Hawaii office assistant employment contract template

Hawaii Office Assistant Employment Contract

This Hawaii Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between:

[Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address], hereinafter referred to as “Employer,”

and

[Employee Legal Name], residing at [Employee Address], hereinafter referred to as “Employee.”

WHEREAS, Employer desires to employ Employee as a full-time Office Assistant, and Employee desires to be employed by Employer in such capacity, upon the terms and conditions hereinafter set forth.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Employment

Option A: Employer hereby employs Employee as a full-time Office Assistant, and Employee hereby accepts such employment, subject to the terms and conditions of this Agreement.

Option B: This agreement confirms the employment of the Employee as a full-time Office Assistant, effective [Start Date].

2. Job Responsibilities

Employee shall perform the following duties, tasks, and responsibilities:

• Front desk management (greeting visitors, answering phones).
• Scheduling appointments and managing calendars.
• Preparing and filing documents.
• Handling correspondence (phone, email, and mail).
• Managing office supply inventory and ordering.
• Recordkeeping consistent with local and industry standards.
• Basic data entry.
• Supporting meetings and company events.
• Handling mail and packages.
• Managing visitors.
• Supporting HR or accounting processes as required.

Employee shall support a multi-cultural and diverse workplace, demonstrating respect and understanding for all individuals.

Employee shall perform other duties as reasonably assigned by Employer.

3. Employment Status and Work Schedule

Employee's employment status is full-time.

Employee's work schedule shall be:

• Starting Time: [Start Time]
• Ending Time: [End Time]
• Total Weekly Hours: [Number of Hours] (minimum 40 hours per week).

Meal and Rest Breaks:

• Employee shall be entitled to meal and rest breaks in compliance with Hawaii Wage and Hour Law. Specifically, [Number] minute(s) of paid rest break(s) and [Number] minute(s) of unpaid meal break(s).

Attendance and Punctuality: Employee is expected to be punctual and maintain satisfactory attendance.

4. Work Location

The principal work location shall be [Employer Address], located in [City], Hawaii.

Remote Work:

• Option A: Remote work is not permitted under this agreement.
• Option B: Temporary remote work may be permitted at Employer's discretion, subject to Employer’s policies and procedures and in accordance with Hawaii’s COVID-19 workplace guidelines.

5. Reporting

Employee shall report to [Supervisor Name], whose title is [Supervisor Title].

6. Compensation

Base Rate: Employee shall be paid at a rate of [Dollar Amount] per [Hour/Year], in compliance with Hawaii minimum wage law.

Overtime: Employee shall be compensated for overtime hours worked in excess of 40 hours per workweek at a rate of one and one-half (1.5) times their regular hourly rate, in accordance with HRS Chapter 387.

Payment Schedule: Employee shall be paid [Bi-weekly/Semi-monthly].

Method of Payment: Payment shall be made via [Direct Deposit/Check].

Merit Raises/Bonuses:

• Option A: Employee may be eligible for merit raises or bonuses based on performance and office productivity, at Employer's sole discretion.
• Option B: Employee is not eligible for merit raises or bonuses.

7. Benefits

Health Insurance: Employer shall provide health care insurance as mandated by the Hawaii Prepaid Health Care Act, with contributions as follows: [Employee Contribution Percentage]% Employee, [Employer Contribution Percentage]% Employer.

Vision/Dental:

• Option A: Employer provides vision and dental insurance.
• Option B: Employer does not provide vision and dental insurance.

Hawaii Temporary Disability Insurance (TDI): Employer shall provide TDI coverage as required by Hawaii law.

Workers’ Compensation: Employer shall provide workers' compensation coverage as required by Hawaii law.

Paid Vacation: Employee shall accrue [Number] days of paid vacation per year.

Paid Holidays: Employee shall be entitled to the following paid holidays: [List of Holidays, including local Hawaii holidays if applicable].

