Idaho bookkeeper employment contract template

Idaho Bookkeeper Employment Agreement

This Full-Time Bookkeeper Employment Agreement (the "Agreement") is made and entered into as of [Date], by and between [Employer Name], a [State of Incorporation] corporation, with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position

• The Employer hereby employs Employee as a Full-Time Bookkeeper.

2. Duties

• The Employee's duties shall include, but not be limited to:
  • Maintaining and reconciling general ledgers.
  • Accounts payable and accounts receivable management.
  • Payroll processing and withholding calculations, including Idaho-specific withholdings.
  • Preparation of Idaho state and local tax filings, including sales tax, use tax, and unemployment insurance reports.
  • Bank and credit card reconciliations.
  • Financial reporting to management.
  • Maintenance of financial records in accordance with Idaho business recordkeeping requirements.
  • Invoicing and receipt management.
  • Handling vendor and client account records.
  • Monthly and annual close procedures.
  • Compliance with Idaho’s specific retention periods for financial documents.
• Employee shall utilize the following software and systems:
  • Option A: QuickBooks [Version]
  • Option B: Xero [Subscription Level]
  • Option C: MS Excel [Version]
  • Other: [Specify]
• Employee shall adhere to the following data security protocols: [Specify protocols, e.g., password requirements, multi-factor authentication, encryption]
• Employee reports to:
  • Option A: Controller [Controller Name]
  • Option B: Office Manager [Office Manager Name]
  • Option C: Business Owner [Business Owner Name]
• Employee is expected to comply with internal controls, segregation of financial duties, participate in audits, and collaborate with external CPAs or Idaho tax authorities.

3. Work Location

• Employee's primary work location will be: [Physical Address in Idaho]
• Remote Work:
  • Option A: Employee is not authorized to work remotely.
  • Option B: Employee is authorized to work remotely [Number] days per week. Specific days: [Specify Days].
  • Option C: Employee is authorized to work remotely as needed with prior approval.
• Employee is responsible for securing company equipment and sensitive paper or electronic records off-site in line with local data-protection and privacy laws.

4. Hours of Work

• Employee's position is full-time.
• Standard work hours are [Start Time] to [End Time], Monday through Friday, totaling [Number] hours per week.
• Overtime:
  • Option A: Overtime is not authorized.
  • Option B: Overtime may be required with prior authorization from [Supervisor Name]. Overtime will be compensated according to Idaho law and the FLSA.

5. Compensation

• Base Salary/Hourly Wage:
  • Option A: Employee shall receive a base salary of [Dollar Amount] per year, payable [Frequency, e.g., bi-weekly].
  • Option B: Employee shall receive an hourly wage of [Dollar Amount] per hour, payable [Frequency, e.g., bi-weekly].
• Payment Method:
  • Option A: Direct Deposit
  • Option B: Other: [Specify]
• Overtime Calculation: Overtime, if authorized, will be calculated at one and one-half times the Employee’s regular rate of pay for all hours worked over 40 in a workweek, in accordance with the FLSA as applied in Idaho.
• Bonuses/Incentives:
  • Option A: Employee is not eligible for bonuses or incentives.
  • Option B: Employee is eligible for a performance bonus as detailed in Exhibit A. [Attach Exhibit A]
• Deductions: Mandatory deductions will be made for Idaho state taxes, local taxes (if applicable), Social Security, Medicare, and any court-ordered garnishments.

6. Benefits

• Health Insurance:
  • Option A: Employer provides health insurance benefits as detailed in the employee handbook.
  • Option B: Employer does not provide health insurance benefits.
• Dental/Vision Insurance:
  • Option A: Employer provides dental and vision insurance benefits as detailed in the employee handbook.
  • Option B: Employer does not provide dental and vision insurance benefits.
• Workers' Compensation: Employer provides workers' compensation insurance as required by Idaho law.
• Retirement Plan:
  • Option A: Employer offers a 401(k) plan as detailed in the plan documents.
  • Option B: Employer offers a SIMPLE IRA plan as detailed in the plan documents.
  • Option C: Employer does not offer a retirement plan.
• Paid Time Off (PTO):
  • Option A: Employee is entitled to [Number] days of paid vacation per year.
  • Option B: Employee is entitled to [Number] days of paid sick leave per year.
  • Option C: Employee is not provided with paid vacation or sick leave.
• Holidays: Employee is entitled to the following paid holidays: [List of Holidays]
• Mileage/Travel Reimbursement: Employee will be reimbursed for work-related mileage at the IRS standard rate and other travel expenses in accordance with company policy.
• Other Benefits: [Specify any other benefits, e.g., professional development reimbursement]

7. Confidentiality

• Employee acknowledges that they will have access to confidential information, including financial data, client lists, and employer proprietary business information. Employee agrees to hold such information in strict confidence and to comply with the Idaho Uniform Trade Secrets Act.
• All financial records and systems developed or maintained remain the property of the Employer.
• Employee is prohibited from the misuse of company or client financial data, unauthorized access to accounts, alteration or destruction of records, and fraudulent activity.

8. Intellectual Property

• Any bookkeeping templates, process documentation, or financial models developed by Employee during the course of employment are the property of the Employer.

9. Restrictive Covenants

• Non-Disclosure: Employee agrees to maintain the confidentiality of Employer’s confidential information indefinitely.
• Non-Solicitation:
  • Option A: Employee agrees not to solicit Employer's clients or employees for a period of [Number] months following termination of employment.
  • Option B: No Non-Solicitation agreement exists.
• Non-Compete:
  • Option A: Employee agrees not to compete with Employer within a [Radius] mile radius of [City, Idaho] for a period of [Number] months following termination of employment. This restriction applies to positions similar to Bookkeeper.
  • Option B: No Non-Compete agreement exists.

10. At-Will Employment

• Employee's employment is at-will, meaning that either Employer or Employee may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to the final pay requirements outlined below.

11. Termination

• Voluntary Resignation: Employee shall provide [Number] weeks' written notice of resignation.
• Employer-Initiated Termination: Employer may terminate employment at any time, with or without cause.
• Final Pay: Upon termination, Employee will be paid all wages due by the next regular pay cycle or within 10 days of separation if requested by the employee, in accordance with Idaho law.
• Return of Property: Upon termination, Employee shall immediately return all company property, including financial records, passwords, and hardware.

12. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall first be addressed through internal escalation procedures. If unresolved, the parties agree to attempt mediation before pursuing arbitration or litigation. This Agreement shall be governed by and construed in accordance with the laws of the State of Idaho, without regard to its conflict of laws principles. The venue for any legal action shall be in the state or federal courts located in Idaho.

13. Compliance with Laws

• Employer and Employee agree to comply with all applicable Idaho and federal laws, including anti-discrimination, equal employment, and anti-harassment statutes.
• Employer complies with Idaho workplace safety requirements and workers’ compensation statutes. Employee shall promptly report workplace injuries.
• Employer's policies and procedures, including the employee handbook, may be updated or modified from time to time. Material changes to this Agreement must be in writing and signed by both parties.

14. Acknowledgment

• Employee acknowledges receipt of Employer's policies, procedures, and training materials.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

[Employee Signature]