Hawaii HR generalist employment contract template

Hawaii HR Generalist Employment Contract

This Hawaii HR Generalist Employment Contract (the “Agreement”) is made and effective as of [Date] by and between [Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Employment

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer as a full-time HR Generalist.

Option A: This Agreement shall commence on [Start Date] and continue for a term of [Number] years.

Option B: This is an at-will employment relationship, terminable by either party at any time, with or without cause, subject to the terms outlined below.

2. Job Title and Responsibilities

The Employee's job title shall be HR Generalist.

The Employee's core responsibilities include, but are not limited to:

• Recruitment and onboarding of new employees.
• Employee relations and conflict resolution.
• Administering compensation and benefits programs, including Hawaii Prepaid Health Care Act compliance.
• Ensuring legal compliance with Hawaii and federal labor laws.
• Overseeing training and professional development initiatives.
• Supporting interactions with union representatives, if applicable.
• Maintaining accurate and confidential personnel records.
• Administering leave programs, including Hawaii Paid Sick Leave and Family Leave.
• Processing payroll in accordance with Hawaii wage and hour law.
• Managing workplace investigations.
• Ensuring OSHA/HIOSH safety compliance.
• Upholding anti-discrimination policies compliant with Hawaii statutes.

3. Reporting Structure

The Employee will report directly to the [Supervisor Title].

The Employee will be housed within the [Department Name] department.

Option A: Matrix reporting relationship to [Second Supervisor Title] in [Second Department Name].

The Employee is expected to interface regularly with employees at all levels of the organization and with management.

4. Work Location

The Employee's primary work location will be at the Employer's facility located at [Work Location Address] in Hawaii.

Option A: Remote work is permitted [Number] days per week, subject to the Employer's Remote Work Policy.

• The Employee is responsible for maintaining a secure work environment in compliance with Hawaii data protection laws.

Option B: Hybrid work arrangement as defined in the Employer’s Hybrid Work Policy. [Policy Link]

5. Employment Status and Work Hours

The Employee's employment status is full-time.

The standard workweek is [Number] hours per week, typically from [Start Time] to [End Time], Monday through Friday.

Overtime work may be required and will be compensated at one and one-half times the Employee's regular hourly rate for hours worked over 40 in a workweek, as required by Hawaii law.

Meal and rest breaks will be provided in accordance with Hawaii statutory requirements. [Specify Break Schedule]

6. Compensation

The Employee's base salary will be [Dollar Amount] per [Year/Hour], payable [Frequency, e.g., bi-weekly], in accordance with Hawaii’s rules for timely payment of wages.

Pay increases will be considered based on performance and market conditions, as determined by the Employer.

Option A: The Employee is eligible for a performance bonus based on achievement of specific goals, as outlined in the Employer's bonus plan.

• The target bonus amount is [Percentage]% of base salary.

Option B: The Employee is/is not eligible for relocation/retention incentives. [Specify Incentive Details]

7. Employee Benefits

The Employee will be eligible to participate in the Employer's comprehensive benefits package, including:

• Health insurance coverage, conforming to Hawaii Prepaid Health Care Act requirements. [Specify Employer Contribution]
• Dental and vision insurance.
• Group life insurance.
• Retirement plan options (e.g., 401(k) or Hawaii-based pension arrangements).
• Paid time off, including Hawaii Paid Sick Leave.
• Vacation policy as outlined in the Employee Handbook.
• Family and medical leave in accordance with federal and state law.
• Observance of statewide holidays in Hawaii.
• Jury Duty and Voting Leave as required by Hawaii law.
• Statutory disability and workers’ compensation provisions as regulated by the State of Hawaii.

Details regarding eligibility and coverage are available in the Employee Handbook and plan documents.

8. Employee Data and Privacy

The Employee will be responsible for maintaining and protecting employee data in accordance with Hawaii's privacy and data security requirements.

The Employee will strictly follow all employer-mandated IT and data protection policies.

9. Confidentiality and Non-Disclosure

The Employee acknowledges that they will have access to sensitive personnel information and agrees to maintain strict confidentiality regarding wage, benefit, disciplinary, and medical records, in compliance with both federal HIPAA and Hawaii-specific privacy statutes.

10. Intellectual Property

All HR-related manuals, handbooks, and training materials developed by the Employee during their employment shall be the sole property of the Employer.

The Employee is prohibited from engaging in external work or consulting activities involving HR content without the Employer's prior written approval.

11. Behavioral Standards and Code of Conduct

The Employee is expected to adhere to the Employer's code of conduct, which includes ethical behavior, avoidance of conflicts of interest, and lawful handling of discrimination or harassment complaints.

The Employee will comply with Hawaii's anti-discrimination statutes (covering ancestry, religion, gender identity, marital status, sexual orientation, etc.) and federal EEO requirements.

12. Non-Compete, Non-Solicitation, and Non-Disclosure

The parties acknowledge Hawaii's unique restrictions on non-compete agreements.

Any restrictive covenants must comply fully with Hawaii Revised Statutes and local enforcement trends.

Option A: Employee agrees to a non-solicitation clause for a period of [Number] months following termination. [Specify details of the restricted solicitation]

Option B: No non-compete agreement will be enforced.

13. Termination

As allowed under Hawaii law, this is an at-will employment relationship.

The Employer may terminate the Employee's employment at any time, with or without cause, subject to applicable law.

Option A: The Employer requires [Number] days' notice of resignation from the employee.

Upon termination, the Employee will receive their final wage payment as required by Hawaii law.

The Employee must return all Employer property upon termination.

14. Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through:

• Internal review process.
• Mediation or arbitration in Hawaii, as per the Employer's policy.

This Agreement shall be governed by and construed in accordance with the laws of the State of Hawaii.

15. Compliance

The Employer complies with Hawaii’s anti-harassment training mandates for supervisors and employees.

The Employer maintains proactive measures for diversity, equity, and inclusion that reflect Hawaii’s multiethnic workforce.

The Employee will help administer, monitor, and report on compliance with relevant laws and regulations.

16. Required Notices and Policies

The Employer will provide the Employee with all required posters, notices, and workplace policies mandated under Hawaii law.

17. Professional Development

Option A: The Employer will reimburse the Employee for professional development expenses related to HR certifications (e.g., SHRM, HRCI, or local chapter programs), subject to budget approval and the Employer's Professional Development Policy.

The Employee is responsible for maintaining their professional credentials.

18. Union Considerations

Option A: The Employee may be required to interact with collective bargaining units.

• The Employee must have knowledge of Hawaii’s union environment.

Option B: This position does not involve interaction with union representatives.

19. Recordkeeping

The Employee will maintain accurate and timely records in compliance with Hawaii's record retention laws.

The Employee will support the Employer's affirmative action plans or contracts with public agencies.

20. Integration Clause

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter hereof. This Agreement may be amended only in writing signed by both parties.

21. Incorporation by Reference

All policies, agreements, and handbooks referenced in this Agreement are incorporated by reference and provided to the Employee.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature:

Date: [Date]