Colorado HR assistant employment contract template

Colorado HR Assistant Employment Contract

This Colorado HR Assistant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Company Legal Name], a [State] corporation with its principal place of business at [Company Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Position and Responsibilities

• The Employer hires the Employee as a full-time, [Non-Exempt/Exempt] HR Assistant.
  • Option A: Non-Exempt (overtime eligible)
  • Option B: Exempt (not eligible for overtime - must meet legal requirements)
• The Employee will report to [HR Manager Name/HR Director Name/Senior Management Title].
• The Employee's responsibilities include, but are not limited to:
  • Assisting with recruitment, interviewing, and onboarding processes, including processing I-9 and E-Verify verifications and Affirmation of Legal Work Status.
  • Preparing new hire paperwork and maintaining accurate employee personnel records in compliance with Colorado records retention laws (wage and hour/material safety data/shipping records/hazard communication).
  • Administering and tracking paid sick leave under the Colorado Healthy Families and Workplaces Act (HFWA) and paid family and medical leave under the Colorado Family and Medical Leave Insurance Program (FAMLI).
  • Coordinating employee benefits enrollments.
  • Supporting accurate timekeeping and payroll record management to ensure compliance with Colorado’s unique minimum wage and overtime regulations.
  • Assisting with employee relations matters consistent with Colorado anti-discrimination policies.
  • Updating policy manuals and employee handbooks to reflect changes in Colorado law.
  • Responding to Colorado-specific labor audits or workplace investigations.
  • Preparing HR reports as required under Colorado law.
  • Ensuring workplace postings and employee notices comply with Colorado mandates.
  • Other duties as assigned.

2. Work Location

• The primary work location is [Company Address/Specific Location in Colorado].
  • Option A: This position is eligible for a hybrid work arrangement, subject to Employer policy.
  • Option B: This position is eligible for remote work, subject to Employer policy.
• If remote, the Employer will provide the following tools: [List of Tools, e.g., Laptop, Phone]. The Employee must comply with all applicable Colorado laws, including state tax withholding, city/local wage ordinances, and data privacy requirements, including the Colorado Privacy Act.

3. Employment Status and Work Schedule

• The Employee is hired as a full-time employee. A full-time workweek consists of at least [Number] hours per week.
• The standard work schedule is [Days of the Week], from [Start Time] to [End Time].
• The Employee is entitled to meal and rest breaks in compliance with the Colorado Wage Order.
• Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular rate of pay for all hours worked over 40 in a workweek or over state-mandated daily thresholds, as required by Colorado law. Overtime must be pre-approved by [Supervisor Title].
• The Employee must accurately record all time worked using the Employer’s designated timekeeping system.

4. Compensation

• The Employee will be paid at a rate of [Dollar Amount] per [Hour/Year].
  • Option A: Hourly wage of [Dollar Amount].
  • Option B: Annual salary of [Dollar Amount].
• The Employee will be paid [Frequency - e.g., bi-weekly, semi-monthly], according to the Employer's standard payroll schedule.
• Payment will be made via [Method of Payment - e.g., direct deposit].
• Overtime will be calculated in accordance with Colorado law, using the Employee’s regular rate of pay, including any applicable bonuses and commissions. Colorado’s minimum wage will be honored and is subject to adjustment by the Colorado Department of Labor and Employment.
• Bonuses, if any, will be governed by the Employer’s bonus plan, which is subject to change at the Employer's discretion.

5. Employee Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable plans:
  • Paid sick leave under the Colorado Healthy Families and Workplaces Act (HFWA). Accrual and usage will be in accordance with the Act.
  • Paid family and medical leave under the FAMLI program.
  • Workers’ compensation insurance through [Pinnacol Assurance/Name of Insurance Provider].
  • [Short-term disability insurance (if offered)].
  • [Dental, vision, and health insurance (if offered)].
  • [401(k) plan/Colorado Secure Savings Program (if applicable)].
  • [Paid holidays (list specific holidays or reference company policy)].
  • Vacation and personal time off in accordance with the Employer's policy, which will be paid out upon separation as required by Colorado law.
  • [Education and professional development opportunities (if offered)].
  • [Local commuter or wellness programs (if offered)].

