Alabama bookkeeper employment contract template

Alabama Bookkeeper Employment Contract

This Alabama Bookkeeper Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

Whereas, Employer desires to employ Employee as a Bookkeeper; and
Whereas, Employee desires to be employed by Employer as a Bookkeeper;

Now, therefore, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. Employment

• Option A: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a full-time Bookkeeper.
• Option B: Employer hereby employs Employee, and Employee hereby accepts employment with Employer, as a part-time Bookkeeper.

2. Position and Duties

• Employee shall serve as Bookkeeper, reporting to [Supervisor Title, e.g., Finance Manager].
• Employee’s duties shall include, but are not limited to, the following:
  • Recording day-to-day financial transactions.
  • Reconciling bank statements.
  • Managing accounts payable and receivable.
  • Payroll processing in compliance with Alabama law.
  • Preparing basic financial statements.
  • Maintaining ledgers.
  • Administering expense reimbursements.
  • Generating financial reports for management.
  • Complying with internal accounting policies.
  • Supporting audits.
  • Ensuring sales tax and other local tax filings as required by Alabama law.
  • Safeguarding sensitive financial data.
  • Maintaining accurate documentation for regulatory compliance.
  • Proficiency in [Software, e.g., QuickBooks].
  • Following company data entry and privacy protocols.
  • Coordinating with external accountants or CPAs.

3. Work Location

• Option A: The primary work location is [Address], Alabama.
• Option B: Remote work is permitted subject to the following conditions:
  • Maintaining a secure internet connection.
  • Using employer-provided equipment.
  • Complying with Alabama data protection and privacy laws.
  • Adhering to security protocols.
• Option C: Hybrid work arrangements will be available, following [Company Policy] regarding on-site days.

4. Work Hours

• Option A: Employee's regular work schedule is [Number] hours per week, [Days of the week], from [Start Time] to [End Time].
• Option B: Employee's regular work schedule is flexible, subject to meeting all deadlines and requirements of the position.

Overtime, if required, shall be compensated in accordance with the Fair Labor Standards Act (FLSA) and Alabama law. Accurate record-keeping of all hours worked is mandatory. Employee is entitled to rest and meal breaks as required by Alabama and federal law.

5. Compensation

• Option A: Employee shall receive a salary of [Amount] per [Pay Period].
• Option B: Employee shall receive an hourly rate of [Amount] per hour.

Pay shall be disbursed via direct deposit on [Day] of each [Pay Period]. Pay stubs will be provided.
Expense reimbursements shall be processed according to company policy. Employee will be responsible for all relevant local tax withholding, including Alabama state and local occupational taxes.
Employee may be eligible for performance incentives or annual increases, subject to company policy.

6. Benefits

Employee may be eligible for the following benefits, subject to company policy:

• Health insurance.
• Dental insurance.
• Vision insurance.
• Retirement plan enrollment (e.g., 401(k)).
• Paid time off (vacation, personal days, sick leave).
• Holiday observance according to Alabama business practices.

Benefit terms are subject to change by employer policy.

7. Confidentiality

Employee shall maintain the confidentiality of all sensitive financial and client data. Employee shall not share financial information outside the organization and must comply with all applicable federal and Alabama laws on client data protection and breach notification.

8. Intellectual Property

All work product, including financial models, internal process documentation, and proprietary ledgers or reporting systems developed during employment, shall be the sole property of the Employer.

9. Record Keeping

Employee shall safeguard company financial records, maintain backup protocols, and adhere to specific standards for document retention and destruction in accordance with Alabama record-keeping laws and IRS requirements.

10. Compliance with Laws

Employee shall comply with all applicable local, state, and federal laws and accounting/banking industry regulations, including relevant Alabama statutes and Alabama Department of Revenue requirements.

11. Behavioral Expectations

• Employee shall maintain accuracy, timeliness, and professionalism in all bookkeeping duties.
• Employee shall escalate discrepancies, report suspected fraud or irregularities, and cooperate with audit processes.
• Falsification or manipulation of financial records is strictly prohibited.
• Employee shall comply with internal controls.

12. Termination

Employment is at-will under Alabama law, unless otherwise stated in writing.
Employee may resign by providing [Number] days' written notice.
Employer may terminate employment at any time, with or without cause, subject to applicable law.
Final wage payment shall be made as per Alabama code. All company property must be returned upon termination. The employee will transition account access and securely handover data.

13. Anti-Discrimination/Harassment

Employer is an equal opportunity employer and prohibits discrimination and harassment based on any protected category under Alabama and federal law. See company policy/handbook for reporting and addressing complaints.

14. Non-Solicitation/Non-Compete

• Option A: Employee agrees not to solicit clients or vendors of the Employer for a period of [Number] months following termination.
• Option B: Employee agrees not to engage in any bookkeeping or related finance roles within [Geographic Area] for a period of [Number] months following termination, subject to compliance with current Alabama statutes (such as Ala. Code § 8-1-190).
• Option C: No non-solicitation or non-compete agreement is included.

15. Dispute Resolution

The parties shall attempt to resolve any disputes through negotiation or mediation. If these methods fail, disputes shall be resolved through arbitration in [City], Alabama, governed by Alabama law.

16. Workers' Compensation

Employee is covered by Alabama workers’ compensation and shall report any workplace injuries immediately. Employer has workplace health and safety obligations, even within an office/remote bookkeeping setting.

17. Background Checks/Bonding

Employer may request background checks and credit history checks. Employee may be required to obtain bonding or fidelity insurance coverage.

18. Licenses/Certifications

Employee shall notify Employer of any licenses/certifications or legal obligations relevant to their work. Employee shall participate in continuing education or accounting/compliance training if required.

19. Conflicts of Interest

Employee shall disclose any potential conflicts of interest, including relationships with vendors or clients.

20. Data Security

Employee shall adhere to secure use of bookkeeping software, company systems, and protection from cyber threats or unauthorized data access, in accordance with Alabama’s data breach notification statute.

21. Company Policies

Employee shall adhere to all company policies, handbooks, and accounting protocols as referenced in [Name/Attachment].

22. Amendments

Any updates to this Agreement must be made in writing with mutual consent.

23. Severability

If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck and the remaining provisions shall remain in full force and effect.

24. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written, relating to the subject matter hereof.
The Employee certifies they have been fully explained all terms and conditions and agree to the terms.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Signature]

Name: [Employer Printed Name]

Title: [Employer Title]

[Employee Name]

By: [Employee Signature]

Name: [Employee Printed Name]