Colorado receptionist employment contract template

Colorado Receptionist Employment Agreement

This Colorado Receptionist Employment Agreement (the “Agreement”) is made and effective as of [Date] by and between [Employer Legal Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Position:

The Employer hires Employee as a full-time Receptionist.

2. Duties:

The Employee shall perform the following duties:

• Answering and directing phone calls in a professional and courteous manner.
• Greeting and checking in visitors and clients.
• Scheduling appointments and managing calendars for [Number] staff.
• Receiving and distributing mail and packages.
• Operating office equipment (multi-line phones, copiers, scanners).
• Maintaining the reception area in a clean and orderly manner.
• Managing conference room reservations.
• Processing and relaying messages accurately and efficiently.
• Providing information about the business or building operations.
• Upholding visitor security protocols specific to the location.
• Following all front-desk protocols (parking validation, badge issuance).
• Additional responsibilities:
  • Option A: Handling cash transactions.
  • Option B: Managing key access.
  • Option C: Covering facilities requests.

3. Supervision:

The Employee will report directly to [Supervisor Name], [Supervisor Title].

The chain of command for instructions is [Supervisor Name] -> [Next Level Supervisor, if any] -> [Higher Level Authority, if any].

4. Professional Conduct & Appearance:

Employee shall maintain a professional demeanor and appearance at all times.

Employee shall adhere to the company dress code: [Description of Dress Code].

Employee shall comply with all applicable hospitality and security regulations.

5. Work Location:

The Employee's primary work location is [Colorado Worksite Address].

• Option A: On-site presence is mandatory.
• Option B: Remote work may be considered under the following conditions: [Conditions for Remote Work, if any. Otherwise, remove this option].

Employee is required to adhere to data protection and workplace security mandates.

6. Employment Status & Hours:

The Employee's employment status is full-time.

The standard daily work schedule is from [Start Time] to [End Time], with a [Length] minute lunch break and [Number] of [Length] minute rest breaks.

The standard weekly work schedule is [Number] hours.

Employee is:

• Option A: Eligible for overtime pay at a rate of one and one-half times the regular rate of pay for hours worked over 40 in a workweek, over 12 in a workday, or over 12 consecutive hours as required by Colorado law.
• Option B: Not eligible for overtime pay due to exempt status under Colorado law. [Include justification for exempt status, e.g., meeting the administrative exemption requirements under the Colorado Overtime and Minimum Pay Standards Order (COMPS Order)].

Scheduling procedures: [Detailed description of scheduling procedures].

Employee is expected to cover during peak business hours: [Specify hours].

Holiday and emergency closure procedures: [Description of procedures].

7. Compensation:

The Employer will pay the Employee an hourly rate of [Hourly Wage].

The Employee will be paid [Pay Frequency, e.g., Bi-weekly, Semi-monthly].

Overtime will be paid at the rate required by Colorado law.

• Option A: The Employee is eligible for a [Amount] shift differential for working [Shift Details].
• Option B: The Employee is eligible for a punctuality bonus of [Amount] for perfect attendance each [Pay Period].

Tip handling: [Details on tip or gratuity handling, if applicable].

8. Benefits:

The Employee is eligible for the following benefits:

• Health insurance: [Employer/Employee contribution split].
• Dental insurance: [Employer/Employee contribution split].
• Vision insurance: [Employer/Employee contribution split].
• Sick leave: Accrued as required by the Colorado Healthy Families and Workplaces Act (HFWA).
• Paid vacation: [Number] days per year.
• Paid holidays: [List of paid holidays].
• Short-term disability coverage.
• Long-term disability coverage.
• Life insurance.
• Retirement plan: [Details of retirement plan eligibility].
• Commuter/parking benefits: [Description of benefits].
• Allowance for required attire: [Amount or Description].
• Family and medical leave: Subject to the Colorado Family and Medical Leave Insurance Program (FAMLI) and federal protections.