6. Confidentiality and Data Security

• The Employee will have access to sensitive company and employee data and must comply with all applicable laws and regulations, including HIPAA, the Colorado Privacy Act, and other privacy laws.
• The Employee must maintain the confidentiality of all personnel records and company proprietary information.
• The Employee must follow all data retention and destruction protocols required by Colorado law and Employer policy.

7. Conflict of Interest and Ethical Conduct

• The Employee must avoid any conflict of interest with the Employer.
• The Employee must adhere to the Employer’s ethical standards and conduct policies.
• The Employee must handle all employment decisions impartially, in compliance with the Colorado Equal Pay for Equal Work Act (EPEW) and Colorado anti-discrimination laws.

8. Hiring, Termination, and Discipline

• The Employee’s participation in hiring, termination, and disciplinary processes must comply with all applicable Colorado laws, including “ban-the-box” requirements, EEO compliance, and fair chance hiring laws.

9. Intellectual Property

• All written communications, personnel document drafts, HR tools, or internal training materials produced by the Employee during the course of employment are the property of the Employer.

10. Non-Solicitation and Confidentiality

• The Employee agrees not to solicit the Employer’s employees or customers for [Number] months following termination of employment. This clause is enforceable only to the extent permitted by Colorado law. Non-compete agreements are restricted in Colorado and may not be enforceable for this position if the employee does not meet the requirements under C.R.S. § 8-2-113.
• The Employee will maintain the confidentiality of the Employer’s confidential information indefinitely.

11. At-Will Employment and Termination

• The Employee’s employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause, and with or without notice, subject to Colorado law.
• Upon termination, the Employee will be paid all earned compensation and accrued, unused PTO in accordance with the Colorado Wage Act deadlines.
• The Employee must return all Employer property and confidential information upon termination.

12. Grievance and Dispute Resolution

• The Employer encourages the Employee to first attempt to resolve any grievances or disputes internally with HR or management.
• If internal resolution is not possible, the parties may agree to mediation or arbitration in accordance with Colorado law.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado. The state courts of Colorado shall have jurisdiction over any disputes arising under this Agreement.

13. Compliance with Laws

• The Employee must comply with all applicable federal, state, and local laws and regulations, including but not limited to:
  • Colorado Anti-Discrimination Act (CADA).
  • Colorado Healthy Families and Workplaces Act (HFWA).
  • Colorado Family and Medical Leave Insurance (FAMLI) Act.
  • The Employee is expected to adhere to the Employer's workplace harassment and discrimination prevention policies, referencing all protected categories under the Colorado Anti-Discrimination Act (CADA)—race, color, disability, marital status, religion, sexual orientation, gender identity, national origin, age, and pregnancy and reporting any incidents of discrimination or harassment immediately.

14. Employee Rights

• The Employee has the right to organize or discuss wages, as protected by Colorado law.
• The Employee has the right to review and copy their personnel files in accordance with Colorado law.

15. Workplace Safety

• The Employer will provide a safe and healthy work environment. The Employee must comply with all applicable occupational health and workplace safety laws and regulations, including Colorado’s requirements for posting workplace safety data, reporting workplace injuries, and compliance with state smoke-free/clean air and drug-free workplace policies.

16. Notices and Reporting

• The Employee must comply with all mandatory reporting requirements and data breach notification obligations under Colorado law.
• The Employee has the right to access their pay statements and personnel records in accordance with Colorado statutes.

17. Ongoing Training

• The Employee will participate in ongoing training on HR best practices informed by Colorado employment law and annual legal updates.

18. Integration, Severability, Waiver, and Amendment

• This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
• No waiver of any provision of this Agreement shall be effective unless in writing and signed by the waiving party.
• This Agreement may be amended only by a written instrument signed by both parties.

19. Acknowledgement

• The Employee acknowledges that they have read and understand this Agreement, including their Colorado-specific legal obligations and HR role duties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Full Legal Name]