Indiana HR generalist employment contract template

Indiana HR Generalist Employment Contract

This Full-Time Indiana Human Resources Generalist Employment Contract (the “Agreement”) is made and entered into as of [Date of Signing] by and between:

[Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and

[Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Position and Job Description

The Employer hires the Employee as a Human Resources Generalist.

Job Description: The Employee will perform the following duties, primarily supporting Indiana-based operations:

• Recruitment and onboarding of Indiana-based employees.
• Employee relations management.
• Benefits administration (including Indiana state-specific benefits mandates).
• Leave management as required under Indiana law (FMLA, Military Family Leave, etc.).
• Compliance monitoring for state and federal labor laws.
• Maintenance of employee records in accordance with Indiana recordkeeping requirements.
• HR policy development and enforcement.
• Administration of workplace training (including but not limited to state-mandated sexual harassment and discrimination prevention trainings).
• Conducting internal investigations compliant with Indiana EEOC and civil rights guidelines.
• Performance management and discipline in accordance with Indiana at-will employment standards.
• Managing unemployment and workers’ compensation claims under Indiana law.
• Payroll support with Indiana personal income tax withholding compliance.
• Processing of I-9 and E-Verify for Indiana employment eligibility.
• Confidential handling of all employee information under Indiana privacy laws.
• Reporting lines to the [Head of HR or Relevant Manager].

Work Location

The Employee’s primary work location will be at the Employer’s physical site located at [Employer Address] in Indiana.

Option A: Remote Work: The Employee may perform duties remotely [Number] days per week, subject to the Employer’s Remote Work Policy.

Option B: Hybrid Work: The Employee may perform duties under a hybrid schedule agreed upon with their manager, subject to the Employer's Hybrid Work Policy.

All personnel files and digital data must be handled securely in accordance with Indiana jurisdiction requirements.

Full-Time Employment Status

The Employee's position is a full-time position.

The Employee is expected to work approximately [Number] hours per week.

Mandatory Break/Lunch Periods: The Employee is entitled to a [Number] minute unpaid lunch period and [Number] minute paid breaks as required by Indiana regulations.

Observed Holidays: The Employee will be entitled to paid time off for the following holidays recognized by the Employer and/or Indiana State holidays: [List of Holidays].

Overtime Compensation: Any overtime work must be pre-approved by the Employee's manager. Overtime will be compensated in accordance with Indiana and federal FLSA standards.

Compensation

Option A: Annual Salary: The Employee will be paid an annual salary of [Dollar Amount], payable in accordance with the Employer's regular payroll schedule.

Option B: Hourly Wage: The Employee will be paid an hourly wage of [Dollar Amount], payable in accordance with the Employer's regular payroll schedule.

Payday Schedule: The Employee will be paid [Frequency of Pay, e.g., bi-weekly], aligning with Indiana payment frequency requirements.

Option A: Merit Increases: The Employee will be eligible for merit increases based on performance, as determined by the Employer.

Option B: Bonus/Incentive Pay: The Employee may be eligible for bonuses or incentive pay, subject to the terms of the Employer's bonus plan.

Reimbursement for Professional Development: The Employer may reimburse the Employee for professional HR certifications or state-specific continuing education, subject to prior approval.

Benefits

Health, Dental, and Vision Insurance: The Employee will be eligible to participate in the Employer’s health, dental, and vision insurance plans, subject to the terms and conditions of those plans.

401(k) or Other Retirement Plans: The Employee will be eligible to participate in the Employer’s 401(k) or other retirement plans, subject to the terms and conditions of those plans.

Paid Time Off (PTO): The Employee will accrue paid time off (vacation and sick leave) in accordance with the Employer's PTO policy.

FMLA and Indiana Military Family Leave: The Employee is entitled to leave under the Family and Medical Leave Act (FMLA) and Indiana Military Family Leave, subject to eligibility requirements.

Voluntary Benefits: The Employee may be eligible for voluntary benefits, such as wellness reimbursements, subject to the Employer's policies.

Equal Employment Opportunity (EEO) and Anti-Discrimination

The Employee will administer and uphold company policies on equal employment opportunity, anti-harassment, and anti-discrimination.

