Hawaii bookkeeper employment contract template

Hawaii Bookkeeper Employment Contract

This Hawaii Bookkeeper Employment Contract (the "Agreement") is made and entered into as of [Effective Date], by and between [Employer Legal Name], a [Employer Business Structure, e.g., Hawaii Corporation] with its principal place of business at [Employer Mailing Address] ("Employer"), and [Bookkeeper Full Legal Name], residing at [Bookkeeper Mailing Address] ("Bookkeeper").

Position

• Option A: The Employer hires the Bookkeeper as a full-time Bookkeeper.
• Option B: The Employer hires the Bookkeeper as a part-time Bookkeeper.

The Bookkeeper’s job duties shall include, but are not limited to:

• Daily general ledger management
• Accounts payable and receivable processing
• Bank and account reconciliations
• Payroll preparation and compliance with Hawaii wage and hour laws
• Preparing and filing Hawaii General Excise Tax (GET) returns and other state-specific tax documents
• Processing invoices and issuing checks
• Petty cash management
• Maintaining records in compliance with Hawaii Department of Commerce and Consumer Affairs (DCCA) regulations
• Preparing monthly, quarterly, and annual financial statements
• Maintaining and archiving documents per Hawaii’s document retention laws
• Ensuring confidentiality of employer and client information as required under both state and federal privacy regulations
• Supporting annual audits and collaborating with external CPAs licensed in Hawaii
• Following internal control procedures
• Adhering to ethical standards for bookkeepers
• Complying with all applicable Hawaii state accounting, tax, and business regulations.

Work Location

• Option A: The primary worksite location is [Worksite Address], Hawaii.
• Option B: Remote work is permitted according to the Employer's remote work policy. The Bookkeeper is responsible for maintaining a secure home office environment as per Hawaii cyber-security best practices.

Employment Status and Work Hours

• The Bookkeeper's employment status is full-time.
• Option A: The Bookkeeper’s designated weekly work hours are [Number] hours per week, from [Start Time] to [End Time], Monday through Friday, with rest and meal breaks in accordance with Hawaii Wage Standards Division rules.
• Option B: The Bookkeeper’s designated weekly work hours are [Number] hours per week, with a flexible work schedule to be determined in consultation with the Employer.
• The Bookkeeper will track and report their time accurately according to Employer policy.

Compensation

• Option A: The Bookkeeper’s wage will be [Dollar Amount] per hour.
• Option B: The Bookkeeper’s annual salary will be [Dollar Amount].
• Overtime will be paid at a rate of 1.5 times the regular hourly rate for all hours worked over 40 in a workweek, as required by Hawaii statutes.
• Pay frequency is [Pay Frequency, e.g., semi-monthly], via [Payment Method, e.g., direct deposit].
• Final pay upon termination will be provided within the timeframe required by Hawaii law.
• Option A: A performance bonus may be awarded at the Employer's discretion based on performance goals.
• Option B: The Bookkeeper is eligible for profit-sharing as defined in Exhibit A.
• The Bookkeeper’s performance will be reviewed annually.

Benefits

• The Bookkeeper is eligible for the following benefits, subject to the terms and conditions of the respective benefit plans:
• Health insurance, vision, and dental coverage in accordance with the Hawaii Prepaid Health Care Act (PHCA).
• Employer contributions to retirement plans.
• Vacation and sick leave accrual as per Employer policy.
• Observed Hawaii statutory holidays.
• Option A: Tuition reimbursement for continuing bookkeeping education, up to [Dollar Amount] per year.
• Option B: Reimbursement of professional membership fees (e.g., Hawaii Association of Public Accountants).
• Training on bookkeeping software [Software Name and Version].

Ownership of Work Product

• All records, reports, and work products generated by the Bookkeeper in the course of employment, including digital bookkeeping files, are the sole property of the Employer.
• The Bookkeeper will use company-authorized accounting software [Software Name and Version].
• The Bookkeeper is responsible for data backup and disaster recovery according to the Employer’s IT policies.

Confidentiality and Non-Disclosure

• The Bookkeeper shall maintain the confidentiality of all financial, client, and employer information, in accordance with the Hawaii Uniform Trade Secrets Act.
• The Bookkeeper shall not access, distribute, or manipulate records except as authorized.
• The Bookkeeper will comply with industry-specific confidentiality regulations.

Conflict of Interest

• The Bookkeeper shall disclose any potential conflicts of interest.
• The Bookkeeper shall not maintain outside bookkeeping contracts for competing Hawaii businesses without written consent.

Honest and Accurate Record-Keeping

• The Bookkeeper is required to maintain honest, accurate, and complete financial records.
• The Bookkeeper understands that falsification of business records or tax evasion is a violation of Hawaii statutes.

IT and Cybersecurity

• The Bookkeeper will adhere to the Employer's IT and cybersecurity policies.
• The Bookkeeper shall not remove or disclose records, client data, or financial information without authorization.
• The Bookkeeper will report any loss, theft, or suspected fraud immediately.

Dispute Resolution

• Any disputes will be resolved through good faith negotiation.
• Option A: If negotiation fails, the parties agree to voluntary mediation.
• Option B: Any disputes will be resolved through binding arbitration under Hawaii law.
• Exclusive jurisdiction and venue for any legal action shall be in the courts of the State of Hawai‘i, and Hawaii law shall govern.

Termination

• The employment relationship may be terminated:
• Voluntarily by the Bookkeeper with [Number] weeks' written notice.
• For cause by the Employer.
• Without cause by the Employer, subject to Hawaii law.
• Due to layoff.
• Final pay and payment for accrued vacation will be provided as required by Hawaii law.
• The Bookkeeper will return all Employer materials upon termination.
• The Bookkeeper will ensure secure transfer or destruction of electronic bookkeeping data.

Non-Discrimination

• The Employer prohibits unlawful discrimination and harassment based on race, color, national origin, ancestry, sex, gender identity, sexual orientation, age, disability, marital status, arrest and court record, domestic or sexual violence victim status, or any other protected class under Hawaii law.
• The Employer is committed to a diverse and inclusive workplace.

Compliance with Hawaii Law

• The Bookkeeper will comply with all Hawaii Department of Labor & Industrial Relations standards.
• The Employer will maintain appropriate workplace safety policies, including ergonomics.
• Compliance with any special industry compliance for employers in fields such as tourism, nonprofit, construction, or healthcare will be required.

Amendment

This Agreement may be amended only by a written agreement signed by both parties.

Severability

If any provision of this Agreement is found to be invalid under Hawaii law, the remaining provisions shall remain in full force and effect.

Adjustments

Elements of this contract may be adjusted for business needs or legislative changes, with parties notified in writing.

Incorporation of Documents

All schedules and appendices, such as job description details, pay rate table, or benefits summary, are incorporated by reference and attached.

Union Obligations

• Option A: This contract is subject to collective bargaining agreements.
• Option B: This contract is not subject to collective bargaining agreements.

Opt-In/Opt-Out Options

The Bookkeeper may opt-in/opt-out of certain benefits or payroll deductions as offered by the Employer.

Non-Compete/Non-Solicitation

There is no Non-Compete or Non-Solicitation agreement beyond what is permitted by Hawaii law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Legal Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Bookkeeper Full Legal Name]

Contact Details:

Employer Phone: [Employer Phone Number]
Employer Email: [Employer Email Address]

Bookkeeper Phone: [Bookkeeper Phone Number]
Bookkeeper Email: [Bookkeeper Email Address]

Witness/Notary (if required):

____________________________
[Witness/Notary Name]

____________________________
[Date]