Colorado bookkeeper employment contract template

Colorado Full-Time Bookkeeper Employment Agreement

This Colorado Full-Time Bookkeeper Employment Agreement is made and effective as of [Date] by and between [Employer Legal Name], with a principal place of business at [Employer Address], hereinafter referred to as "Employer," and [Employee Legal Name], residing at [Employee Address], hereinafter referred to as "Employee."

1. Position:

The Employer hires the Employee as a Full-Time Bookkeeper.

The Employee accepts such employment and agrees to perform faithfully and diligently the duties described below and any other duties as assigned by the Employer.

2. Duties and Responsibilities:

The Employee's duties and responsibilities include, but are not limited to:

Daily bookkeeping tasks and data entry.

General ledger management and maintenance.

Reconciliation of bank and credit card accounts.

Accounts payable and receivable processing.

Payroll entry and processing.

Preparation of monthly, quarterly, and annual financial reports.

Assistance with budgeting and forecasting.

Filing and documentation retention per Colorado regulations.

Accurate handling of Colorado sales and use tax filings.

Maintenance of local and state business licenses.

Compliance with Colorado state wage, tip, and hour requirements.

Understanding of Colorado anti-fraud provisions applicable to recordkeeping and financial reporting.

Accounting Software & Tools:

The employee will use the following accounting software and tools:

Option A: QuickBooks Online/Desktop [Specify Version]

Option B: Xero

Option C: Sage [Specify Version]

Option D: Other [Specify Other]

The Employee is expected to maintain digital records securely.

Reporting Relationships:

The Employee will report to [Name of Supervisor], who is a [Title of Supervisor, e.g., Controller or CPA] based in Colorado.

The Employee must immediately escalate any suspicious transactions or compliance issues according to the employer's internal reporting procedures and applicable Colorado whistleblower protections.

3. Work Location:

The primary work location is: [Address of Primary Work Location in Colorado].

Remote Work:

Option A: This position is fully on-site.

Option B: This position is eligible for remote work subject to company policy.

The Employee will have secure remote access to company systems.

The Employee will adhere to all cybersecurity safeguards.

The Employee will comply with Colorado privacy and data retention laws for financial information.

Option C: Hybrid arrangement: [Specify Details of Hybrid Arrangement]

4. Hours of Work:

The Employee's regular full-time hours are [Number] hours per week, typically from [Start Time] to [End Time], [Days of the Week].

Meal and Rest Breaks: The Employee is entitled to meal and rest breaks as required by Colorado labor law (Colorado Overtime and Minimum Pay Standards Order [COMPS Order]).

On-Call/After-Hours:

Option A: No on-call or after-hours work is required.

Option B: On-call or after-hours work may be required as needed, subject to overtime compensation as required by Colorado law.

Overtime will be calculated and paid in accordance with Colorado's overtime thresholds.

All overtime must be pre-approved by [Name and Title of Approving Manager].

5. Compensation:

The Employee will be compensated at a rate of:

Option A: [Dollar Amount] per hour.

Option B: [Dollar Amount] per year, payable [Pay Frequency, e.g., bi-weekly].

Method of Payment: [Specify Method of Payment, e.g., Direct Deposit].

Overtime Pay: Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek, or as otherwise required by Colorado law. Double time will be paid as mandated by current Colorado labor law.

Performance Incentives/Bonuses:

Option A: The Employee is not eligible for performance incentives or bonuses.

Option B: The Employee is eligible for a performance-based bonus, subject to the terms and conditions of the Employer's bonus plan. [Describe Bonus Plan Briefly or Reference a Separate Document]

Annual Raises:

Option A: Annual raises are not guaranteed.

Option B: Performance and compensation will be reviewed annually. Any increase in compensation will be at the discretion of the Employer.

6. Benefits:

The Employee is eligible for the following benefits:

Health insurance: [Specify Coverage Details or Options]

Dental insurance: [Specify Coverage Details or Options]

Vision insurance: [Specify Coverage Details or Options]

Colorado-mandated sick leave (per Healthy Families and Workplaces Act)

Paid vacation: [Number] days per year.

Colorado state and federal holidays: [List Holidays]

Short-term disability insurance: [Specify Coverage Details or Options]

Life insurance: [Specify Coverage Details or Options]

Paid jury duty: As required by Colorado law.

