Hawaii office manager employment contract template

Hawaii Office Manager Employment Contract

This Hawaii Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Full Legal Name], located at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

Position: Office Manager

• Option A: The Employee is hired as a full-time Office Manager.
• Option B: The Employee is hired as a part-time Office Manager. (Note: part-time employment may impact benefits eligibility in Hawaii)

Responsibilities:

The Employee will perform the following duties, including, but not limited to:

• Office administration
• Management of clerical and administrative staff
• Scheduling meetings and appointments
• Maintaining office supplies and inventory
• Coordinating facility maintenance and vendor services
• Acting as primary point of contact for internal and external communications
• Overseeing record keeping and file management
• Ensuring compliance with employer security, confidentiality, and privacy protocols
• Managing petty cash and budget tracking
• Preparing management reports
• Processing payroll and HR paperwork
• Facilitating new employee onboarding
• Enforcing office policies and procedures
• Leading or supporting company events
• Required to use [Business Management Software Name] business management software.
• Proficiency in Microsoft Office Suite or Google Workspace.
• Operation of standard office equipment.
• Regular leadership of office staff, conflict resolution, resource allocation, support for executives.
• Participation in safety and disaster preparedness.

The Employee reports to [Supervisor Name and Title]. The Employee will have direct reports: [List Direct Reports if any].

Location:

• Option A: The primary job location is the Employer’s office located at [Office Address in Hawaii]. In-person attendance is required.
• Option B: The primary job location is the Employer’s office located at [Office Address in Hawaii]. The Employee may be eligible for a flexible/hybrid work arrangement, subject to Employer’s policy.
• Option C: Remote. The Employee is required to coordinate with Pacific Time and local business hours.

The Employee is expected to comply with Hawaii-specific considerations such as hurricane and emergency protocols.

Employment Status and Work Hours:

• Option A: The Employee is a full-time employee. The standard workweek is 40 hours per week, Monday through Friday, [Start Time] to [End Time].
• Option B: The Employee is a full-time employee. The standard workweek is [Number of Hours] hours per week, [Days of the Week], [Start Time] to [End Time].
• Rest and meal periods will be provided in accordance with Hawaii labor law.
• Overtime eligibility will be determined in accordance with Hawaii Revised Statutes (HRS).

Compensation:

• Option A: The Employee’s annual salary is [Dollar Amount], payable [Bi-weekly/Semi-monthly].
• Option B: The Employee’s hourly rate is [Dollar Amount], payable [Bi-weekly/Semi-monthly].
• Wage payments will be made via [Direct Deposit/Check] as per HRS requirements.
• Overtime pay will be calculated at 1.5 times the regular rate for all hours worked over 40 in a workweek, consistent with HRS.
• Option A: The Employee is eligible for an annual performance review.
• Option B: The Employee will be reviewed every [Number] months.
• Option A: The Employee is eligible for a performance-based bonus, subject to [Bonus Policy Document or Description].
• Option B: The Employee is eligible for a performance-based increase, subject to [Increase Policy Document or Description].

Benefits:

The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer’s benefit plans:

• Medical insurance, as mandated by the Hawaii Prepaid Health Care Act. Eligibility waiting period: [Number] days. Employee cost sharing: [Percentage or Dollar Amount].
• Dental insurance.
• Vision insurance.
• Short-term disability insurance.
• TDI (Temporary Disability Insurance).
• Group life insurance.
• Option A: 401(k) plan.
• Option B: Pension plan.
• Paid time off, including Hawaii state holidays.
• Vacation leave: [Number] days per year.
• Sick leave: [Number] days per year.
• Family/medical leave per Hawaii Family Leave Law (HFLL).
• Leave for jury duty.
• Bereavement leave.
• Leave for community activities.
• Option A: Tuition reimbursement: [Dollar Amount or Policy Description].
• Option B: Transportation or parking subsidies: [Policy Description].
• Option C: Wellness and health program participation.
• Union membership: [Yes/No. If Yes, specify union and dues provisions].

Equal Opportunity and Anti-Discrimination:

The Employer is an equal opportunity employer and complies with all applicable federal and Hawaii state laws prohibiting discrimination, including HRS Chapter 378. The Employer prohibits discrimination based on sexual orientation, gender, race, age, national origin, religion, marital status, disability, gender identity/expression, military/veteran status, arrest/conviction records, or any other category protected under law. The Employer maintains a strict policy against workplace harassment.

Drug-Free Workplace and Background Checks:

• Option A: The Employer maintains a drug-free workplace. The Employee may be required to undergo drug testing.
• Option B: A background check and/or TB clearance is required for this position per Hawaii regulations.

Performance and Conduct:

• Performance reviews will be conducted based on the following criteria: [List Performance Review Criteria].
• The Employee is expected to maintain professional communication and conduct at all times.
• The Employee must avoid conflicts of interest, including restrictions on outside employment, gifts, or vendor relationships.

Occupational Health and Safety:

The Employee must comply with all Hawaii occupational health and safety requirements, including evacuation and disaster preparedness procedures. The Employee must report any workplace accidents in accordance with state Workers’ Compensation law.

Confidentiality and Non-Disclosure:

The Employee acknowledges that they will have access to sensitive HR, payroll, and business data. The Employee agrees to maintain the confidentiality of such information and comply with the Hawaii Uniform Trade Secrets Act.

Intellectual Property:

The Employee agrees that all rights to any creations, templates, or proprietary procedures developed during the course of employment are assigned to the Employer.

At-Will Employment:

The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable legal requirements. This Agreement does not guarantee continuing employment.

• Option A: There will be a probationary period of 90 days.
• Option B: There is no probationary period.

• In the event of voluntary resignation, the Employee shall provide [Number] weeks’ notice.
• In the event of termination by the Employer, the Employer will comply with all applicable Hawaii laws regarding termination and final wage payment.
• The Employer will pay out accrued vacation in accordance with its written policy, if any, as required by Hawaii law.

Return of Property:

Upon termination of employment, the Employee must return all keys, security cards, records, and office equipment to the Employer.

Non-Solicitation and Non-Disparagement:

The Employee agrees not to solicit the Employer’s employees or clients for a period of [Number] months following termination of employment. The Employee agrees not to disparage the Employer or its employees. (Note: Non-competes are generally unenforceable in Hawaii)

Complaint, Grievance, and Whistleblower Protections:

The Employer complies with all applicable Hawaii statutes regarding complaint, grievance, and whistleblower protections.

Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved through mediation or arbitration in Hawaii. This Agreement shall be governed by and construed in accordance with the laws of the State of Hawaii.

Compliance with Laws:

The Employer acknowledges compliance with all applicable local commercial regulations, including zoning, business licenses, and Department of Taxation requirements.

Acknowledgement of Policies:

The Employee acknowledges receipt of the Employer’s Policy Handbook and training on workplace safety, sexual harassment prevention, and diversity/inclusion practices tailored for Hawaii’s multicultural environment.

Remote Work (If Applicable):

If remote work is required, the following conditions apply:

• Employer-provided equipment: [List Equipment].
• Technology support: [Description of Support].
• Cybersecurity/data protection requirements: [Detailed requirements].

Workplace Posters:

The Employee acknowledges that the required labor law posters are displayed in the workplace.

Industry-Specific Obligations (If Applicable):

• Option A: For Healthcare offices, the pertinent privacy/confidentiality policies apply.
• Option B: For Legal offices, professional licensure requirements apply.
• Option C: For Hospitality offices, customer safety policies apply.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Signature]

Name: [Employer Printed Name]

Title: [Employer Title]

[Employee Full Legal Name]

By: [Employee Signature]

Name: [Employee Printed Name]