Colorado executive assistant employment contract template

Colorado Executive Assistant Employment Contract

This Colorado Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between [Employer Legal Name], located at [Employer Address] (“Employer”), and [Executive Assistant Name], residing at [Executive Assistant Address] (“Employee”).

1. Position

Executive Assistant. Employee is hired as a full-time Executive Assistant.

Option A: Reports to [Executive Name/Title].

Option B: Reports to the following Executives/Teams: [List of Executives/Teams], with priority managed as follows: [Process for Managing Conflicting Priorities].

2. Duties and Responsibilities

The Employee's essential duties include, but are not limited to:

• Managing executive calendars and scheduling meetings and travel.
• Providing high-level administrative support.
• Handling confidential correspondence.
• Preparing reports and presentations.
• Coordinating internal and client communications.
• Managing expense reports and meeting minutes.
• Assisting in project coordination.
• Other duties as assigned commensurate with the role of Executive Assistant.

Specific Expectations:

• Discretion and professionalism.
• High-level multitasking.
• Technology proficiency in [List Specific Software/Tools].
• Option A: Board liaison duties.
• Option B: Event planning.

3. Work Location

The primary work location is the Employer’s office(s) located in Colorado.

Option A: Remote/hybrid work is permitted according to Employer’s policy [Reference to Remote/Hybrid Work Policy].

• Employee is responsible for [Specify if Employee or Employer is Responsible for Remote Technology Setup/Expenses].
• Secure internet connection is required.

4. Employment Status and Work Hours

Full-time employment.

Standard work hours: [Number] hours per week.

Option A: Daily schedule: [Specify Daily Schedule].

Option B: Flexible hour policies apply: [Describe Flexible Hour Policies].

Overtime Compensation: Overtime will be compensated as mandated by the Colorado Overtime and Minimum Pay Standards (COMPS Order #38 or current).

• Overtime wage calculation method: [Describe Wage Calculation Method].
• Overtime approval process: [Describe Approval Process].
• Paid rest and meal breaks will be provided as required by law.
• Accurate timekeeping is required.

5. Compensation and Benefits

Base compensation: [Amount] per [Year/Hour].

Pay frequency: [Biweekly/Monthly].

Method of payment: [Direct Deposit/Check].

Option A: Eligibility for discretionary bonus.

Option B: Eligibility for performance-based bonus.

Option C: Eligibility for annual merit increases.

Mileage/parking reimbursement policy: [Describe Policy] (Note: Ensure compliance with Colorado tax treatment).

Pay Range Disclosure: The pay range for this position is [Pay Range]. (Colorado Equal Pay for Equal Work Act compliance)

Promotional Pathway Notification: [Describe Potential Promotional Pathways] (Colorado Equal Pay for Equal Work Act compliance).

6. Benefits

Health insurance: [Describe Coverage].

Dental insurance: [Describe Coverage].

Vision insurance: [Describe Coverage].

Employer-paid disability insurance: [Describe Coverage].

Company retirement plan: [Describe Plan Details, including Match].

Paid time off (PTO): [Describe Accrual Rates] (Comply with Colorado Healthy Families and Workplaces Act).

Holiday schedule: [List Holidays] (Include both federal and unique Colorado holidays).

Paid family/medical leave: In line with state requirements.

Option A: Public transit stipend: [Amount].

Option B: Wellness stipend: [Amount].

Option C: Tuition/professional development reimbursement: [Describe Policy].

Option D: Other perks: [Describe Other Perks].

7. Company Equipment

Inventory of company equipment: [List Equipment].

Employee is responsible for loss or damage due to negligence.

Security practices must be followed in compliance with company policy and Colorado data privacy law.

8. Data Protection and Confidentiality

Employee will handle financial, executive, and personnel documents with utmost confidentiality.

This includes electronic communication, information on clients or board members, and potential insider information.

Adherence to Colorado privacy statutes (Colo. Rev. Stat. § 6-1-713 et seq. as applicable) is required.

9. Intellectual Property

All intellectual property created in the assistant role (meeting minutes, presentations, etc.) is company property.

[Tailored Carve-Out per Colorado Law if applicable, distinguishing assignable and non-assignable IP].

Unauthorized retention or sharing of sensitive company/executive data is prohibited during and after employment.

10. Ethical and Behavioral Standards

Mandatory compliance with internal policies on harassment, anti-discrimination, equal opportunity, diversity, and inclusion.

• Colorado-protected classes include sexual orientation, gender identity, creed, marital status, and lawful off-duty conduct.

Reporting channels for workplace issues: [Describe Reporting Channels].

11. Conflicts of Interest

Employee must disclose any potential conflicts of interest.

Outside employment restrictions: [Describe Restrictions].

Restrictions around gifts or benefits received in the executive assistant capacity: [Describe Restrictions].

12. Non-Competition/Non-Solicitation

This section is narrowly tailored to comply with Colo. Rev. Stat § 8-2-113.

Option A: Confidentiality provision: [Describe Provision].

Option B: Client Non-Solicitation provision: [Describe Provision].

13. At-Will Employment and Termination

Employment is at-will, meaning either party may terminate the employment relationship at any time, with or without cause or notice (subject to the following).

Termination Policy: [Describe Termination Policy, including Notice Requirements].

Documentation: [Specify Required Documentation].

Separation pay: [Describe Separation Pay Policy, if any].

Payment of all wages including accrued PTO will be made at the time of separation as per Colo. Rev. Stat. § 8-4-109.

14. Return of Company Property

Upon termination, Employee must return all company property.

Employee access to confidential information will be discontinued.

Employee must transfer work in progress as directed.

15. Employment Rights Notice

Employee acknowledges receipt of written notice of employment rights regarding wage and labor laws per the Colorado Wage Theft Transparency Act.

Employer will post all required state-mandated posters and notices.

16. Workplace Health and Safety

Compliance with Colorado workers’ compensation requirements.

Reporting work-related injuries: [Describe Reporting Procedures].

17. Dispute Resolution

Dispute resolution steps: [Informal Resolution, Mediation, Arbitration/Court].

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado.

Venue: Any legal action relating to this Agreement shall be brought in the state or federal courts located in [County Name], Colorado.

18. Background Checks

Employee acknowledges that employment is contingent upon successful completion of background and reference checks in compliance with Colorado’s ban-the-box/statutory requirements.

19. Business Expenses

Reimbursement of necessary business expenses will be in compliance with state law. [Describe Reimbursement Procedures].

20. Work Authorization

Employee warrants that they are authorized to work in the United States and will comply with Colorado E-Verify or related employment eligibility requirements.

21. Training and Continuing Education

Employee is expected to receive the following training: [List Training].

Option A: Employer will provide continuing education opportunities related to: [List Areas].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Name]

Title: [Title]

[Executive Assistant Name]

Signature: ____________________________