurance, with eligibility commencing [Waiting Period].
• Retirement plan ([Plan Type, e.g., 401(k)]), with eligibility commencing [Waiting Period].
• Paid vacation, accruing at a rate of [Number] days per year. Requests must be submitted to [Designated Person] at least [Number] days in advance.
• Sick leave, accruing at a rate of [Number] days per year.
• [Number] paid holidays per year, as designated by the Employer. These holidays include [List of Holidays].
• Jury duty leave and bereavement leave in accordance with Employer policy.
• Option A: Professional development or training allowance of [Dollar Amount] per year, subject to Employer approval.

Expense Reimbursement: The Employee will be reimbursed for reasonable and necessary business expenses incurred in the performance of their duties, subject to Employer policy.

• All expenses must be documented with receipts and submitted to [Designated Person/System] for approval. Mileage will be reimbursed at the then-current IRS rate. The Employee is responsible for complying with Indiana sales tax laws when making purchases on behalf of the Employer.

Confidentiality: The Employee acknowledges that they will have access to confidential information of the Employer, its employees, and its clients.

• The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party during or after the term of employment. This includes, but is not limited to, employee records, client data, financial information, and trade secrets. Document retention and destruction will be in accordance with Employer policy and Indiana privacy and data breach notification laws. This confidentiality obligation survives termination of employment.

Use of Office Equipment and IT Systems: The Employee shall use office equipment and IT systems solely for business purposes and in accordance with Employer policies and Indiana law.

• The Employee agrees to comply with the Employer's information security standards and to protect the confidentiality and integrity of all data. The Employee understands that the Employer may monitor electronic communications in accordance with applicable Indiana laws.

Behavioral Expectations: The Employee is expected to maintain a high level of professionalism, adhere to the Employer's dress code, and communicate effectively with colleagues, clients, and vendors.

• The Employee must comply with all anti-harassment and anti-discrimination policies, which prohibit discrimination based on religion, race, color, sex, disability, national origin, ancestry, veteran status, age, and genetic information, as protected under federal and Indiana Civil Rights Law. Any workplace concerns should be reported to [Designated Person/Department] in accordance with Employer policy and Indiana Whistleblower Law, if applicable.

Intellectual Property: All intellectual property created by the Employee within the scope of their employment, including manuals, templates, and process documents, shall be the sole and exclusive property of the Employer.

• The Employee agrees to assign all rights, title, and interest in such intellectual property to the Employer. Any outside work or consulting must be pre-approved by the Employer and must not conflict with the Employee's duties or violate Indiana statutes on employee loyalty.

Outside Business Activities: The Employee shall not engage in any outside business or employment that could present a conflict of interest with their duties as Office Manager.

At-Will Employment: The employment relationship between the Employer and Employee is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by applicable law or Employer policy. This at-will status supersedes any prior agreements or understandings, unless express language specifies otherwise. Note: Promises made in employee handbooks may create exceptions to at-will employment under Indiana law.

Termination: In the event of termination of employment:

• Voluntary resignation requires [Number] weeks' written notice to [Designated Person].
• Employer-initiated termination may be for performance, misconduct, or layoff.
• The Employee shall return all office keys, access cards, and other Employer property upon termination.
• The Employee will participate in an exit interview with [Designated Person/Department].
• The final paycheck, including all accrued and unpaid wages, will be issued to the Employee in accordance with Indiana law, typically by the next regular payday.

Non-Solicitation and Non-Disclosure: The Employee agrees that during their employment and for a period of [Number] months following termination, they will not solicit the Employer's vendors, customers, or confidential business contacts.

• The Employee further agrees not to disclose any confidential information of the Employer to any third party.

Non-Compete (Optional): The Employee agrees that during their employment and for a period of [Number] months following termination, they will not, directly or indirectly, engage in the following activities within [Geographic Area]: [Specific Job-Related Activities]. This restriction is limited to activities similar to those performed as Office Manager for the Employer and is necessary to protect the Employer's legitimate business interests. The Employee acknowledges that this provision is supported by adequate consideration and is reasonable in scope, geography, and duration under Indiana law.

Safety and Health: The Employee shall comply with all applicable Indiana and federal occupational safety and health regulations.

• The Employee is responsible for reporting workplace injuries in a timely manner and for cooperating with the Employer in providing reasonable accommodations for employees with disabilities under the Americans with Disabilities Act (ADA). The Employee will complete any mandated safety training as required by the Employer.

Dispute Resolution: Any dispute arising out of or relating to this Agreement shall be resolved as follows:

• First, the parties shall attempt to resolve the dispute through internal resolution by contacting [Designated Person/Department].
• If internal resolution fails, the parties shall participate in mediation.
• If mediation fails, the parties agree to submit to [Arbitration/Indiana Court Jurisdiction].
• This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana.

Workers' Compensation and Unemployment Insurance: The Employee is covered by the Employer's workers' compensation insurance and is eligible for unemployment insurance benefits in accordance with Indiana law.

Equal Employment Opportunity: The Employer is an equal opportunity employer and does not discriminate on the basis of religion, race, color, sex, disability, national origin, ancestry, veteran status, age, genetic information, or any other characteristic protected by law. The Employer is committed to providing a workplace free of harassment and discrimination.

Document Acknowledgements: The Employee acknowledges that they have reviewed and understand the Employer's policies and procedures, including those related to confidentiality, ethics, and workplace conduct. The Employee has had the opportunity to ask questions and seek clarification regarding these policies.

Severability: If any provision of this Agreement is held to be invalid or unenforceable under Indiana law, the remaining provisions shall remain in full force and effect.

Amendment: This Agreement may be amended only by a written instrument signed by both parties.

Additional Provisions (Optional):

• The Employee shall comply with all applicable provisions of [Industry Regulation, e.g., HIPAA].
• The Employee is eligible for [Perk or Allowance, e.g., a parking permit].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

Date: [Date]

[Employee Legal Name]

Signature: ____________________________

Date: [Date]