Vermont office manager employment contract template

Vermont Office Manager Employment Contract

This Vermont Office Manager Employment Contract (“Agreement”) is made and entered into as of this [Date] day of [Month], [Year], by and between [Company Name], a [State of Incorporation] corporation with its principal place of business at [Company Address], Vermont (“Employer”), and [Employee Name], residing at [Employee Address], Vermont (“Office Manager”).

1. Position:

The Employer hereby employs the Office Manager, and the Office Manager hereby accepts employment, as a full-time Office Manager.

The Office Manager’s primary responsibilities shall include, but are not limited to:

• Managing administrative staff.
• Coordinating office operations and supplies.
• Maintaining hardcopy and digital records.
• Overseeing reception duties.
• Handling communications and scheduling.
• Managing vendor relationships.
• Ensuring compliance with Vermont health and safety workplace standards.
• Supporting human resources administration (onboarding, time tracking, payroll assistance).
• Facilitating office technology and facilities management.

The Office Manager shall also be responsible for ensuring compliance with all applicable Vermont laws and regulations, including but not limited to:

• Vermont Family and Medical Leave law.
• Required workplace postings and policy maintenance.
• State-specific equal employment opportunities.

2. Work Location and Hours:

The primary work location shall be the Employer’s office located at [Office Address], Vermont.

In-person attendance is required during regular work hours.

Regular work hours are [Start Time] to [End Time], Monday through Friday, for a total of [Number] hours per week.

Option A: Flexible work arrangements may be considered on a case-by-case basis, subject to Employer approval.

Option B: Remote work is not permitted for this position.

If flexible arrangements are approved, a written agreement outlining specific terms will be required.

3. Employment Status:

This is a full-time employment position as defined under Vermont state law.

The Office Manager is eligible for benefits as outlined in this Agreement and subject to applicable eligibility thresholds.

4. Compensation:

Option A: The Office Manager shall receive an annual salary of [Dollar Amount], payable in [Number] installments on the [Day] and [Day] of each month, consistent with Vermont law.

Option B: The Office Manager shall receive an hourly wage of [Dollar Amount], payable bi-weekly on Fridays.

The Office Manager is eligible for overtime compensation as required by Vermont and federal FLSA standards for hours worked over 40 in a workweek, calculated at a rate of one and one-half times the regular rate of pay.

All overtime must be pre-approved by [Manager Name/Title].

The Office Manager is responsible for accurately reporting all hours worked. Any discrepancies must be reported to [Manager Name/Title] immediately.

Option A: The Office Manager is eligible to participate in the Employer’s bonus program. Eligibility criteria and payment amounts are subject to the terms of the bonus plan, as amended from time to time.

Option B: The Office Manager is not eligible for a bonus, incentive, or profit-sharing program.

5. Benefits:

The Office Manager is eligible for the following benefits, subject to the terms and conditions of the applicable benefit plans:

• Vermont-mandated paid sick leave accrual and use.
• Paid holidays, including the following: [List of Holidays]. (Note Vermont's inclusion of Town Meeting Day in some locales).
• [Number] days of paid vacation per year, accruing according to company policy.
• [Number] personal days per year.
• Health insurance (eligibility after [Number] days of employment).
• Dental insurance (eligibility after [Number] days of employment).
• Vision insurance (eligibility after [Number] days of employment).
• Retirement plan (401k, Simple IRA, etc.) (eligibility and matching contributions as per plan documents).
• Short-term disability insurance (eligibility after [Number] days of employment).
• Long-term disability insurance (eligibility after [Number] days of employment).
• Workers’ compensation coverage.
• Family and parental leave consistent with Vermont law.
• Option A: [Dollar Amount] allowance per year for professional development (e.g., continuing education, membership in professional administrative associations).
• Option B: No professional development allowance provided.

Eligibility, waiting periods, and pro-rating for all benefits are subject to the terms of the applicable benefit plans.

6. Reporting Lines and Technological Tools:

The Office Manager will report directly to [Manager Name/Title].

The Office Manager is expected to interact regularly with upper management, team leaders, and departments such as HR and finance.