Protected Categories: These policies cover categories protected under Indiana and federal law (race, color, religion, sex, disability, age, veteran status, etc.).

Complaint Responsibilities: The Employee is responsible for responding to complaints, conducting investigations, and ensuring the Employer’s compliance with Indiana Civil Rights Commission (ICRC) and EEOC procedures.

Confidentiality

The Employee agrees to safeguard sensitive data (employee files, disciplinary records, pay information) and adhere to HIPAA privacy if handling health information.

Post-Termination Confidentiality: The Employee’s obligations of confidentiality will continue after termination of employment.

Intellectual Property and Work Product

Any training materials, HR programs, or documentation developed by the Employee are the property of the Employer.

The Employer retains all ownership and usage rights.

Professional Development

Option A: Professional Organization Membership: The Employee will be encouraged to participate in professional HR organizations (e.g., SHRM Indiana membership, Indiana Chamber of Commerce HR events).

Option B: Certification Requirements: The Employee will be required to maintain PHR/SPHR or state-specific HR certifications.

Personal Notes and Files

The Employee is prohibited from creating or retaining personal notes or files on company personnel outside the Employer's authorized systems.

Behavioral and Ethical Standards

The Employee will impartially enforce workplace policies.

The Employee will report workplace complaints as required.

Retaliation is strictly prohibited.

Secondary Employment

The Employee is prohibited from holding secondary employment with labor law, temp staffing, or other HR providers in Indiana without advance written consent from the Employer.

Non-Competition, Non-Solicitation, and Non-Disclosure

The Employee agrees not to [Compete/Solicit/Disclose] within a radius of [Number] miles from [Employer Location] for a period of [Number] months following termination.

This provision is intended to protect the Employer's legitimate business interests while complying with Indiana law.

At-Will Employment

The Employee’s employment with the Employer is “at-will,” meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Voluntary Resignation: The Employee must provide [Number] weeks’ written notice of resignation.

Employer-Initiated Termination: Upon termination, the Employee will be paid all earned wages and unused PTO (if applicable) within the timeframes required by Indiana law.

Return of Property: The Employee must return all Employer property immediately upon termination.

Adherence to the Indiana Uniform Trade Secrets Act is required.

Notice Requirements

The Employer will provide the Employee with notice of any changes in job duties, compensation, or work location as required by Indiana's wage payment and notification laws.

Dispute Resolution

The Employer maintains an internal complaint and dispute resolution procedure.

Option A: Mediation: The parties agree to attempt to resolve any disputes through mediation before resorting to litigation.

Option B: Arbitration: Any unresolved disputes shall be settled by binding arbitration in accordance with the rules of the American Arbitration Association.

Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana. Venue for any legal action shall be in [County Name] County, Indiana.

Workers' Compensation and Safety

The Employee is covered by the Employer's workers’ compensation insurance for all work-related injuries, as required under Indiana law.

The Employee will comply with all applicable Indiana Occupational Safety and Health Administration (IOSHA) standards.

Anti-Retaliation

The Employer prohibits retaliation against employees who report unlawful behavior, in accordance with Indiana’s wrongful discharge and whistleblower statutes.

Disability Accommodation

The Employer will comply with the Americans with Disabilities Act (ADA) and state disability accommodation laws, including engaging in an interactive process with employees who request accommodations.

Employee Handbook

The Employee acknowledges receipt of the Employer’s employee handbook and agrees to abide by all current and future employer policies.

Performance Evaluations

The Employee will receive periodic performance evaluations, with specific reference to Indiana HR industry standards.

Amendments

This Agreement may be amended only by a written instrument signed by both the Employer and the Employee.

Optional Clauses

Option A: Relocation Assistance: The Employer will provide relocation assistance to the Employee in accordance with the terms of a separate relocation agreement.

Option B: Tuition Reimbursement: The Employee may be eligible for tuition reimbursement, subject to the terms of the Employer's tuition reimbursement policy.

Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name], [Employer Title]

[Employer Full Legal Name]

____________________________

[Employee Full Legal Name]