Alabama office manager employment contract template

Alabama Office Manager Employment Contract

This Alabama Full-Time Office Manager Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Legal Name], a [State] [Entity Type], with its principal place of business at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Employment

The Employer hereby employs the Employee, and the Employee hereby accepts employment with the Employer, as a full-time Office Manager.

2. Job Description

The Employee's primary duties as Office Manager will include, but are not limited to, the following:

• Supervising office staff and overseeing their performance.
• Managing and maintaining administrative procedures and systems.
• Scheduling appointments and meetings, both in person and virtually.
• Maintaining accurate and organized records, both physical and electronic.
• Coordinating with vendors and suppliers to ensure efficient service.
• Procuring office supplies and equipment within budgetary guidelines.
• Overseeing facility maintenance and repairs.
• Handling confidential employee and client information with discretion.
• Assisting with budget preparation and expense tracking.
• Coordinating payroll processes and ensuring accuracy.
• Ensuring compliance with workplace safety standards and regulatory filings as required by Alabama statutes, including new hire reporting to the Alabama Department of Labor.
• Implementing Human Resources procedures and policies as directed.

3. Office Location and Hours of Work

The Employee will primarily perform their duties at the Employer's office located at [Office Address].

The Employee's normal business hours shall be from [Start Time] to [End Time], [Days of the Week].

Option A: The Employee is expected to be present in the office during normal business hours.

Option B: The Employee may be eligible for remote work as per the Employer's remote work policy.

The Employee is expected to adhere to the Employer's policies regarding punctuality and absence reporting. Procedures for requesting time off shall be in accordance with the Employee Handbook.

4. Reporting Structure

The Employee will report directly to [Supervisor's Name and Title].

Option A: The Employee has the authority to delegate tasks to other office staff members.

Option B: The Employee's authority to delegate tasks requires prior approval from [Supervisor's Name and Title].

5. Compensation

Option A: The Employee's salary shall be [Dollar Amount] per [Pay Period, e.g., year, month], payable [Payment Frequency, e.g., bi-weekly, semi-monthly].

Option B: The Employee's hourly wage shall be [Dollar Amount] per hour.

The Employer's payroll schedule is [Specific Dates or Days of the Week].

The Employee's status is:

• Option A: Exempt from overtime under the Fair Labor Standards Act (FLSA) and Alabama law.
• Option B: Non-exempt from overtime under the Fair Labor Standards Act (FLSA) and Alabama law, and will be paid overtime at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked in excess of forty (40) in a workweek.

6. Performance Appraisal

The Employee's performance will be reviewed [Frequency, e.g., annually, semi-annually].

Performance criteria will include:

• Efficiency of office operations.
• Effectiveness of staff supervision.
• Adherence to budget.
• Compliance with regulatory requirements.

Eligibility for raises, bonuses, and incentive programs will be determined based on performance and company policy.

7. Benefits

The Employee will be eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Health insurance.
• Dental and vision insurance.
• Alabama-mandated unemployment insurance.
• Workers’ compensation coverage as required by Alabama law.
• Retirement plan (e.g., 401k).
• Paid holidays (observing Alabama and federal holidays).
• Vacation accrual.
• Sick leave.
• Family and Medical Leave in compliance with Alabama and federal FMLA.
• Bereavement leave.
• Option A: Professional development training relevant to office administration.

8. Expense Reimbursement

The Employer will reimburse the Employee for reasonable and necessary business expenses incurred in the performance of their duties, subject to the Employer's expense reimbursement policy. All expenses must be properly documented with receipts and submitted for approval.

9. Allowances

Option A: The Employee will receive a monthly allowance of [Dollar Amount] for mobile phone usage.

Option B: The Employee will be provided with a company vehicle for business use.

Option C: The Employee will be provided with a company laptop and other necessary technology.

