Alabama IT assistant employment contract template

Alabama IT Assistant Employment Agreement

This Full-Time IT Assistant Employment Agreement ("Agreement") is made and entered into as of [Date], by and between [Legal Entity Name of Employer], a company organized and existing under the laws of Alabama, with its principal place of business at [Alabama Principal Business Address] ("Employer"), and [Employee Legal Name], residing at [Employee Primary Residence] ("Employee").

1. Position

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as an IT Assistant.

The Employee's responsibilities shall include, but are not limited to:

• Help desk support to address user technical inquiries and issues.
• Installation, configuration, and maintenance of computer hardware and software.
• User account setup and management, including permissions and access control.
• Troubleshooting network connectivity problems within the organization.
• Providing technical support to end-users via phone, email, or in person.
• Performing routine system maintenance tasks, including updates and patches.
• Creating and managing data backups to ensure data integrity and recovery.
• Implementing software updates and patch management for all systems.
• Maintaining and updating IT inventory records for all hardware and software.
• Enforcing basic cybersecurity protocols and procedures within the company.
• [Add/Remove duties as needed. Tailor to specific IT environment in Alabama.]

2. Work Location and Remote Work

The Employee's primary work location shall be at [Specify Alabama Work Location(s)].

Option A: Remote work is not permitted.

Option B: Remote work may be permitted according to the Employer's Remote Work Policy.

• The Employee is responsible for maintaining a secure and professional workspace when working remotely.
• The Employee agrees to adhere to all Employer's data privacy standards, including those related to Alabama law, when working remotely.
• Upon termination of employment, all company-provided equipment must be returned in good working condition.

3. Reporting Structure

The Employee shall report directly to [Direct Supervisor Name and/or Department].

The primary technical contact for the Employee is [Technical Contact Name].

The primary HR contact for the Employee is [HR Contact Name].

4. Employment Type and Work Schedule

The Employee's employment is [Choose One: Full-time, Non-Exempt] or [Full-time, Exempt].

The Employee's regular work schedule shall be [Days of the Week], from [Start Time] to [End Time], totaling approximately [Number] hours per week.

Meal and rest breaks will be provided in accordance with the Employer’s policy and applicable federal law (FLSA).

Overtime work may be required from time to time and must be approved in advance by the Employee's supervisor. Overtime will be compensated at a rate of one and one-half (1.5) times the Employee's regular hourly rate for hours worked over 40 in a workweek.

5. Compensation

The Employee shall be compensated at a rate of [Choose One: $[Annual Salary] per year] or [$[Hourly Wage] per hour].

The Employee will be paid [Payment Cycle, e.g., bi-weekly] according to the Employer's standard payroll practices, subject to applicable Alabama payroll tax withholding.

Overtime, if applicable, will be calculated and paid in accordance with the Fair Labor Standards Act (FLSA).

Option A: The Employee is not eligible for bonuses.

Option B: The Employee may be eligible for bonuses as determined by the Employer in its sole discretion.

• Bonus eligibility and payment will be subject to the terms and conditions of the Employer's bonus plan.
• [Include details about any specific technology stipends if applicable]

6. Benefits

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance.
• Dental insurance.
• Vision insurance.
• [Specify PTO policy details. Note: Alabama does not mandate paid leave.] Paid time off (PTO) as per company policy.
• Retirement plan eligibility.
• Option A: Disability insurance.
• Option B: No disability insurance.
• Option A: Life insurance.
• Option B: No life insurance.
• Paid holidays: [List recognized Alabama holidays].
• Option A: On-call compensation.
  • Details regarding on-call compensation are outlined in [Document Name].
• Option B: No on-call compensation.
• Option A: Training allowance: $[Amount] per year.
  • Details regarding training eligibility are outlined in [Document Name].
• Option B: No training allowance.
• Support for technical certification exams based on departmental needs and budget.

7. Intellectual Property

All inventions, discoveries, ideas, scripts, software tools, process documentation, or technical solutions conceived or developed by the Employee during the term of employment, whether alone or in conjunction with others, relating to the Employer's business, shall be the sole and exclusive property of the Employer.

The Employee agrees to assign all rights, title, and interest in and to such intellectual property to the Employer.

Any contribution to open-source projects or integration of third-party code must be approved by [Designated Authority/Department].

Upon termination of employment, the Employee shall return all company data and delete any copies from personal devices.

8. Confidentiality and Data Security

The Employee acknowledges that they will have access to confidential information, including system credentials, client/user data, proprietary network designs, and procedural documentation.

The Employee agrees to maintain the confidentiality of such information and to protect it from unauthorized disclosure or use.