The Office Manager is required to use the following technological tools: [List of Software/Equipment].

7. Workplace Notices:

The Employer will maintain all Vermont-required workplace notices, including but not limited to: anti-harassment policy, emergency evacuation procedures, and information on the Vermont Attorney General’s whistleblower protections.

8. Intellectual Property:

Any intellectual property or process innovations documented by the Office Manager (e.g., new filing systems, workflow improvements) shall be the property of the Employer, and the Employer shall have the right to use such deliverables.

9. Confidentiality:

The Office Manager shall maintain the confidentiality of all Employer information, including internal communications, personnel files, payroll information, and business operations details.

This obligation shall survive the termination of this Agreement.

10. Code of Conduct and Compliance:

The Office Manager shall comply with the Employer’s code of conduct and all applicable Vermont legal requirements for a respectful workplace.

The Employer maintains a strict no-retaliation and anti-discrimination policy, protecting all Vermont-protected classes: race, color, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, place of birth, and domestic violence victim status.

The Office Manager is required to report any harassment or misconduct in accordance with the Employer’s policy and Vermont law.

11. Behavioral and Performance Standards:

The Office Manager is expected to:

• Participate regularly in meetings.
• Complete reports in a timely manner.
• Maintain accuracy in recordkeeping.
• Use company resources appropriately.
• Maintain a professional office environment.
• Adhere to Vermont-specific data security best practices.

12. Outside Activities:

The Office Manager shall not engage in any outside business or volunteer activities that interfere with the performance of their duties or create a conflict of interest.

13. Non-Solicitation and Non-Disclosure:

The Office Manager agrees not to solicit any employees or clients of the Employer during the term of this Agreement and for a period of [Number] months following its termination.

The Office Manager agrees to maintain the confidentiality of all proprietary information, client lists, and business methods of the Employer.

Option A: Non-Compete (Consult Vermont Legal Counsel): The Office Manager agrees not to engage in any business that competes directly with the Employer within a [Number] mile radius of [City, Vermont] for a period of [Number] months following the termination of this Agreement. This clause is included with the understanding that Vermont law disfavors blanket non-compete clauses.

Option B: No non-compete clause included.

14. At-Will Employment:

This is an at-will employment relationship, meaning that either the Office Manager or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions below.

If the Office Manager resigns, [Number] weeks written notice is requested.

In the event of termination by the Employer, the Office Manager will receive all wages earned up to the date of termination, payable within 72 hours as required by Vermont law.

The Office Manager will receive information regarding COBRA and Vermont continuation benefits.

Upon termination, the Office Manager shall return all company property and access immediately.

15. Dispute Resolution:

Any disputes arising out of or relating to this Agreement shall be resolved first through internal complaint resolution.

If internal resolution is unsuccessful, the parties agree to attempt to resolve the dispute through mediation or arbitration in Vermont.

This Agreement shall be governed by and construed in accordance with the laws of the State of Vermont. The parties agree that any legal action relating to this agreement will be brought in a court of competent jurisdiction in Vermont.

16. Safety and Compliance:

The Employer complies with all requirements of the Vermont Occupational Safety and Health Act (VOSHA).

The Employer will provide a safe and ergonomic work environment.

The Office Manager is responsible for reporting any on-the-job injuries to [Manager Name/Title] immediately.

17. Sexual Harassment Prevention Training:

The Office Manager is required to participate in Vermont’s mandatory sexual harassment prevention training annually.

The Employer will distribute required notices related to sexual harassment prevention.

18. Background and Reference Checks:

Employment is contingent upon satisfactory completion of background and reference checks.

The Employer will adhere to Vermont's "ban the box" practices regarding criminal history inquiries.

The Office Manager consents to the Employer conducting such checks.

19. Amendments:

This Agreement and the Employer’s handbook may be updated to reflect changes in Vermont or federal law.

The Employer will provide notice of any such updates to the Office Manager.

The Office Manager acknowledges that all provisions of this contract are negotiable or modifiable as needed.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

Employer:

[Company Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

Office Manager:

[Employee Name]

[Employee Signature]

Date: [Date]