Colorado office manager employment contract template

Colorado Office Manager Employment Contract

This Colorado Office Manager Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between:

• [Company Legal Name], a [State of Incorporation] corporation with its principal place of business located at [Business Address, City, State, Zip Code] (“Employer”), and
• [Employee Full Legal Name], residing at [Employee Address, City, State, Zip Code] (“Employee”).

1. Position and Job Duties

• Option A: The Employer hereby employs the Employee as a full-time Office Manager.
• Option B: The Employee will perform the following essential duties:
  • Office administrative oversight.
  • Coordination with vendors and service providers.
  • Management of office supplies and facilities.
  • Scheduling and calendar management for staff or executives.
  • Record-keeping and file management in compliance with Colorado and federal statutes.
  • Coordination of workplace health and safety compliance (including OSHA or Colorado Department of Labor requirements).
  • Office budget tracking and expense reporting.

2. Required Skills and Technologies

• Option A: The Employee represents having proficiency in Microsoft Office, office equipment, and communication platforms.
• Option B: The Employee is expected to maintain familiarity with Colorado-specific business filing systems and workplace compliance tools.

3. Reporting Structure

• Option A: The Employee will report directly to [Reporting Manager's Name and Title].
• Option B: The Employee will supervise/collaborate with the following roles/departments: [List of roles/departments].

4. Work Location

• Option A: The primary work location is [Business Address, City, State, Zip Code] in Colorado.
• Option B (Remote/Hybrid Work):
  • The Employee may work remotely [Number] days per week.
  • The Employer will provide the necessary equipment for remote work.
  • The Employee must maintain data security in accordance with Colorado data privacy laws.
  • The Employee must accurately track their time worked remotely.

5. Employment Status and Work Hours

• Option A: The Employee is a full-time employee.
• Option B:
  • The standard work hours are [Start Time] to [End Time], [Number] days per week, Monday through Friday.
  • The Employee is entitled to rest and meal breaks consistent with the Colorado Wage Act.
  • Overtime eligibility will be determined according to Colorado Minimum Wage Order 38.
  • The Employee is required to maintain accurate time records.

6. Compensation

• Option A: The Employee's annual base salary is [$ Amount].
• Option B: The Employee's hourly wage is [$ Amount].
• Option C:
  • The Employee will be paid [Pay Frequency: e.g., bi-weekly].
  • The Employer will provide a wage notice as required by Colorado law.
  • Overtime will be calculated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, unless otherwise exempt under applicable law.
  • The Employee may be eligible for bonuses based on administrative performance metrics.

7. Benefits

• Option A: The Employee is eligible for health, dental, and vision insurance, with employer/employee contribution details outlined in the benefits plan documents.
• Option B:
  • The Employee is eligible for the Employer's 401(k) plan.
  • The Employee is eligible for paid time off (PTO) according to the Employer's PTO policy.
  • The Employee is eligible for paid sick leave under the Colorado Healthy Families and Workplaces Act (HFWA).
  • The Employee is eligible for Colorado FAMLI (Paid Family and Medical Leave) rights.
  • The Employee is eligible for [Number] paid holidays per year.

8. Expense Reimbursement

• Option A: The Employer will reimburse the Employee for reasonable business expenses incurred in accordance with the Employer's expense reimbursement policy and Colorado law.
• Option B: Reimbursable expenses may include travel to offsite Colorado locations, cell phone usage (according to policy), and office supply purchases.

9. Industry-Specific Compliance

• Option A: The Employee may be subject to background checks.
• Option B: The Employee must handle sensitive information in compliance with the Colorado Consumer Data Privacy Act.

10. Intellectual Property

• Option A: All manuals, office policies, process documents, and internal workflows developed by the Employee will be the property of the Employer, consistent with Colorado law on employee inventions.

11. Confidentiality and Non-Disclosure

• Option A: The Employee will have access to confidential information, including company records, personnel files, vendor contracts, and financial data.
• Option B: The Employee agrees to maintain the confidentiality of this information during and after employment, consistent with Colorado law.

12. Professional Development

• Option A: The Employer may provide professional development or training reimbursement relevant to Office Manager duties, subject to Employer policy.

13. Professional Conduct

• Option A: The Employee will adhere to the Employer's policies on anti-harassment, data security, and anti-discrimination, consistent with Colorado and federal law.

14. Non-Compete

• Option A: Consistent with C.R.S. § 8-2-113, non-compete agreements are generally prohibited in Colorado, except in limited circumstances. This Agreement does not contain a non-compete clause, but may include non-solicitation and confidentiality provisions as appropriate.

15. At-Will Employment

• Option A: The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, except as otherwise required by Colorado law or for specific contractually stated reasons.

16. Termination

• Option A: The Employee must provide [Number] days' notice of resignation.
• Option B: Upon termination, the Employer will provide a final paycheck in accordance with Colorado law. The Employee must return all employer property, including keys, laptops, and documents. Accrued PTO will be paid out as required by Colorado law.

17. Dispute Resolution

• Option A: Any disputes arising from this Agreement will be resolved through good-faith negotiation.
• Option B: Mediation or arbitration may be used, with the venue in Colorado. Colorado law governs the interpretation of this Agreement.

18. Compliance with Colorado Law

• Option A: The Employer complies with Colorado's anti-discrimination, anti-retaliation, and workplace safety requirements.
• Option B: The Employer will post mandatory workplace postings as required by Colorado law.

19. Workers' Compensation

• Option A: The Employer provides workers' compensation coverage in accordance with Colorado law. The Employee is responsible for reporting on-the-job injuries or illnesses.

20. Workplace Health and Safety

• Option A: The Employer maintains workplace health and safety precautions tailored for office settings, including ergonomics and fire evacuation plans. The Employee is responsible for assisting in implementation and staff training.

21. Collective Bargaining Agreement

• Option A: This Agreement is not subject to any collective bargaining agreement.

22. Waivers and Acknowledgements

• Option A: The Employee acknowledges that their employment is at-will and that they have received and reviewed the Employer's employee handbook.
• Option B: The Employee voluntarily accepts the terms of this Agreement.

23. Conflicts of Interest

• Option A: The Employee must report any conflicts of interest, particularly if they have authority to enter into contracts or approve payments.

24. Background Check Authorization

• Option A: The Employee authorizes the Employer to conduct a background check, consistent with Colorado law and EEOC requirements.

25. Severability

• Option A: If any provision of this Agreement is found to be unenforceable, the remaining provisions will remain in effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Company Legal Name]

By: [Name and Title of Authorized Representative]

[Employee Full Legal Name]

[Employee Signature]

[Date]