Hawaii HR assistant employment contract template

Hawaii HR Assistant Employment Contract

This Hawaii HR Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between:

• [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address, including city, state, and zip code] ("Employer"), and
• [Employee Legal Name], residing at [Employee Address, including city, state, and zip code] ("Employee").

Position and Duties

• The Employer hires the Employee as a full-time HR Assistant.
• The Employee's duties shall include, but are not limited to:
  • Recruitment coordination (posting jobs, scheduling interviews).
  • Onboarding and offboarding processing.
  • HR document management in compliance with Hawaii wage and hour recordkeeping regulations (HRS §387-6).
  • Benefits administration, including Hawaii Temporary Disability Insurance (TDI) management.
  • Accurate tracking and reporting of employee hours in compliance with Hawaii Wage and Hour Law (HRS Chapter 387).
  • Support for payroll preparation.
  • Maintaining employee data privacy in line with Hawaii's Confidentiality of Personal Information statute (HRS §487N).
  • Compliance monitoring for federal and Hawaii-specific EEO, anti-discrimination, and harassment prevention laws.
  • Responding to DOL or Hawaii Department of Labor audits.
• Option A: The Employee may be assigned other duties as needed.
• Option B: The Employee’s duties may be modified by the Employer with reasonable notice.

Reporting Structure

• The Employee will report to [Supervisor's Name and Title].
• Option A: The Employee will also collaborate with other members of the HR team.
• Option B: The Employee will receive direction from [Other Role/Department] on specific projects.

Worksite

• The Employee's primary worksite is located at [Worksite Address, including city, state, and zip code] in Hawaii.
• Option A: Hybrid Work Arrangement: The Employee may work remotely up to [Number] days per week, subject to Employer approval and adherence to data privacy and security policies.
• Option B: Remote Work: The Employee’s primary worksite is the Employee's home office, subject to Employer approval and adherence to data privacy and security policies.

Employment Classification and Schedule

• The Employee is classified as a full-time employee (35+ hours per week).
• The Employee's regular work schedule is [Days of the week], [Start Time] to [End Time].
• Overtime: The Employee is [Exempt/Non-Exempt] from overtime. If non-exempt, the Employee will be paid one and one-half (1.5) times their regular hourly rate for all hours worked over 40 in a workweek, in accordance with Hawaii law (HRS §387-3).
• Hawaii requires rest and meal breaks. The Employer will comply with all Hawaii rules regarding employee breaks.

Compensation

• The Employee's base compensation is [Dollar Amount] per [Hour/Year].
• Pay Frequency: The Employee will be paid [Frequency: e.g., Bi-weekly, Semi-monthly], consistent with Hawaii law (HRS §388-2).
• Overtime Rate: The overtime rate is [Dollar Amount] per hour.
• Time Tracking: The Employee is responsible for accurately tracking their time using [Time Tracking System].
• Option A: Merit Increases: The Employee is eligible for merit increases based on performance, as determined by the Employer.
• Option B: Bonus Program: The Employee is eligible to participate in the company's bonus program, subject to the terms and conditions of the program.

Employee Benefits

• The Employee is eligible for statutory Hawaii employee benefits, including mandatory health care coverage under the Hawaii Prepaid Health Care Act (HRS Chapter 393), TDI, and workers’ compensation.
• The Employer offers the following additional benefits:
  • Dental insurance
  • Vision insurance
  • Paid vacation leave: [Number] days per year.
  • Paid sick leave: In accordance with Employer policy. (Note: Hawaii does not have statutory paid sick leave)
  • Bereavement leave: In accordance with Employer policy.
  • Recognized Hawaii holidays: [List of Holidays].
  • Option A: Commuter or parking benefits.
  • Option B: Wellness programs.
  • Option C: HR-specific training.
  • Option D: Local HR association membership dues.

Confidentiality

• The Employee agrees to maintain the confidentiality of all confidential information acquired during employment, including but not limited to employee data, payroll information, and company strategies.
• This obligation extends both during and after employment.

Harassment and Discrimination

• The Employer prohibits harassment and discrimination based on race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, ancestry, age, disability, marital status, arrest and court record, credit history, domestic or sexual violence victim status, or any other characteristic protected by law.
• The Employer has a complaint process for reporting harassment and discrimination, which the Employee agrees to follow.

Professional Conduct

• The Employee agrees to conduct themselves in a professional manner, maintaining neutrality, discretion, and impartiality in handling staff issues.
• The Employee agrees to adhere to ethical guidelines set by relevant HR professional bodies.

Onboarding and Compliance

• The Employee will administer employee onboarding, background checks, I-9 verification, and employment eligibility reviews for Hawaii-based hires.
• The Employee will ensure compliance with all applicable laws and regulations related to employment.

Use of Employee Information

• The Employee is restricted from using non-public employee information for any purpose other than legitimate business needs.
• Unauthorized sharing of employee information will result in disciplinary action, up to and including termination.
• Upon termination, the Employee will return or destroy all sensitive documents containing employee information.

Access to Personnel Files

• Option A: The Employee is authorized to access personnel files for administrative purposes.
  • The Employee's access is limited to [Specific Files/Data].
• Option B: The Employee is authorized to approve personnel actions such as [Specific Actions, e.g., Leave Requests].

Multicultural Workforce

• The Employer values its multicultural workforce and is committed to providing a culturally sensitive and inclusive environment.
• The Employee will participate in training and initiatives related to cultural sensitivity and inclusion.

At-Will Employment

• The employment relationship is at-will, meaning that either the Employer or the Employee may terminate the employment at any time, with or without cause or notice, subject to applicable law.
• Option: If not at-will, specify the fixed term of employment: This is a fixed-term agreement for [Number] months, commencing on [Start Date] and ending on [End Date].

Termination

• Upon termination, the Employee will receive their final paycheck in compliance with Hawaii final paycheck law (HRS §388-3).
• The Employee will return all employer property, including computers, mobile phones, and documents.
• The Employee's confidentiality obligations will continue after termination.

Grievance Resolution

• Any disputes arising out of this Agreement will be resolved through internal procedures, followed by mediation, before resorting to litigation.
• Venue for any legal action will be in the State of Hawaii.
• This Agreement will be governed by the laws of the State of Hawaii.

OSHA Compliance

• The Employer complies with all applicable OSHA requirements for office safety.
• Option: The Employer offers mental health support to employees.

Labor Notices

• The Employer posts and informs employees about required Hawaii labor notices, including Wage and Hour summaries, anti-discrimination policies, and workers’ compensation information.
• Acknowledgment: Employee acknowledges receipt of the Employee Handbook or other relevant HR policies.

Non-Compete/Non-Solicitation

• Option A: Non-Compete: The Employee agrees not to compete with the Employer for a period of [Number] months following termination of employment within [Geographic Area].
• Option B: Non-Solicitation: The Employee agrees not to solicit the Employer's employees or customers for a period of [Number] months following termination of employment.
• Option C: Waiver: The Employer acknowledges and agrees that under Hawaii law, restrictive covenants may not be enforceable. This section is included for informational purposes only and does not constitute a waiver of any rights under applicable law.

Review and Amendment

• This Agreement may be reviewed and amended as Hawaii labor laws or the Employer's practices evolve.
• Any amendments must be in writing and signed by both parties.

Electronic Communications

• The Employee consents to receive electronic communications from the Employer.
• Scanned or electronic signatures on this Agreement are binding, per Hawaii’s Uniform Electronic Transactions Act (HRS Chapter 489E).

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name and Title]

____________________________
[Employee Legal Name]