Indiana accountant employment contract template

Indiana Accountant Employment Contract

This Full-Time Accountant Employment Agreement (the “Agreement”) is made and entered into as of [Date] by and between:

[Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (“Employer”), and

[Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Responsibilities

The Employer hereby employs Employee as a full-time Accountant.

• Responsibilities:
  • Option A: Preparation and review of financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and Indiana-specific accounting standards.
  • Option B: Management of accounts payable and receivable.
  • Option C: General ledger reconciliation and bank reconciliations.
  • Option D: Payroll processing and compliance with all applicable Indiana and federal laws.
  • Option E: Preparation of state and local tax filings for Indiana.
  • Option F: Maintenance of accurate financial records to satisfy both Indiana and federal requirements.
  • Option G: Creation and presentation of financial reports.
  • Option H: Internal control testing.
  • Option I: Year-end closing procedures.
  • Option J: Participation in SOX or other relevant compliance audits.
• Reporting:
  • Option A: The Employee will report directly to the [Job Title of Supervisor].
  • Option B: The Employee will report to the Controller.
  • Option C: The Employee will report to the CFO.

2. Work Location and Remote Work

The Employee’s primary work location will be at the Employer’s principal place of business located at [Employer Address] in Indiana.

• Remote Work Policy:
  • Option A: The Employee is not eligible for remote work.
  • Option B: The Employee is eligible for remote work subject to the Employer’s Remote Work Policy. Employee must maintain data security and confidentiality measures as outlined in said policy.
    • Details of Remote Work Policy (days per week, specific requirements): [Details]

3. Employment Type and Hours

The position is full-time.

• Hours:
  • Option A: The standard work week is 40 hours per week, Monday through Friday.
  • Option B: The standard work week is [Number] hours per week, [Days of the Week].
• Overtime:
  • Option A: Employee is eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek, in accordance with Indiana law.
  • Option B: Employee is not eligible for overtime pay due to being exempt under Indiana law.
• Breaks:
  • Option A: Employee is entitled to meal and rest breaks as required by Indiana law.

4. Compensation

• Salary:
  • Option A: The Employee’s annual base salary will be [Dollar Amount], payable [Frequency, e.g., bi-weekly].
  • Option B: The Employee’s hourly rate will be [Dollar Amount], payable [Frequency, e.g., bi-weekly].
• Payment Method:
  • Option A: Direct Deposit.
  • Option B: Check.
• Bonus/Profit Sharing:
  • Option A: The Employee is eligible for a performance bonus based on [Criteria]. The bonus amount will be determined at the Employer’s discretion.
  • Option B: The Employee is eligible for profit sharing as outlined in the Employer’s Profit Sharing Plan.
  • Option C: The employee is not eligible for bonus/profit sharing.
• CPA/Licensure Reimbursement:
  • Option A: Employer will reimburse Employee for CPA exam fees upon successful completion and licensure, up to a maximum of [Dollar Amount].
  • Option B: Employer will reimburse Employee for costs associated with maintaining an active CPA license, up to a maximum of [Dollar Amount] annually.
  • Option C: No reimbursement is provided.

5. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:

• Medical, dental, and vision insurance.
• Life insurance.
• 401(k) or similar retirement plan with [Matching Contribution Details, e.g., Employer matches 50% of employee contributions up to 6% of salary].
• Paid Time Off (PTO):
  • Vacation: [Number] days per year.
  • Personal Days: [Number] days per year.
  • Sick Leave: [Number] days per year.
  • Indiana-Recognized Holidays: [List of Holidays].
• Continuing Professional Education (CPE):
  • Option A: The Employer will reimburse the Employee for CPE courses required to maintain their CPA license, up to [Dollar Amount] per year.
  • Option B: The Employer will provide access to internal CPE resources.
• Family and Medical Leave: The Employee is eligible for family and medical leave in accordance with the Family and Medical Leave Act (FMLA) and Indiana law.

6. Intellectual Property and Work Product

All working papers, internal spreadsheets, reports, client lists, financial models, proprietary methodologies, and documentation generated by the Employee during the course of their employment shall be the sole and exclusive property of the Employer. The Employee agrees to comply with all Indiana and federal statutes regarding accounting records retention and privacy.

7. Confidentiality and Non-Disclosure

The Employee acknowledges that they will have access to confidential information, trade secrets, and client information. The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party, except as required by law or with the Employer’s written consent. This obligation continues after the termination of employment and is subject to Indiana data breach notification statutes.

8. Non-Solicitation and Non-Compete

• Non-Solicitation: During employment and for a period of [Number] months following termination of employment, the Employee shall not solicit any of the Employer’s clients or employees.
• Non-Compete:
  • Option A: Employee agrees not to engage in any accounting services, or business activities competitive with the Employer, for a period of [Number] months following termination of employment within [Geographic Area, e.g., 50 miles of Indianapolis, Indiana].
  • Option B: There is no non-compete agreement.

This clause is intended to be enforceable under Indiana law, protecting legitimate business interests while not unreasonably restricting future employment.

9. Conflict of Interest

The Employee agrees to disclose any outside employment, financial interests, or relationships with clients or vendors that could create a conflict of interest with the Employer.

10. Professional Ethics and Conduct

The Employee shall adhere to the highest standards of professional ethics and conduct, including those required by the AICPA, the Indiana Board of Accountancy, and applicable industry self-regulation. This includes maintaining independence, integrity, and objectivity.

11. IT and Internal Control Policies

The Employee will adhere to the Employer’s IT and internal control policies regarding the secure handling, storage, transmission, and disposal of financial data, including electronic and paper record retention in line with Indiana statutes.

12. Termination

• At-Will Employment: This is an at-will employment relationship, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the following:
• Notice:
  • Option A: The Employee is required to give [Number] weeks’ notice of their intention to resign.
  • Option B: The Employer may provide [Number] weeks' notice in the event of termination without cause.
  • Option C: No notice is required.
• Final Wage Payout: The Employer will pay all wages due to the Employee within the timeframe required by Indiana law.
• PTO Payout: Unused PTO will be paid out in accordance with the Employer’s policy and Indiana law. [Specific details].
• Return of Property: Upon termination, the Employee shall immediately return all company property and records.

13. Errors and Omissions

The Employee is obligated to report any errors, omissions, or potential accounting irregularities to their supervisor immediately, in compliance with the Indiana Accountancy Act and company standards.

14. Professional Licensure and Continuing Education

The Employee is required to maintain an active CPA (or other relevant) license. The Employee shall notify the Employer immediately upon any loss or suspension of their license.

15. Investigation and Audit Support

In the event of an investigation, audit, or regulatory action by the Indiana Board of Accountancy, IRS, or other authorities, the Employee shall cooperate fully, and the Employer will provide reasonable support.

16. Anti-Harassment and Anti-Discrimination

The Employer is committed to providing a workplace free of harassment and discrimination. The Employer adheres to all applicable Indiana and federal laws regarding equal employment opportunity based on sex, race, age, disability, religion, veteran status, or any other protected class.

17. Dispute Resolution

Any dispute arising out of or relating to this Agreement shall be resolved through good-faith negotiation, mediation, or arbitration in [City], Indiana, before resorting to litigation. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana. Venue for any legal action shall be in [County] County, Indiana.

18. Workers’ Compensation and Safety

The Employee is covered by the Employer’s workers’ compensation insurance as required by Indiana law. The Employer provides a safe working environment and complies with all applicable occupational safety standards.

19. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Name and Title]

____________________________

[Employee Name]