Wisconsin IT assistant employment contract template

Wisconsin IT Assistant Employment Contract

This Wisconsin IT Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date of Execution], by and between [Employer Full Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Full Legal Name], residing at [Employee Address] (“Employee”).

1. Employment

• Option A: Employer hereby employs Employee as a full-time IT Assistant.
• Option B: Employer hereby employs Employee as a part-time IT Assistant.

2. Position and Duties

• 2.1 Position: The Employee's position is IT Assistant.

• 2.2 Duties: The Employee will perform the following duties, including but not limited to:

  • Providing technical support for hardware and software.
  • Troubleshooting end-user devices.
  • Maintaining departmental IT documentation.
  • Administering user accounts.
  • Supporting network connectivity.
  • Performing system updates and backups.
  • Help desk ticket resolution.
  • Asset inventory management.
  • Maintaining IT security compliance.
  • Assisting with technology onboarding/offboarding processes.

• 2.3 Technologies: The Employee will regularly encounter technologies, systems, and software platforms such as Windows/Mac OS support, Office 365, Active Directory, printers, and endpoint protection.

• 2.4 Wisconsin Data Privacy: The Employee must understand and adhere to Wisconsin-specific data privacy rules, including WIS. STAT. § 134.98 regarding data breaches.

3. Reporting and Collaboration

• 3.1 Reporting: The Employee will report directly to the [Job Title, e.g., IT Manager].

• 3.2 Collaboration: The Employee will collaborate with both IT and non-IT departments.

4. Work Location

• Option A: The Employee's primary work location is [Address of Work Location], Wisconsin.
• Option B: The Employee's work arrangement is hybrid/remote, subject to Employer's policies and procedures.

• 4.1 Equipment: The Employer will provide the necessary IT equipment and secure access for remote support, in compliance with Wisconsin workplace safety laws.

5. Employment Classification and Work Hours

• 5.1 Classification:

  • Option A: The Employee's position is classified as full-time, exempt.
  • Option B: The Employee's position is classified as full-time, non-exempt.

• 5.2 Work Hours: The Employee's regular work hours are [Start Time] to [End Time], [Days of the Week].

• 5.3 Breaks: The Employee is entitled to meal and rest breaks as required by Wisconsin regulations.

• 5.4 Overtime: Overtime will be calculated and compensated in accordance with Wisconsin DWD regulations, including the state's overtime exemption standards. For non-exempt employees, overtime will be paid at a rate of 1.5 times the regular hourly rate for hours worked over 40 in a workweek.

6. Compensation and Benefits

• 6.1 Salary: The Employee's annual salary is [Annual Salary], payable [Payment Frequency].

• Option A: 6.2 Wage: The Employee's hourly wage is [Hourly Wage], payable [Payment Frequency].

• 6.3 Payment Method: Payment will be made via [Payment Method, e.g., direct deposit].

• 6.4 Overtime Pay: Overtime will be paid at a rate of 1.5 times the Employee's regular hourly rate, as required by Wisconsin law for non-exempt employees.

• 6.5 Performance Incentives: [Description of any performance incentives, or state "None"].

• 6.6 Benefits: The Employee is eligible for the following benefits, subject to Employer's policies:

  • Health insurance
  • Vision insurance
  • Dental insurance
  • Worker's compensation (as mandated by Wisconsin law)
  • 401(k) or Wisconsin Retirement System participation (optional)
  • Paid time off (vacation, personal days, sick leave)
  • State-recognized holidays
  • Professional development reimbursement
  • Cellphone/internet stipend (if applicable to hybrid work)

7. Intellectual Property

All documentation, scripts, software, troubleshooting guides, and process documentation developed within the scope of employment remain the property of the Employer.

8. Confidentiality and Data Protection

• 8.1 Confidentiality: The Employee agrees to maintain the confidentiality of sensitive Employer, employee, and client information.

• 8.2 Data Protection: The Employee will comply with Wisconsin data breach notification rules and federal frameworks such as HIPAA or FERPA if applicable.

• 8.3 Unauthorized Use: The Employee is prohibited from unauthorized use or distribution of company systems or data.

• 8.4 Security Incidents: The Employee must promptly report any suspected security incidents.

• 8.5 Personal Devices: The use of personal devices for work tasks is prohibited without express authorization (“BYOD” policies as regulated by employer IT policy).

9. Off-Hours and On-Call Work

Procedures for requesting or engaging in off-hours or on-call work will be governed by [Reference to company policy or specific guidelines]. Compensation for such duties will be [Describe compensation structure].

10. Professionalism and Compliance

• 10.1 Standards: The Employee is expected to maintain high standards of professionalism in user interaction, customer service, ticket documentation, and adherence to security protocols.

• 10.2 Training: The Employee must participate in regular compliance and cybersecurity training required by the Employer.

11. Outside Employment

The Employee is prohibited from unauthorized outside employment that involves IT services which may present conflicts of interest or risk to confidential company data.

12. Termination

• 12.1 At-Will Employment: This is an at-will employment agreement, as governed by Wisconsin law.

• 12.2 Termination Grounds: Allowable grounds for immediate termination include, but are not limited to, data breach, gross negligence, or insubordination.

• 12.3 Resignation Notice: The Employee shall provide [Number] days’ written notice of resignation.

• 12.4 Return of Equipment: Upon termination, the Employee must return all company equipment.

• 12.5 Final Wage Payout: Final wages will be paid on the next regular payday, as required by Wisconsin law.

• 12.6 Severance: [Details regarding severance eligibility and conditions, or state "None"].

13. Non-Solicitation

The Employee agrees not to solicit the Employer's clients or colleagues for a period of [Number] months following termination of employment. This provision is subject to Wisconsin law regarding enforceability of restrictive covenants, including WI STAT. § 103.465.

14. Anti-Discrimination and Harassment

The Employer is an equal opportunity employer and prohibits discrimination and harassment based on age, race, creed, color, disability, marital status, sexual orientation, national origin, genetic information, or any other characteristic protected by the Wisconsin Fair Employment Act.

15. Workplace Safety

The Employee must comply with the Employer's workplace safety, anti-violence, and acceptable use policies. The Employee will participate in mandatory occupational safety and ergonomics training as per Wisconsin OSHA and DWD guidelines.

16. Dispute Resolution

Any disputes or grievances should be raised internally. Mediation or arbitration may be used before litigation, with exclusive venue and governing law as Wisconsin.

17. Disability Accommodation

The Employer will provide reasonable accommodations for disabilities per the Wisconsin Fair Employment Act and ADA. The Employee should request accommodations through [Designated Contact or Department].

18. Independent Contractor Status

The Employee is not an independent contractor and is covered by all applicable Wisconsin labor statutes.

19. IT Policy Compliance

The Employee must comply with all Employer IT policies, cybersecurity protocols, password, and access management standards and will sign an acknowledgment of all policy documents.

20. Policy Changes and Amendments

The Employer may modify policies and this Agreement upon providing reasonable notice to the Employee. This Agreement can only be amended in writing signed by both parties.

[Optional] The Employer will provide opportunities for employee feedback or consultation regarding changes to IT policies.

21. Entire Agreement

This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

22. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________