Retirement plan:

Option A: 401(k) with [Employer Contribution Percentage or Details].

Option B: Other [Specify Other Retirement Plan].

Professional Bookkeeping Association Membership Fees:

Option A: Employer will pay membership fees for [Specify Association].

Option B: Not applicable.

Paid continuing education/training for Colorado regulatory updates: [Specify Amount or Frequency].

Remote work allowance: [Specify Amount or Details].

Commuting or parking stipend: [Specify Amount or Details].

7. Expense Reimbursement:

The Employee will be reimbursed for reasonable and necessary job-related expenses, including supplies and business mileage, in accordance with the Employer's expense reimbursement policy and Colorado expense reimbursement statute. All expenses must be pre-approved by [Name and Title of Approving Manager].

8. Ownership of Work Product and Intellectual Property:

All financial records, work product, and intellectual property generated by the Employee in the course of their bookkeeping duties are the sole property of the Employer. The Employee is prohibited from unauthorized use or disclosure of sensitive business information.

9. Confidentiality:

The Employee acknowledges that they will have access to confidential information, including client lists, business ledgers, payroll data, and other non-public financial or tax information. The Employee agrees to hold such information in strict confidence, both during and after their employment with the Employer, in compliance with Colorado and federal privacy laws (e.g., CCPA applicability for certain businesses).

10. Conflict of Interest:

The Employee agrees to avoid any conflicts of interest and will not engage in secondary employment or outside bookkeeping without the express written consent of the Employer.

11. Non-Solicitation/Non-Competition:

Non-Solicitation: The Employee agrees not to solicit the Employer's clients during or after employment for a period of [Number] years.

Non-Competition:

Option A: The Employee agrees to not compete with the Employer within [Specify Geographic Area] for a period of [Number] years after termination of employment, if permissible under Colorado law (Colorado House Bill 22-1317). [Include specifics tailored to comply with Colorado's non-compete limitations, including salary thresholds, training investment, and necessity to protect trade secrets.]

Option B: No non-compete agreement.

12. At-Will Employment:

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to Colorado law.

Voluntary Resignation: The Employee must provide [Number] weeks' written notice of resignation.

Termination: Upon termination, the Employer will comply with Colorado's final pay and wage statement rules.

PTO Payout: Accrued and unused PTO will be paid out according to Colorado law and Company policy.

Severance:

Option A: No severance will be provided.

Option B: Severance will be provided as outlined in a separate agreement.

Return of Property: Upon termination, the Employee must immediately return all Employer property, including financial records, equipment, and secure tokens.

13. Equal Opportunity Employer:

The Employer is an equal opportunity employer and complies with all Colorado and federal anti-discrimination and workplace harassment laws. The Employer does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected category under applicable law.

14. Error Reporting and Compliance:

The Employee is expected to report any bookkeeping errors immediately. Corrective action will be taken as necessary.

The Employee will participate in annual reviews of compliance with IRS and Colorado Department of Revenue regulations.

15. Audit and Tax Filing Participation:

The Employee will participate in the Employer's audit responses, tax filings, or record retention programs as dictated by Colorado statute or industry best practice.

16. Safety and Workers' Compensation:

The Employer provides mandatory safety, occupational health, and workers' compensation coverage as per Colorado law.

17. Dispute Resolution:

Any disputes arising out of or relating to this Agreement will be resolved through good-faith discussion. If a resolution cannot be reached, the parties agree to participate in in-state mediation or arbitration.

This Agreement will be governed by and construed in accordance with the laws of the State of Colorado. The exclusive jurisdiction for any legal action related to this Agreement shall be in the state or federal courts located in Colorado.

18. Colorado Open Records Act (CORA) / Financial Reporting Compliance:

Option A: If the Employer is a public agency, the Employee acknowledges that their work may be subject to the Colorado Open Records Act (CORA).

Option B: If the Employer is in a regulated sector (e.g., cannabis, nonprofit, banking, construction), the Employee agrees to comply with all applicable financial reporting requirements.

19. Entire Agreement:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]
[Employer Representative Title]
[Employer Legal Name]

____________________________
[Employee Legal Name]