Vermont office assistant employment contract template

Vermont Office Assistant Employment Contract

This Vermont Office Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date], by and between:

• [Employer Legal Name], a business registered in Vermont with its principal place of business at [Employer Address] and Vermont Business ID [Employer Vermont Business ID] (the “Employer”), and
• [Employee Full Legal Name], residing at [Employee Address] with contact number [Employee Phone Number] (the “Employee”).

1. Position

• The Employer hires the Employee as a full-time Office Assistant.
• Option A: The Employee will report to [Reporting Line, e.g., Office Manager, Supervisor Name].
• Option B: The Employee will report directly to the [Position Title].

2. Duties and Responsibilities

• The Employee's primary duties and responsibilities include, but are not limited to:
  • Reception management (greeting visitors, managing incoming calls).
  • Scheduling and calendar management for [List of People/Departments].
  • Processing incoming and outgoing correspondence (mail, email, faxes).
  • Filing and records maintenance, adhering to Vermont document retention policies.
  • Office supply inventory management and procurement.
  • Meeting setup and minute-taking.
  • Handling confidential information.
  • Visitor and phone call management.
  • Preparing reports and presentations.
  • Data entry and maintenance of databases.
  • Basic bookkeeping or invoice processing (if applicable).
  • Supporting HR onboarding tasks.
  • Other duties as assigned by the Employer.

3. Work Location and Hours

• The Employee's primary work location is [Work Location Address], Vermont.
• Office hours are Monday through Friday, [Start Time] to [End Time], with a [Length of Time] unpaid meal break and [Number] paid rest periods of [Length of Time].
• Option A: Remote work is not permitted.
• Option B: Remote work may be permitted on [Days of the Week], subject to Employer approval and Vermont legal considerations.
• Option C: Flexible scheduling may be available, subject to Employer approval.

4. Full-Time Status and Overtime

• The Employee is a full-time employee, working [Number] hours per week.
• The Employee is eligible for overtime pay at a rate of one and one-half (1.5) times their regular hourly rate for all hours worked exceeding 40 hours per workweek, as required by Vermont law.
• The Employee is required to accurately record all hours worked. Timekeeping records will be retained in compliance with Vermont law.

5. Compensation

• The Employee will be paid [Salary/Hourly Wage] [per year/per hour], payable [Weekly/Bi-weekly/Monthly].
• Payment will be made by [Method of Payment, e.g., direct deposit, check].
• Option A: The Employee is eligible for a bonus of [Bonus Amount], based on [Bonus Criteria].
• All legally required withholdings and deductions will be made from the Employee's pay.

6. Paid Leave

• The Employee is eligible for paid vacation leave, accruing at a rate of [Accrual Rate].
• The Employee is eligible for paid holiday leave, including the following Vermont-recognized public holidays: [List of Holidays].
• The Employee is eligible for paid sick leave in accordance with Vermont's Earned Sick Time law. Accrual, use, and carryover of sick time will be governed by Vermont law.

7. Benefits

• The Employee is eligible to participate in the following benefits programs:
  • Health insurance.
  • Dental insurance.
  • Vision insurance.
  • Retirement/Profit-sharing plan.
  • Reimbursement for [Specify Reimbursable Expenses, e.g., mileage].
  • Option A: Commuter/transit benefits.
  • Option B: Employee wellness program.
  • Option C: Tuition/training assistance.
• The Employer reserves the right to change or terminate benefits plans at any time.

8. Workplace Health and Safety

• The Employer is committed to providing a safe and healthy work environment in compliance with Vermont law.
• The Employee will adhere to all workplace health and safety policies and procedures.
• The Employer provides worker's compensation coverage as required by Vermont law. The Employee is responsible for reporting work-related injuries immediately to [Contact Name].

9. Confidentiality

• The Employee acknowledges that they will have access to confidential information, including sensitive business information, client contacts, personal data of staff or visitors, and proprietary processes.
• The Employee agrees to maintain the confidentiality of all such information and not to disclose it to any third party, during or after employment, except as required by law. This clause is intended to comply with relevant Vermont law.

10. Use of Company Systems and Equipment

• The Employee's use of company systems, equipment, and office technology is subject to the Employer's policies.
• The Employee will adhere to all data privacy and security protocols, complying with Vermont and federal requirements.

11. Company Policies

• The Employee will adhere to the Employer's policies regarding personal use of work resources, attendance, punctuality, dress code (if any), and interaction with clients or the public.

12. Performance and Conduct

• The Employer expects the Employee to perform their duties diligently and professionally.
• Any performance problems, insubordination, or misconduct will be addressed in accordance with the Employer's policies.

13. Anti-Discrimination and Anti-Harassment

• The Employer is committed to providing a workplace free of discrimination and harassment, in compliance with Vermont and federal law. This includes protection based on gender identity, sexual orientation, ancestry, and other Vermont-specific protected traits.
• The Employee will adhere to the Employer's anti-discrimination and anti-harassment policies. Complaint and investigation procedures are outlined in the Employee Handbook.

14. Ownership of Work Product

• All work products created by the Employee during their employment, including written materials, templates, and reports, are the property of the Employer.

15. Modification of Job Duties

• The Employer reserves the right to modify the Employee's job duties within the reasonable scope of office assistant work.

16. Probationary Period

• Option A: The Employee will serve a probationary period of [Number] days.
• Option B: There is no probationary period.
• During the probationary period, the Employee's performance will be reviewed at [Review Frequency, e.g., weekly, bi-weekly] intervals.

17. At-Will Employment

• This is an at-will employment relationship. This means that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the provisions of this Agreement and Vermont law.

18. Resignation and Termination

• The Employee agrees to provide [Number] weeks' written notice of resignation.
• Upon resignation or termination, the Employee will return all company property, including keys/access cards, confidential data, and equipment.
• The Employer will provide the Employee with their final wages and benefits in accordance with Vermont employment statutes.

19. Dispute Resolution

• Any disputes arising out of or relating to this Agreement will be resolved through [Dispute Resolution Method, e.g., internal complaint process, mediation].
• The venue for any legal proceedings shall be in the state and federal courts located in Vermont.

20. Vermont-Specific Notices and Disclosures

• The Employee acknowledges receipt of the Vermont Earned Sick Time notice and other required employment notices.
• Accommodation procedures and a point of contact are available for persons with disabilities under the Vermont Fair Employment Practices Act (VFEPA) and ADA: [Contact Name].

21. Compliance Issues

• The Employee will comply with all applicable Vermont laws and regulations, including those relating to safeguarding Social Security numbers and wage transparency.

22. Moonlighting and Conflicts of Interest

• The Employee will not engage in any moonlighting or outside employment that creates a conflict of interest with the Employer's business. The Employee will disclose any pre-existing restrictions on employment to the Employer.

23. Background Check and Authorization to Work

• Option A: Employment is contingent upon successful completion of a background check.
• The Employee represents that they are authorized to work in the United States.

24. Entire Agreement and Governing Law

• This Agreement constitutes the entire agreement between the parties and supersedes all prior or contemporaneous communications and proposals, whether oral or written.
• This Agreement shall be governed by and construed in accordance with the laws of the State of Vermont.
• Any modifications to this Agreement must be in writing and signed by both parties.

25. Signatures

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Representative Name]
[Employer Representative Title]
[Employer Legal Name]

____________________________
[Employee Full Legal Name]

Date: [Date]