10. Confidentiality

The Employee acknowledges that they will have access to confidential information, including sensitive personnel records, business data, client information, and trade secrets. The Employee agrees to maintain the confidentiality of such information and to protect it from unauthorized disclosure, in accordance with Alabama law. This includes following data security procedures for both physical and digital office records.

11. Compliance with Laws

The Employee agrees to comply with all applicable federal and Alabama laws and regulations, including those relating to labor, wages, and safety. This includes adhering to policies on anti-discrimination, equal employment, and harassment prevention, as outlined in the Alabama Civil Rights Act.

12. Company Property

The Employee is responsible for the care and safekeeping of any company property entrusted to them, including office keys, computer equipment, security cards, and telephones. All company property must be returned to the Employer upon termination of employment.

13. Intellectual Property

Any procedures, internal forms, manuals, process improvements, and other documentation or materials created by the Employee in the course of their employment shall be the sole property of the Employer.

14. Standards of Conduct

The Employee is expected to maintain a high standard of professional conduct, including appropriate appearance, respectful customer relations, and ethical handling of staff issues.

15. Conflict of Interest

The Employee must disclose any potential conflicts of interest to the Employer. The Employee is prohibited from engaging in self-dealing, vendor favoritism, or outside employment that conflicts with their duties as Office Manager.

16. Discipline and Performance Improvement

The Employer may take disciplinary action, up to and including termination, for unsatisfactory performance or misconduct. The Employer may implement a performance improvement plan, which will include written warnings, required remediation, and review periods.

17. Termination of Employment

Option A: The Employee may resign from employment by providing the Employer with [Number] weeks' written notice.

Option B: The Employer may terminate the Employee's employment at any time, with or without cause, subject to applicable laws and company policy.

In the event of termination, the Employee will receive their final pay in accordance with Alabama payroll statutes. Accrued but unused vacation or PTO will be paid out as per company policy. The Employee is required to participate in an exit interview and return all company property.

18. At-Will Employment

The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, except as limited by applicable law.

19. Occupational Health and Safety

The Employee shall comply with all applicable Alabama state and federal occupational health and safety standards. The Employee is responsible for reporting any workplace injuries to the Employer immediately.

20. Background and Reference Checks

The Employee acknowledges that their employment is contingent upon satisfactory completion of background and reference checks, as permitted under Alabama law.

21. Non-Disclosure, Non-Solicitation, and Non-Compete

Option A: The Employee agrees to be bound by the terms of the attached Non-Disclosure Agreement.

Option B: The Employee agrees to be bound by the terms of the attached Non-Solicitation Agreement.

Option C: The Employee agrees to be bound by the terms of the attached Non-Compete Agreement, which complies with the Alabama Restrictive Covenants Act and protects a legitimate business interest of the Employer. The restrictions in the Non-Compete Agreement are reasonable in duration and scope, lasting for [Number] months following termination of employment, and are limited to [Geographic Area].

22. Dispute Resolution

The parties agree to attempt to resolve any disputes arising out of or relating to this Agreement through good faith negotiations. If negotiations are unsuccessful, the parties may agree to mediation or arbitration. This Agreement shall be governed by and construed in accordance with the laws of the State of Alabama. The exclusive venue for any legal action relating to this Agreement shall be in the state or federal courts located in [County Name], Alabama.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

24. Amendment

This Agreement may be amended only by a written instrument signed by both parties.

25. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

Employee acknowledges receipt of the Employee Handbook and Company Policies.

Employee consents to the use of electronic signatures for this Agreement.

By signing below, the parties acknowledge that they have read, understood, and agree to be bound by the terms and conditions of this Agreement.

____________________________

[Employer Representative Name and Title]

[Employer Legal Name]

Date: ____________________________

____________________________

[Employee Full Legal Name]

Date: ____________________________

Acknowledgement of At-Will Employment:

I acknowledge that my employment is at-will and that either the Employer or I may terminate the employment relationship at any time, with or without cause.

____________________________

[Employee Full Legal Name]

Date: ____________________________