Paid Sick Leave: Employee shall accrue paid sick leave in accordance with Hawaii law.

Family Leave/Unpaid Leave: Employee shall be entitled to family leave or unpaid leave under Hawaii Family Leave Law.

Transportation Stipends/Parking:

• Option A: Employer provides a transportation stipend of [Dollar Amount] per month.
• Option B: Employer provides free parking at the workplace.
• Option C: Employer does not provide transportation stipends or parking.

Optional Benefits: Employer may offer additional benefits such as wellness programs or cultural activities.

8. Office Attire and Conduct

Office Attire: Employee shall adhere to a business casual dress code, which may include aloha attire as appropriate for the Hawaii workplace.

Behavioral Standards: Employee shall maintain professional conduct, respect diversity (ethnic, cultural), and adhere to Employer's anti-harassment and anti-discrimination policies. These policies comply with Hawaii state law protecting categories such as race, color, ancestry, age, marital status, sex, sexual orientation, gender identity, religion, disability, arrest and court record, or domestic or sexual violence victim status.

9. Confidentiality

Employee shall maintain the confidentiality of proprietary information, employee records, client records, and company records, in accordance with Hawaii’s privacy statutes and any sector-specific rules.

10. Intellectual Property

All intellectual property created by Employee as part of their work for Employer shall be the sole and exclusive property of Employer.

11. Use of Company Equipment

Employee's use of company equipment, email, internet, and phone systems shall be subject to Employer's policies, which restrict personal use.

12. Workplace Safety

Employee shall maintain a safe and respectful work environment in accordance with Hawaii Occupational Safety and Health (HIOSH) regulations.

13. Conflict of Interest

Employee shall disclose any potential conflicts of interest.

14. Termination

Employment-At-Will:

• Option A: Employee's employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice, subject to applicable Hawaii law.
• Option B: Employee's employment is not at-will. Termination will be based on established company policy.

Notice of Resignation/Termination:

• Employee shall provide [Number] weeks written notice of resignation.
• Employer shall provide written notice of termination as required by law.

Final Paycheck: Employee's final paycheck will be issued in accordance with Hawaii law, including prompt payment upon discharge.

Offboarding: Employee shall return all company property upon termination.

Grounds for Termination: This position can be terminated under the following grounds: voluntary resignation, just cause, reduction in force/layoff.

15. Dispute Resolution

Any disputes arising under this Agreement shall be resolved through:

• Internal Grievance Procedure (as outlined in Employer’s handbook, if any).
• Mediation.
• Arbitration or jurisdiction in Hawaii state court.

16. Union/Collective Bargaining

• Option A: This position is not covered by a union or collective bargaining agreement.
• Option B: This position is covered by the [Union Name] collective bargaining agreement.

17. Workplace Postings

Employer shall maintain required workplace postings and notifications, including Wage and Hour Law, Workers’ Compensation, and Prepaid Health Care notices.

18. Compliance with Laws

Employer and Employee shall comply with all applicable federal and Hawaii state labor laws, including EEO, ADA, and Hawaii’s fair employment regulations.

19. Incorporation of Policies

Employer's employee handbook and all other policies are incorporated by reference into this Agreement. Employee acknowledges receipt of the employee handbook.

20. Modification

This Agreement may be modified only by a written instrument signed by both parties.

21. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Hawaii. Venue for any disputes shall be in the appropriate court in the State of Hawaii.

22. Non-Transferability

This Agreement is non-transferable and non-assignable without the express written consent of both parties.

23. Eligibility to Work

Employee represents and warrants that they are eligible to lawfully work in the United States and will comply with I-9 requirements and any Hawaii-required ID verification steps.

24. Optional Elements

Employer may require Employee to participate in data security training, confidentiality training, or additional safety protocol acknowledgment.

25. Tailored Agreement

This Agreement is individually tailored to the Office Assistant role and the Hawaii workplace and is not to be construed as establishing rights or obligations for any other position.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________