Idaho executive assistant employment contract template

Idaho Executive Assistant Employment Agreement

This Full-Time Idaho Executive Assistant Employment Agreement (the “Agreement”) is made and effective as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its primary place of business at [Employer Idaho Business Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Idaho Residence Address (if applicable)] (“Employee”).

1. Position:

• Option A: The Employer hereby employs the Employee as an Executive Assistant.
• Option B: The Employee will initially serve as an Executive Assistant reporting directly to [Executive/Manager Name], [Executive/Manager Title].

2. Duties:

• Option A: The Employee's duties shall include, but are not limited to: calendar and appointment management, travel coordination, meeting organization and logistics (including minute-taking and follow-up), executive email and communication management, preparation of reports and presentations, expense and budget assistance, confidential document handling, stakeholder and client liaison, and support in project management or personal executive tasks as required.
• Option B: Specific duties include [Specific Duty 1], [Specific Duty 2], and [Specific Duty 3].
• Option C: The Employee is expected to have proficiency in Microsoft Office, and experience with [Scheduling Software Name]. Knowledge of Idaho business etiquette is required.

3. Reporting Structure:

• Option A: The Employee will report directly to [Executive/Manager Name], and will communicate with [Other Department/Individual] as needed.
• Option B: Communication and escalation procedures will follow the guidelines outlined in the company handbook.

4. Work Location:

• Option A: The primary work location is [Employer Idaho Business Address].
• Option B: The Employee is required to be on-site at [Specific Office Location] [Number] days per week.
• Option C: Telecommuting is permitted according to the Employer's Telecommuting Policy. The employee is responsible for home office setup and compliance with Idaho workplace safety standards.

5. Employment Type and Workweek:

• Option A: This is a full-time position. The standard workweek is 40 hours.
• Option B: Core hours of required availability are from [Start Time] to [End Time], Monday through Friday.
• Option C: The employee is eligible for overtime pay at a rate of one and one-half times their regular rate of pay for all hours worked over 40 in a workweek, as required by Idaho law. (Idaho State Code Title 44)

6. Lunch and Rest Breaks:

• Option A: Employees are provided a [Length of Time] unpaid lunch break and [Number] paid rest breaks per day.
• Option B: Lunch and rest breaks are subject to the Employer's policy.

7. Compensation:

• Option A: The Employee's annual salary is [Dollar Amount], payable [Pay Frequency, e.g., biweekly].
• Option B: The Employee's hourly wage is [Dollar Amount], payable [Pay Frequency, e.g., biweekly].
• Option C: Payment will be made via [Method of Payment, e.g., direct deposit].
• Option D: Wage deductions, wage statements, and final pay on termination will comply with Idaho law.

8. Bonus and Expense Reimbursement:

• Option A: The Employee is eligible for a performance-related bonus as outlined in the Employer's Bonus Policy.
• Option B: The Employee will be reimbursed for reasonable and necessary business-related expenses, subject to the Employer's Expense Reimbursement Policy.

9. Benefits:

• Option A: The Employee is eligible for health, dental, and vision insurance.
• Option B: The Employee is eligible for short-term and long-term disability insurance.
• Option C: The Employee is eligible for participation in the Employer’s 401(k) plan after meeting eligibility requirements.
• Option D: The Employee is entitled to [Number] paid vacation days per year.
• Option E: The employee will be given time off for the following holidays: [List of Holidays].
• Option F: The Employee is eligible for [Number] days of paid sick leave per year.

10. Confidentiality and Non-Disclosure:

• Option A: The Employee agrees to maintain the confidentiality of all executive communications, records, proprietary strategies, and sensitive business information.
• Option B: This obligation continues after termination of employment.
• Option C: The Idaho Uniform Trade Secrets Act applies to this agreement.

11. Ownership of Work Product:

• Option A: All documents, templates, presentations, or systems created in the course of employment are the property of the Employer.
• Option B: The Employer retains all rights to use procedures or intellectual property developed by the Executive Assistant after departure.

12. Data Security:

• Option A: The Employee will handle and store private executive and company information securely, in compliance with all applicable laws and regulations.
• Option B: The Employee must comply with all relevant federal laws, such as HIPAA, if dealing with health data.

13. Financial Transactions:

• Option A: The Employee will adhere to anti-fraud procedures, authorization protocols, and Idaho or federal record-keeping regulations for expense and payroll matters.

14. Professional Conduct:

• Option A: The Employee will maintain professional conduct in and out of the office, adhering to the Employer's dress code, punctuality, and attendance policies.

15. Exclusive Employment:

• Option A: The Employee will devote their full working time to the Employer's business.
• Option B: Limitations on external employment that may conflict with duties apply.

16. Use of Employer Technology:

• Option A: The Employee's use of employer-provided computers, email, and phones is subject to the Employer’s Technology Use Policy.
• Option B: The Employee acknowledges that the Employer may monitor their use of technology in accordance with Idaho law.

17. Non-Compete/Non-Solicitation:

• Option A: The Employee agrees not to compete with the Employer or solicit its employees or customers for a period of [Number] months following termination of employment, within a radius of [Number] miles from [Employer Location]. (Comply with Idaho Code § 44-2701 et seq.)
• Option B: The Employee agrees not to solicit customers for a period of [Number] months following termination of employment. (Comply with Idaho Code § 44-2701 et seq.)
• Option C: No non-compete or non-solicitation agreement is required.

18. Termination:

• Option A: The Employee may resign with [Number] days’ written notice.
• Option B: The Employer may terminate employment for cause or without cause.
• Option C: Idaho is an at-will employment state.

19. Final Pay and Return of Property:

• Option A: Upon termination, the Employee will receive final pay and reimbursement for outstanding business expenses.
• Option B: The Employee will return all company property, including confidential files and devices.
• Option C: Information regarding continuation of benefits will be provided in accordance with COBRA.

20. Workers' Compensation and Workplace Safety:

• Option A: The Employee is covered by the Employer's workers' compensation insurance.
• Option B: The Employee will adhere to all workplace safety rules and report any incidents immediately.

21. Anti-Harassment and Anti-Discrimination:

• Option A: The Employer maintains a zero-tolerance policy for harassment and discrimination based on race, sex, age, disability, religion, or any other protected characteristic.
• Option B: Internal reporting and resolution procedures are outlined in the Employee Handbook.

22. Dispute Resolution:

• Option A: The parties agree to attempt to resolve any disputes through negotiation.
• Option B: If negotiation fails, the parties agree to submit to mediation or arbitration in [City, Idaho].
• Option C: Idaho law governs this Agreement.

23. Entire Agreement:

• Option A: This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings.
• Option B: Any modifications to this Agreement must be in writing and signed by both parties.

24. Severability:

• Option A: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

25. Acknowledgment:

• Option A: The Employee acknowledges that they have read and understood all Idaho employee handbooks and policies, and that they are voluntarily entering into this Agreement under Idaho law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________

Date: ____________________________