Alabama office assistant employment contract template

Alabama Office Assistant Employment Agreement

This Full-Time Office Assistant Employment Agreement is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business located at [Employer Alabama Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Alabama Address] ("Employee").

1. Employment

Option A: Employer hereby employs Employee as a full-time Office Assistant.

Option B: Employer hereby employs Employee as a full-time Office Assistant, commencing on [Start Date].

2. Job Description

The Employee's primary duties and responsibilities will include, but are not limited to:

• Answering telephone calls and emails and directing them to the appropriate individuals.
• Greeting visitors and directing them to the appropriate location.
• Maintaining appointment schedules and calendars.
• Organizing and maintaining paper and electronic filing systems in accordance with Alabama data privacy and document retention statutes.
• Ordering and maintaining office supplies.
• Performing basic bookkeeping or invoice processing tasks.
• Handling office mail and deliveries.
• Supporting the usage and maintenance of office equipment.
• Assisting with meeting and event setup.
• Performing other administrative support functions as directed by the Supervisor.

Employee shall also perform such other duties as are reasonably assigned by the Employer.

3. Reporting and Training

The Employee will report directly to [Supervisor Name], [Supervisor Title], in the [Department Name] Department.

Employee will complete required training courses including [Training courses] as required under Alabama's workplace safety or occupational health standards.

4. Work Location

Option A: The primary work location will be at [Employer Alabama Address].

Option B: The primary work location will be at [Employer Alabama Address], with the potential for remote work as agreed upon by the Employer. All remote work must comply with Employer's data security and confidentiality policies and Alabama privacy regulations.

5. Work Hours

The Employee's regular work hours shall be [Start Time] to [End Time], Monday through Friday, for a total of [Number] hours per week.

Employee is entitled to a [Length of Break] minute lunch break and [Number] rest breaks per day, per Alabama's meal/rest break practices.

Employee is [Exempt/Non-Exempt] from overtime under the Fair Labor Standards Act (FLSA). Overtime will be paid at a rate of one and one-half (1.5) times the Employee's regular hourly rate for all hours worked over 40 in a workweek.

6. Compensation

Option A: The Employee will be paid at an hourly rate of [Dollar Amount] per hour.

Option B: The Employee will be paid an annual salary of [Dollar Amount], payable [Pay Cycle].

Payment will be made via [Check/Direct Deposit/Payroll Card].

All applicable federal and Alabama withholdings/taxes will be deducted from the Employee's pay.

Option A: Employee is eligible for a bonus based on performance, as determined by Employer.

Option B: Employee is not eligible for bonuses.

7. Benefits

The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance: [Yes/No]
• Dental insurance: [Yes/No]
• Vision insurance: [Yes/No]
• Workers’ compensation, as mandated by Alabama law
• Paid time off (vacation, sick leave, personal days): [Number] days per year
• Observed Alabama/federal holidays: [List of Holidays]
• Retirement/pension or 401(k) plan: [Yes/No]
• Reimbursement for office-related expenses, according to company policy.
• Parking or transportation allowance: [Dollar Amount] per [Pay Period]
• Training or professional development opportunities related to the Office Assistant role.

8. At-Will Employment

This is an at-will employment agreement. This means that the Employee's employment may be terminated by either the Employee or the Employer at any time, with or without cause or notice, subject to the requirements of applicable Alabama and federal law.

9. Termination

Option A: The Employee may resign from employment by providing [Number] days written notice to the Employer.

Option B: The Employee may resign from employment at any time without notice.

The Employer may terminate the Employee's employment for cause, without cause, or for redundancy/layoff.

Upon termination, the Employee will be paid all wages due in accordance with Alabama law.

Upon termination, the Employee must return all company property.

Severance pay will be provided based on [Description of Severance Plan]

10. Confidentiality

The Employee agrees to hold confidential all information relating to the Employer's business, including, but not limited to, office communications, records, business operations, employee information, and customer information. This obligation survives the termination of employment.

For healthcare-related office roles, Employee must comply with all applicable HIPAA regulations.

11. Conflicts of Interest

The Employee agrees not to engage in any outside work that conflicts with the Employee's duties or the Employer's legitimate business interests.

Option A: Employee agrees to be bound by the attached Non-Solicitation Agreement

Option B: Employee agrees to be bound by the attached Non-Compete Agreement that is narrowly tailored to protect confidential information and customer relationships, per Alabama Code § 8-1-190.

12. Use of Employer Property

The Employee agrees to use the Employer's property, office equipment, electronic communications (including employer-provided email, phone, computer), and internet in accordance with the Employer's policies. The Employee understands that their use of these resources may be monitored.

13. Standards of Conduct

The Employee agrees to maintain a professional demeanor, including appropriate attire, punctuality, effective communication, and teamwork, and to comply with the Employer's policies and all applicable Alabama workplace safety and anti-harassment requirements. The Employer is an equal opportunity employer and adopts the protections of federal Title VII, ADA, and ADEA as applicable in Alabama.

14. Complaint Resolution

The Employee agrees to follow the Employer's internal grievance procedures for resolving complaints.

The Employee also has the right to report violations of state or federal law to the appropriate agencies.

Any dispute arising out of or relating to this Agreement shall be resolved through [Mediation/Arbitration/Litigation in [County Name] County, Alabama], and shall be governed by the laws of the State of Alabama.

15. Background Checks

Option A: The Employee agrees to submit to periodic background checks and reference checks, in line with Alabama law.

Option B: No periodic background checks will be conducted.

16. Eligibility to Work

The Employee attests that they are eligible to work in the United States and will provide documentation as required by law.

17. Compliance with Laws

The Employer shall comply with all applicable Alabama labor laws, including, but not limited to, Alabama's Child Labor laws (if applicable) and garnishment rules.

18. Amendment

This Agreement may be amended only by a written document signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]
[Employer Representative Title]
[Date]

____________________________
[Employee Name]
[Date]