Vermont IT assistant employment contract template

Vermont IT Assistant Employment Contract

This Vermont IT Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date] by and between [Employer Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position

The Employer hereby employs the Employee as an IT Assistant.

• Option A: Full-time employee.
• Option B: Part-time employee.

The Employee accepts such employment and agrees to perform faithfully and diligently the duties assigned to him/her.

• Option A: Primary Worksite: [Worksite Address in Vermont].
• Option B: Remote Work: Employee will primarily work remotely. The Employer may require the employee to attend the office on [frequency or specific days].
• Option C: Hybrid Arrangement: Employee will work both on-site and remotely according to a schedule determined by the Employer.

2. Job Description

The Employee's responsibilities include, but are not limited to:

• Providing end-user technical support.
• Troubleshooting hardware and software issues.
• Configuring and maintaining IT infrastructure.
• Managing user accounts and permissions, including adhering to Vermont privacy compliance requirements.
• Assisting with cybersecurity protocols.
• Supporting network connectivity.
• Executing software installations and updates.
• Performing data backup and restoration.
• Managing IT inventory (tagging, disposal per Vermont e-waste standards).
• Assisting with equipment procurement.
• Maintaining up-to-date technical documentation.

The Employee will be expected to use the following systems:

• Operating Systems: [Specify Operating Systems]
• Ticketing Platforms: [Specify Ticketing Platforms]
• Remote Support Tools: [Specify Remote Support Tools]
• Communication and Collaboration Applications: [Specify Applications, e.g., VPN, Remote Desktop, Microsoft 365, G Suite]
• Vermont-based Compliance Tools: [Specify Vermont Compliance Tools]

3. Term and Hours

• Option A: This is a full-time position. The standard work hours are [Number] hours per week, typically from [Start Time] to [End Time], [Days of the Week].
• Option B: This is a part-time position. The work hours are [Number] hours per week, typically from [Start Time] to [End Time], [Days of the Week].

• Option A: Schedule Flexibility: The employee's schedule will be flexible.
• Option B: Schedule Rigidity: The employee's schedule will be fixed.

• Option A: Overtime: Occasional after-hours support or on-call duties may be required.
  • Overtime will be tracked and paid in accordance with Vermont state law.
• Option B: Overtime: Overtime is not expected in this position.

Breaks and Meal periods shall comply with Vermont law.

4. Compensation

• Option A: Salary: The Employer will pay the Employee a base salary of [Salary Amount] per year, payable [Payment Frequency] (e.g., bi-weekly).
• Option B: Hourly Wage: The Employer will pay the Employee an hourly wage of [Hourly Wage Amount] per hour.

• Payment Method: [Specify Payment Method, e.g., direct deposit]

Overtime and double-time pay will be calculated in accordance with Vermont law.

• Option A: Bonus: The Employee may be eligible for a bonus based on performance.
• Option B: Certification Incentive: The employee may be eligible for incentives for obtaining certain IT certifications.

• Option A: Merit Raises: The employee will be eligible for merit raises based on performance reviews.
• Option B: Merit Raises: Merit raises are not currently offered for this position.

Deduction Authorizations will comply with Vermont statutes.

5. Employee Benefits

The Employee shall be eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:

• Health, dental, and vision coverage.
• Vermont-compliant paid sick leave and vacation accrual.
• State and federal holidays recognized in Vermont.
• Participation in company 401(k) or Vermont state-mandated retirement plans (if applicable).
• Paid family and medical leave under Vermont regulations.
• Option A: Remote work stipend: [Stipend Amount and Frequency].
• Option B: Public transit or parking reimbursement (if applicable).
• Option C: Tuition or certification reimbursement for relevant IT training.
• Option D: No additional benefits offered.

Benefit adjustments or policy changes will be made in accordance with Vermont law.

6. Compliance with Laws

The Employer and Employee agree to comply with all applicable Vermont state and federal employment laws, including anti-harassment, anti-discrimination, and equal employment policies. Specifically, the Employer prohibits discrimination based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, place of birth, disability, military service, HIV status, and crime victim status, etc., as protected under Vermont’s Fair Employment Practices Act.

7. Confidentiality and Data Security

The Employee agrees to maintain the confidentiality of all confidential information of the Employer and its clients, including but not limited to HIPAA (if healthcare clients), FERPA (if educational clients), Vermont’s Consumer Data Privacy regulations, and Vermont-specific cybersecurity reporting obligations.

8. Intellectual Property

All work product, scripts, configurations, technical documentation, system designs, and any related developments or improvements created during employment are the property of the Employer. The Employee agrees not to use or distribute any such information without authorization.

9. Acceptable Use Policy

The Employee agrees to adhere to the Employer's acceptable use policy for company networks and assets, including Vermont-compliant monitoring and privacy disclosures, personal device use rules (BYOD), and data breach reporting protocols tailored to Vermont requirements.

10. IT Security Policies

The Employee agrees to comply with all company IT security, privacy, and records retention policies, including prompt reporting of data security incidents and active participation in security awareness training.

11. External Technology Activities

The Employee agrees to obtain pre-approval for any freelance tech work, outside IT consulting, or participation in open-source/community projects on company time.

12. Non-Competition

The Employee acknowledges Vermont's restrictions on non-compete agreements. The Employee agrees to maintain strict confidentiality of the Employer's proprietary information both during and after the term of employment and will not solicit clients of the Employer for [Number] years after termination.

13. Work Performance Standards

The Employee agrees to maintain high work performance standards, including required response times to support tickets, documentation of support incidents, timely hardware/software updates, proactive communication with staff, compliance with Vermont occupational safety, and will participate in regular performance reviews.

14. Company-Issued Devices

The Employee agrees to properly use and protect company-issued devices, software, credentials, and physical access cards. Upon termination of employment, the Employee will promptly return all such items.

15. Termination

This is an at-will employment relationship, meaning that either the Employer or Employee may terminate the employment relationship at any time, with or without cause, subject to Vermont law.

• Option A: Voluntary Resignation Notice: The Employee agrees to provide [Number] weeks' written notice prior to resignation.
• Option B: Voluntary Resignation Notice: The Employee agrees to provide [Number] days' written notice prior to resignation.

• Severance Provisions: [Specify Severance Provisions, if any].
• Final paycheck timing will comply with Vermont law.

16. Unemployment Insurance and COBRA

The Employee will be provided with information regarding unemployment insurance claims and Vermont COBRA or state continuation of health benefits upon termination of employment.

17. Dispute Resolution

The Employer and Employee agree to first attempt to resolve any disputes through good-faith negotiation. If negotiation is unsuccessful, the parties agree to [Mediation/Arbitration] as a preferred step before court action. This Agreement shall be interpreted and enforced under the laws of the State of Vermont, and venue for any legal action shall be in [County], Vermont.

18. Workers' Compensation

The Employee is covered by the Employer's workers' compensation insurance in compliance with Vermont regulations.

19. Amendment

All terms, schedules, and benefits are subject to change by written amendment or employer policy in accordance with Vermont labor law.

20. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

21. Severability

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________