Colorado office assistant employment contract template

Colorado Office Assistant Employment Contract

This Full-Time Office Assistant Employment Agreement (the “Agreement”) is made and entered into as of [Date], by and between [Employer Name], located at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Position:

• The Employer hereby employs the Employee as a full-time Office Assistant.
• Option A: The Employee accepts such employment and agrees to perform the duties and responsibilities outlined below.
• Option B: The Employee’s duties may be modified from time to time at the Employer’s discretion, consistent with the needs of the business.

2. Duties and Responsibilities:

• The Employee shall perform the following duties:
  • Answering phones and directing calls.
  • Greeting and assisting visitors.
  • Managing incoming and outgoing correspondence and mail.
  • Maintaining physical and digital filing systems.
  • Scheduling appointments and meetings.
  • Ordering and maintaining office supplies.
  • Supporting accounting and HR processes (e.g., timekeeping, expense tracking).
  • Data entry and record keeping.
  • Preparing documents and reports.
  • Coordinating office maintenance and vendor services.
  • Supporting interdepartmental communications.
  • Option A: Other duties as assigned.
  • Option B: No other duties beyond those listed.

3. Skills and Knowledge:

• The Employee is required to be proficient in:
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Google Workspace (Gmail, Docs, Sheets, Slides).
  • Operating standard office equipment (copiers, printers, postage meters).
  • Maintaining professional telephone and email etiquette.

4. Reporting Structure:

• The Employee shall report directly to [Supervisor Title/Name].
• The Employee will interact with the [List Departments, e.g., Accounting, HR, Sales] departments.
• The Employee is required to submit [Frequency, e.g., weekly, bi-weekly] progress reports to [Supervisor Title/Name] in [Format, e.g., written, verbal] format.

5. Work Location:

• The Employee’s primary work location is [Office Address in Colorado].
• Option A: This is an on-site position with no remote work permitted.
• Option B: This position may allow for partial remote work, subject to the Employer’s remote work policy. Any remote work is subject to Employer data security and privacy requirements. If remote work is approved, employee is responsible for any expenses incurred unless explicitly covered by company policy.

6. Employment Status and Hours:

• The Employee’s employment status is full-time.
• The Employee’s standard work week will consist of [Number] hours per week, typically between the hours of [Start Time] and [End Time], Monday through Friday.
• The employee will be provided with mandatory breaks and meal periods as required by Colorado law.

7. Overtime:

• The Employee is [Exempt/Non-Exempt] from overtime under the Colorado Overtime and Minimum Pay Standards Order (COMPS Order).
• If Non-Exempt: The Employee will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked in excess of forty (40) hours in a workweek, in accordance with Colorado law. All overtime must be pre-approved by [Supervisor Title/Name]. Working “off-the-clock” is prohibited.

8. Compensation:

• The Employee will be paid [Hourly Wage or Annual Salary].
  • If Hourly: The Employee’s hourly wage is [Dollar Amount] per hour.
  • If Salaried: The Employee’s annual salary is [Dollar Amount] per year.
• The Employee will be paid [Pay Frequency, e.g., bi-weekly, semi-monthly].
• Pay will be issued via [Payment Method, e.g., direct deposit, physical check].
• Lawful deductions will be made from each paycheck as required by law.

9. Performance Evaluations, Raises and Bonuses:

• The Employee’s performance will be evaluated [Frequency, e.g., annually, bi-annually].
• Raises and/or bonuses are at the Employer’s discretion and are based on performance and company profitability.
• Option A: Bonus eligibility is dependent on meeting specific key performance indicators (KPIs) related to administrative support, as defined by the Employer.
• Option B: No bonuses are guaranteed.

10. Benefits:

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Healthcare plans (medical, dental, vision).
  • Option A: Employer contributions to Colorado PERA.
  • Option B: Employer contributions to a 401(k) retirement plan.
  • Paid vacation leave.
  • Paid sick leave (in accordance with the Colorado Healthy Families and Workplaces Act).
  • Paid holidays.
  • Parental leave.
  • Safe leave.
  • Jury duty leave.
  • Option A: Wellness benefits.
  • Option B: Transportation benefits.
  • Benefit eligibility is subject to the terms of the applicable benefit plan documents, which will be provided separately.