The Employee shall adhere to all Employer's password handling and data storage expectations.

The Employee shall immediately report any security incidents or breaches to [Designated Contact/Department].

9. Employee Conduct and Accountability

The Employee shall adhere to all Employer’s policies and procedures, including those related to IT ticket management, escalation procedures, and maintenance logs.

The Employee shall comply with all organizational IT policies and procedures.

The Employee is prohibited from using unauthorized software or hardware on the Employer's systems.

The Employee is prohibited from making unauthorized data transfers.

The Employee shall maintain a professional demeanor when interacting with end-users.

10. Device and Asset Management

The Employee shall be responsible for the proper care and maintenance of any company-provided laptops, peripherals, and software licenses.

The Employee shall promptly report any damage or loss of company assets to [Designated Contact/Department].

Upon termination of employment, all company assets must be returned in good working condition.

11. Use of Company Networks, Internet, and Electronic Communications

The Employee's use of the Employer's networks, internet, and electronic communications shall be primarily for business purposes.

Personal use of these resources may be permitted to a limited extent, provided it does not interfere with the Employee's job duties or violate any Employer policies.

12. Occupational Safety

The Employee shall comply with all applicable occupational safety requirements, including those mandated by the federal Occupational Safety and Health Administration (OSHA).

The Employee shall adhere to the Employer’s safety policies related to desk setups, cable management, electrical equipment handling, and incident reporting.

13. Background Screening and Eligibility Verification

The Employee's employment is contingent upon the successful completion of a background check and reference checks, as required by Alabama and federal law.

The Employee must provide documentation to verify their eligibility to work in the United States as required by federal law (I-9 compliance).

The Employer may participate in E-Verify, if required by Alabama law.

14. Anti-Discrimination and Anti-Harassment Policy

The Employer is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by federal or Alabama law.

The Employer prohibits harassment of any kind, including sexual harassment.

Employees who believe they have been subjected to discrimination or harassment should report it to [Designated Contact/Department] in accordance with the Employer's internal complaint procedures.

15. At-Will Employment and Termination

The Employee's employment with the Employer is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

Option A: The employee agrees to provide [Number] days' notice prior to resigning.

Option B: No advance notice is required.

Upon termination of employment, the Employee shall receive their final wage payment in accordance with applicable federal law.

Option A: The Employee will receive severance pay as per company policy.

Option B: The Employee will not receive any severance pay.

Upon termination of employment, the Employee shall return all company property in their possession.

16. Restrictive Covenants

The Employee acknowledges that they may be exposed to confidential business information and customer relationships during their employment.

Option A: No Restrictive Covenants

Option B: Restrictive Covenants Apply

• The Employee agrees to the following restrictive covenants, which are reasonable in scope and duration:
  • Non-Competition: During the term of employment and for a period of [Number] months following termination of employment, the Employee shall not, directly or indirectly, engage in any business that competes with the Employer within [Geographic Area]. This clause is subject to the limitations of the Alabama Restrictive Covenants Act.
  • Non-Solicitation: During the term of employment and for a period of [Number] months following termination of employment, the Employee shall not solicit the Employer's employees or customers. This clause is subject to the limitations of the Alabama Restrictive Covenants Act.
  • Confidentiality: The Employee shall maintain the confidentiality of the Employer's confidential information indefinitely. This clause is subject to the limitations of the Alabama Restrictive Covenants Act.

17. Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of Alabama, without regard to its conflict of laws principles.

Any legal action or proceeding arising out of or relating to this Agreement shall be brought in the state or federal courts located in [County Name] County, Alabama.

Option A: Any dispute arising out of or relating to this Agreement shall be resolved through mediation prior to litigation.

Option B: Any dispute arising out of or relating to this Agreement shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association.

Option A: Both parties waive their right to a jury trial in any legal action or proceeding arising out of or relating to this Agreement.

Option B: Jury trial rights are not waived.

18. Workers' Compensation

The Employee is covered by the Employer's workers' compensation insurance as required by Alabama law.

The Employee shall promptly report any on-the-job injuries to [Designated Contact/Department].

19. Compliance

The Employer shall comply with all applicable federal and Alabama laws, including the Fair Labor Standards Act (FLSA), Alabama unemployment insurance laws, and all mandatory EEO posting requirements.

20. Entire Agreement and Modification

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

This Agreement may be modified only by a written instrument signed by both parties.

21. Enforceability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

22. Adjustability

Non-core terms of this agreement may be adjusted to meet organizational and employee needs for changing IT work environments, including remote work or managed services contexts.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Legal Entity Name of Employer]

By: [Name and Title]

[Employee Legal Name]

Signature: ____________________________

Date: ____________________________