Colorado accountant employment contract template

Colorado Accountant Employment Contract

This Colorado Accountant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Colorado Business Address] (the "Employer"), and [Employee Legal Name], residing at [Employee Address] (the "Employee"). Employer's Statutory Agent in Colorado is [Statutory Agent Name], located at [Statutory Agent Address].

1. Employment

• Option A: The Employer hires the Employee as a full-time [Accountant Job Title, e.g., Staff Accountant, Senior Tax Accountant].
• Option B: The Employee accepts employment with the Employer in the position of full-time [Accountant Job Title], and agrees to perform the duties and responsibilities as outlined in Section 2 of this Agreement.

2. Job Duties

The Employee shall perform the following duties:

• Preparing, examining, and analyzing accounting records, financial statements, and other financial reports.
• Ensuring compliance with Colorado state and U.S. federal accounting standards and regulations, including adherence to Colorado state tax codes, Department of Revenue (DOR) regulations, and, where relevant, municipal tax ordinances.
• Managing payroll and tax documents according to Colorado state law.
• Preparing, reviewing, and filing state sales/use tax returns, payroll withholding, property tax reports, and local filings as applicable.
• Supporting internal and external audit processes.
• Maintaining meticulous records in accordance with Colorado record retention requirements.
• Facilitating compliance with the Colorado Department of Revenue and Secretary of State requirements for financial documentation and reporting.
• Implementing or maintaining accounting systems and software specific to Colorado practices.
• Providing guidance on Colorado-specific business entity structures and reporting obligations.
• Staying current on evolving Colorado tax regulations and GAAP/GAAS changes.
• Other duties as assigned by the Employer.

3. Qualifications and Licensure

• Option A: The Employee must possess a minimum of a [Educational Degree, e.g., Bachelor's Degree] in Accounting or a related field.
• Option B: The Employee must be a licensed Certified Public Accountant (CPA) in the State of Colorado and maintain an active license in good standing with the Colorado State Board of Accountancy. The Employee shall provide evidence of such licensure upon request.
• Option C: Employee agrees to complete [Number] hours of Continuing Professional Education (CPE) each year as mandated by the Colorado State Board of Accountancy to maintain licensure. Employer [will/will not] reimburse for CPE courses up to [Dollar Amount] per year.

4. Work Location

• Option A: The Employee's primary work location shall be the Employer's office located at [Employer Colorado Office Address].
• Option B: The Employee's work location will be at client sites throughout Colorado, as directed by the Employer.
• Option C: The Employee's position is [Remote/Hybrid/Onsite]. If remote or hybrid, the Employee is responsible for maintaining a suitable work environment in compliance with Colorado labor regulations regarding telecommuting.

5. Working Hours

• Option A: The Employee's standard working hours shall be [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.
• Option B: The Employee’s work schedule will be determined by client needs and may require flexible hours, subject to the Colorado Overtime and Minimum Pay Standards Order (COMPS Order).

All employees are entitled to mandatory paid rest periods and meal breaks as required by Colorado law. Overtime will be compensated at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek, in accordance with the COMPS Order.

6. Compensation

• Option A: The Employer shall pay the Employee an annual salary of [Dollar Amount], payable [Pay Frequency, e.g., bi-weekly], subject to standard payroll deductions.
• Option B: The Employer shall pay the Employee an hourly rate of [Dollar Amount], payable [Pay Frequency], subject to standard payroll deductions.
• Option C: The Employee [is/is not] eligible for a performance-based bonus. Bonus criteria and payment schedule are detailed in [document name].

7. Benefits

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:

• Group health, dental, and vision insurance.
• 401(k) or other retirement plan compliant with the Colorado Secure Savings Program, as applicable.
• Life/disability insurance.
• Paid holidays, vacation, and sick leave in accordance with the Colorado Healthy Families and Workplaces Act (HFWA).
• Parental leave rights under Colorado Family and Medical Leave Insurance (FAMLI) Program.
• Reimbursement policies for continuing education, CPA license renewal fees, professional development, mileage or business expense reimbursement under Colorado law.
• Tuition assistance or training specific to accounting roles.

8. Performance Review

• The Employee's performance will be reviewed [Frequency, e.g., annually]. The first performance review will occur no later than [Date].
• Performance metrics will include, but are not limited to, accuracy of financial reporting, adherence to deadlines, client satisfaction, and contribution to team goals.

9. Reporting Lines and Interaction

The Employee shall report directly to [Supervisor Job Title]. The Employee will be expected to interact with the [List of Departments, e.g., Finance, HR, Legal, Audit] departments as needed to fulfill job duties.

10. Confidentiality and Data Privacy

The Employee shall maintain strict confidentiality regarding client and Employer information. The Employee shall comply with all applicable data privacy laws, including the Colorado Consumer Data Privacy Act.

11. Ownership of Work Product

All work product, financial models, statements, analyses, and supporting documents created by the Employee during the course of employment shall be the sole property of the Employer.

12. Outside Accounting Work

The Employee shall not perform any outside accounting work or "moonlighting" without the prior written consent of the Employer. The Employee shall provide advance notice of any potential conflicts of interest or outside business activities.

13. Use of Software and Data

The Employee shall adhere to all Employer policies regarding the use of software and data, including policies on financial system access, data security, and computer use under Colorado data security law.

14. Compliance with Laws

The Employee shall comply with all applicable state and federal anti-discrimination, harassment, and equal opportunity laws.

15. Recordkeeping and Documentation

The Employee shall maintain accurate and complete records and documentation in accordance with Colorado law and Employer policies, including retention periods and destruction procedures.

16. At-Will Employment

This is an at-will employment relationship, and either party may terminate the employment relationship at any time, with or without cause, subject to the notice provisions below.

17. Termination

• Option A: The Employee shall provide [Number] weeks' written notice of resignation. The Employer may terminate the Employee's employment with [Number] weeks' written notice, except in cases of termination for cause.
• Option B: The Employer may terminate the Employee’s employment immediately for cause.

Upon termination, the Employee shall return all Employer property. The Employer shall provide the Employee's final paycheck in accordance with the Colorado Wage Act.

18. Non-Compete

Non-compete provisions are strictly limited by Colorado Revised Statutes §8-2-113. Any non-competition agreement must adhere to those limitations to be enforceable.

• Option A: The Employee agrees not to solicit the Employer’s clients for a period of [Number] months following termination of employment.
• Option B: The Employee agrees not to disclose confidential information of the Employer or its clients.

19. Dispute Resolution

• Option A: Any disputes arising out of or relating to this Agreement shall be resolved through good faith negotiation. If negotiation fails, the parties agree to submit the dispute to mediation in [City, Colorado].
• Option B: Any disputes arising out of or relating to this Agreement shall be resolved through binding arbitration in [City, Colorado] in accordance with the rules of the American Arbitration Association. Colorado law shall govern.

20. Workers' Compensation

The Employer shall maintain workers' compensation insurance coverage for the Employee as required by Colorado law.

21. Employee Handbook

This Agreement is subject to the terms and conditions of the Employer's employee handbook, as may be amended from time to time. All handbook revisions must comply with applicable Colorado laws.

22. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Name of Authorized Representative]

Title: [Title of Authorized Representative]

[Employee Legal Name]

Signature: ____________________________

Date: ____________________________