9. Pre-Employment Checks:

The Employee's employment is contingent upon successful completion of a background check.

The Employer will comply with Colorado’s “Ban the Box” law.

10. Intellectual Property & Confidentiality:

The Employee shall maintain the confidentiality of all visitor information, customer data, internal schedules, and security information.

Disclosure or misuse of confidential information is strictly prohibited.

11. Non-Solicitation/Non-Compete:

Non-Solicitation: [Details of non-solicitation agreement, if any. Ensure compliance with Colorado law.]

Non-Compete: [Details of non-compete agreement, if any. Due to Colorado's strict limitations, ensure enforceability. If not enforceable, state: "Employee's position does not meet the requirements for a valid non-compete agreement under Colorado law."]

12. Workplace Rules & Conduct:

The Employee shall conduct themselves professionally and maintain politeness and confidentiality.

The Employee shall comply with company communication protocols and the Americans with Disabilities Act (ADA).

Personal cell phone use is restricted in the reception area.

Personal business is restricted during work hours.

Employee shall adhere to employer policies on the use of security monitors or surveillance systems.

13. Company Property:

The Employee is responsible for the proper use of company property (phones, computer terminals, keys, badges).

All company property must be returned upon termination of employment.

Employee may be liable for loss or damage to company property, subject to Colorado wage deduction rules.

14. Security & Emergency Procedures:

The Employee shall follow all security and emergency procedures, including Colorado emergency response policies and evacuation drills.

Employee shall participate in workplace safety training as mandated by state health and safety rules.

15. Anti-Harassment, Anti-Discrimination, & Equal Opportunity:

The Employer prohibits harassment and discrimination based on gender, sexual orientation, gender identity, race, creed, marital status, ancestry, immigration status, or any other category protected under Colorado law.

The Employer maintains a strict policy against retaliation.

Concerns or reports should be raised and resolved in accordance with company policy and Colorado's CROWN Act and Equal Pay for Equal Work Act.

16. Employment At-Will & Termination:

The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause.

Required notice period: [Number] days' notice required for resignation.

Permissible grounds for immediate dismissal: [List permissible grounds].

Final paycheck delivery: Will be provided as required by Colorado law.

COBRA benefits notification will be provided upon termination.

Process for employee reference requests: [Description of process].

17. Dispute Resolution:

The Employee shall first raise any grievances internally before proceeding to mediation or other forms of ADR.

This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado.

Any legal action shall be brought in a court of competent jurisdiction in [Colorado County] County, Colorado.

Colorado law prohibits mandatory arbitration agreements for employment discrimination claims.

18. Workers' Compensation, Unemployment, & Workplace Safety:

The Employer will maintain workers’ compensation insurance as required by Colorado law.

The Employer will contribute to unemployment insurance as required by Colorado law.

The Employer will comply with all Colorado workplace safety laws.

Reporting requirements for workplace injuries or hazards: [Description of reporting requirements].

19. Training & Certification:

Required training: [List required training, e.g., First aid, CPR, Front desk system training].

Periodic training updates will be provided as required by changes in Colorado law or company protocol.

20. Performance Reviews & Advancement:

The Employee will receive regular performance reviews.

Standards for advancement or pay increases will be based on punctuality, professional conduct, call handling accuracy, and customer feedback.

21. Accommodation for Disabilities:

The Employer will provide reasonable accommodations for disabilities under the ADA and Colorado’s Pregnant Workers Fairness Act.

Requests for modified job duties or equipment will be handled according to company policy.

22. Multi-Tenant/Regulated Building Compliance:

If the role operates in a multi-tenant or regulated building, the Employee must comply with all applicable compliance or confidentiality mandates. [Specify any additional mandates].

23. Entire Agreement & Amendments:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

This Agreement may be modified only by a written amendment signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Legal Name]

By: ____________________________

[Employer Representative Name]

[Employer Representative Title]

____________________________

[Employee Full Legal Name]