11. Training and Professional Development:

• The Employee is eligible for training and professional development opportunities related to their job duties, subject to the Employer’s approval and budget.
• Option A: The Employer will reimburse the Employee for the cost of [Specific Certification, e.g., Certified Administrative Professional (CAP)] certification upon successful completion.
• Option B: No training expenses will be reimbursed.

12. Confidentiality and Data Protection:

• The Employee acknowledges that they will have access to confidential information, including client lists, financial information, and sensitive internal records.
• The Employee agrees to maintain the confidentiality of all such information and to protect it from unauthorized access or disclosure, in accordance with Colorado privacy and consumer data protection statutes.

13. Intellectual Property:

• Any written materials, templates, or process improvements conceived or developed by the Employee during their employment shall be the sole property of the Employer, as permitted by Colorado law.

14. Behavioral Standards:

• The Employee is expected to maintain a professional appearance and demeanor at all times.
• The Employee is expected to be punctual, respectful, and courteous in all interactions with clients, vendors, and colleagues.
• The Employee is expected to comply with all office safety and emergency procedures, as required by Colorado OSHA/Department of Labor rules.
• The Employee is expected to adhere to the Employer’s policies on workplace conduct and anti-discrimination.

15. Commitment to Diversity and Equal Employment Opportunity:

• The Employer is committed to providing a diverse and inclusive workplace.
• The Employer prohibits discrimination and harassment based on race, color, creed, ancestry, sex, sexual orientation, gender identity, age, marital status, disability, religion, or any other protected characteristic under the Colorado Anti-Discrimination Act.

16. Restrictive Covenants:

• The Employee acknowledges that Colorado law generally prohibits non-compete agreements, except in limited circumstances to protect trade secrets.
• Option A: The Employee agrees to maintain the confidentiality of the Employer’s trade secrets during and after their employment.
• Option B: No non-compete agreement is required.

17. At-Will Employment:

• The Employee’s employment is “at-will,” meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the terms of this agreement and Colorado law.
• Option A: The Employer reserves the right to terminate the Employee’s employment for cause, including, but not limited to, misconduct, negligence, or violation of company policy.
• Option B: No specific grounds for termination for cause are defined.

18. Final Paycheck and Return of Property:

• Upon termination of employment, the Employee will receive their final paycheck in accordance with Colorado law (CRS 8-4-109).
• The Employee is required to return all company property, including computers, cell phones, and documents, upon termination of employment.

19. Workplace Safety and Workers' Compensation:

• The Employer is committed to providing a safe and healthy workplace, in compliance with Colorado law.
• The Employee is required to report any workplace injuries or illnesses to their supervisor immediately.
• The Employee is covered by workers’ compensation insurance in accordance with Colorado law.

20. Dispute Resolution:

• The Employer encourages the Employee to resolve any disputes or concerns internally through the Employer’s complaint resolution process.
• Option A: Any disputes that cannot be resolved internally shall be submitted to mediation/arbitration in Colorado.
• Option B: Any legal action related to this agreement shall be brought in the state courts of Colorado and governed by Colorado law.

21. Electronic Communications:

• The Employee’s use of company electronic communications (email, internet, phone) is subject to the Employer’s policies.
• The Employee is expected to conduct themselves professionally on social media and to avoid making any statements that could damage the Employer’s reputation.

22. Cannabis Use:

• The Employer acknowledges that Colorado law allows for the legal use of cannabis under certain circumstances.
• The Employer maintains a zero-tolerance policy for drug use or impairment in the workplace. The Employee may be subject to drug testing as permitted by Colorado law.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]
By: [Employer Representative Name]
Title: [Employer Representative Title]

____________________________
[Employee Name]