Alabama executive assistant employment contract template

Alabama Executive Assistant Employment Contract

This Full-Time Executive Assistant Employment Agreement (the “Agreement”) is made and entered into as of [Date], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Employment

• Option A: Employer hereby employs Employee as a full-time Executive Assistant.
• Option B: Employer hereby employs Employee as a full-time Executive Assistant, reporting to [Supervisor Title].

2. Job Duties

• The Employee's primary responsibilities as an Executive Assistant include, but are not limited to:
  • Executive calendar management
  • Screening and prioritizing communications (calls, emails, correspondence)
  • Preparing and editing reports and documents
  • Meeting and event coordination within and outside Alabama
  • Travel arrangement and expense reporting in accordance with Employer policies
  • Confidential records management
  • Liaising between executives and staff or external contacts
  • Handling sensitive information pertinent to Employer-specific regulatory and business matters.
• Option A: The Employee may be required to perform notarial duties.
• Option B: The Employee will not be required to perform notarial duties.

3. Work Location

• Option A: The Employee's primary work location is the Employer's office located at [Office Address] in Alabama.
• Option B: The Employee's primary work location will be a hybrid arrangement, with [Number] days per week in the office located at [Office Address] and [Number] days remote.
• Option C: The Employee's primary work location is remote within the state of Alabama.
• Option D: Travel within Alabama may be required.

4. Work Schedule

• The Employee's work schedule is [Days of the Week], from [Start Time] to [End Time].
• The Employee's minimum weekly hours are [Number] hours.
• Option A: The Employee is an exempt employee and is not eligible for overtime pay.
• Option B: The Employee is a non-exempt employee and is eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked over forty (40) in a workweek. Overtime must be pre-approved by [Supervisor Title].
• Option C: The Employee will track their time, including breaks, using [Time Tracking System].

5. Compensation

• Option A: The Employee's base salary is [Dollar Amount] per year, payable [Payment Frequency] on [Day of the Week] via [Payment Method: e.g., direct deposit].
• Option B: The Employee's hourly rate is [Dollar Amount], payable [Payment Frequency] on [Day of the Week] via [Payment Method: e.g., direct deposit].
• If applicable, overtime will be paid in accordance with the Fair Labor Standards Act and Alabama law.
• Option A: The Employee is eligible for an annual performance bonus based on objective criteria as outlined in the Employer's bonus policy.
• Option B: The Employee is not eligible for any bonus.

6. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:
  • Group health insurance (medical, dental, vision)
  • Paid vacation and sick leave (see attached policy)
  • [Number] Personal days per year
  • Observed holidays: [List of Holidays]
  • Option A: 401(k) retirement plan
  • Option B: No retirement plan offered
  • Business-related travel and mileage reimbursement per IRS guidelines and company policy
  • Training and professional development support, including [Specific Training].
  • Option A: Employee Assistance Program (EAP)
  • Option B: No EAP offered

7. Reporting Structure & Authority

• The Employee will report directly to [Supervisor Title].
• Option A: The Employee is authorized to act on behalf of the Employer within the scope of their duties and with the prior approval of [Supervisor Title].
• Option B: The Employee is not authorized to act on behalf of the Employer except as explicitly directed.

8. Confidentiality

The Employee acknowledges that they will have access to confidential and proprietary information of the Employer, its clients, and its employees. The Employee agrees to hold all such information in strict confidence and not to disclose it to any third party. This obligation continues after termination of employment.

9. Intellectual Property

All materials, documents, and other intellectual property created by the Employee during the course of their employment shall be the sole property of the Employer.

10. Anti-Discrimination/Harassment

The Employer is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications and merit, without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic under federal, state, or local law.

11. Electronic Communications & Company Devices

The Employee's use of electronic communications and company devices is subject to the Employer's policies. All communications and data are subject to monitoring.

12. Conflict of Interest

The Employee agrees to disclose any potential conflicts of interest to the Employer immediately.

13. Termination

• Option A: Employment is at-will and may be terminated by either party at any time, with or without cause or notice.
• Option B: The Employee may resign by providing [Number] weeks' written notice to the Employer.
• The Employer may terminate the Employee's employment for cause (misconduct, breach of confidentiality, performance issues) or without cause.
• Upon termination, the Employee must return all company property.
• The final paycheck will be issued on the Employer's regular pay date following termination.

14. Restrictive Covenants

• Option A: (Non-Compete) The Employee agrees not to engage in any business activity that is competitive with the Employer within [Number] miles of [City, Alabama] for a period of [Number] months following termination of employment. This is deemed a reasonable geographic and time restriction under Alabama law.
• Option B: (Non-Solicitation) The Employee agrees not to solicit employees or customers of the Employer for a period of [Number] months following termination of employment.
• Option C: (Non-Disclosure) The Employee agrees to maintain the confidentiality of all confidential information acquired during employment, indefinitely.
• Option D: No restrictive covenants apply.

15. Dispute Resolution

• Any disputes arising out of or relating to this Agreement shall be resolved through good-faith negotiation. If negotiation fails, the parties may agree to mediation.
• Governing Law and Venue: This Agreement shall be governed by and construed in accordance with the laws of the State of Alabama. Venue for any legal action shall be in [County] County, Alabama.

16. At-Will Employment

This Agreement does not guarantee continued employment. The Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable notice provisions outlined above.

17. Workplace Safety

The Employee agrees to comply with all workplace safety policies and procedures.

18. Compliance with Laws

All employment practices will comply with Alabama and federal employment laws.

19. Background Check

This offer of employment is contingent upon successful completion of a background check and reference checks.

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

21. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

22. Amendment

This Agreement may be amended only by a written instrument signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name], [Employer Representative Title]

____________________________
[Employee Full Legal Name]

State of Alabama, County of ____________________

On this _____ day of __________, 20__, before me personally appeared __________________________, known to me (or satisfactorily proven) to be the person whose name is subscribed to the within instrument and acknowledged that he/she executed the same for the purposes therein contained.

____________________________
Notary Public

My Commission Expires: ______________________