Vermont executive assistant employment contract template

Vermont Executive Assistant Employment Contract

This Full-Time Executive Assistant Employment Contract (the “Agreement”) is made and entered into as of [Date of Execution] by and between:

[Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] (“Employer”),

and

[Employee Legal Name], residing at [Employee Address] (“Employee”).

Position and Responsibilities

The Employer hereby employs the Employee as an Executive Assistant.

The Employee accepts such employment and agrees to perform faithfully and diligently the duties and responsibilities assigned to them.

Detailed responsibilities include, but are not limited to:

• Calendar and schedule management for executive(s).
• Travel planning, including compliance with expense and per diem policies.
• Meeting coordination and preparation.
• Screening and prioritizing information for executives.
• Drafting correspondence and communications.
• Document management and organization.
• Gatekeeping and managing executive access.
• Preparing presentations and supporting materials.
• Interfacing with organizational stakeholders.
• Handling confidential information relating to business operations.
• Special project assistance as needed by Vermont-based executives.

Reporting Structure and Evaluation

The Employee will report directly to [Supervisor Name and Title].

Option A: The Employee will also take direction from [Other Executive Name and Title].

Option B: The Employee will collaborate with other administrative staff as needed.

Performance will be evaluated based on:

• Efficiency in managing executive calendars.
• Accuracy and timeliness of travel arrangements.
• Effectiveness in communication and information management.
• Discretion and confidentiality in handling sensitive matters.
• Proactive problem-solving and initiative.

Work Location and Travel

The primary work location is [Employer Address] in Vermont.

Option A: The Employee is expected to travel occasionally within Vermont to [Specific Locations].

Option B: Travel outside of Vermont may be required [Frequency and Destinations].

Option C: This position is eligible for a hybrid work arrangement with [Number] days in office per week.

Employment Type and Working Hours

This is a full-time employment position.

The standard workweek is [Number] hours per week.

Core working hours are from [Start Time] to [End Time], Monday through Friday.

Option A: Overtime may be required and will be compensated in accordance with Vermont and federal law.

Option B: Overtime is not anticipated for this role, however, if necessary, it must be pre-approved by [Supervisor Name].

Meal and rest breaks will be provided in accordance with Vermont law.

Compensation

The Employee's base salary/hourly wage will be [Amount] per [Year/Hour], payable [Frequency, e.g., bi-weekly].

Option A: Overtime will be calculated at 1.5 times the regular hourly rate for hours worked over 40 in a workweek, as required by the FLSA.

Option B: The employee is eligible for a merit-based bonus, the amount of which is determined at the Employer's discretion.

Payments will be made via [Direct Deposit/Other Vermont-Compliant Method].

Annual increases, if any, will be based on performance and budgetary considerations.

Employee Benefits

The Employee is eligible for the following benefits:

• Employer-sponsored health, dental, and vision insurance.
• Company retirement plan [Details, e.g., 401(k) with matching contributions].
• Paid Time Off (PTO) in accordance with Vermont law [Accrual Rate].
• Observed Vermont and federal holidays.
• Family and medical leave rights as specified under Vermont and federal law (FMLA and Vermont Parental and Family Leave Act).
• Option A: Wellness support program.
• Option B: Professional development or continuing education stipend of [Amount] per year.
• Option C: Job-relevant technology or device stipend of [Amount].

Confidentiality

The Employee acknowledges that they will have access to confidential information of the Employer, including but not limited to:

• Proprietary company data.
• Sensitive personnel and financial records.
• Third-party and client information.

The Employee agrees to hold all such information in strict confidence, both during and after employment, in accordance with the Vermont Trade Secrets Act.

Document Retention and Electronic Communication

The Employee will maintain accurate and organized records in accordance with company policy.

All electronic communication will be conducted professionally and in compliance with company IT policies.

Intellectual Property

All intellectual property created by the Employee during employment, including documents, presentations, and processes, is the property of the Employer.

Behavioral Standards

The Employee is expected to maintain the highest standards of professionalism, discretion, and integrity.

The Employee will adhere to the company's code of conduct and avoid any conflicts of interest.

Anti-Harassment and Anti-Discrimination

The Employer is committed to providing a workplace free from harassment and discrimination, in accordance with Vermont's Fair Employment Practices Act.

This includes protection against discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, mental or physical disability, ancestry, HIV status, etc.

Retaliation against any employee who reports harassment or discrimination is strictly prohibited.

At-Will Employment and Termination

This is an at-will employment relationship, meaning that either party may terminate the employment at any time, with or without cause, subject to the provisions outlined herein.

Option A: The Employee is required to provide [Number] weeks' written notice of resignation.

Option B: In the event of termination by the Employer, the Employee will receive final pay and any accrued PTO payout in accordance with Vermont law.

Upon termination, the Employee must return all company property and delete/transfer any sensitive data.

Background and Reference Checks

This offer of employment is contingent upon successful completion of [Background Check Type].

The Employee consents to the Employer conducting reference checks as deemed necessary.

Non-Compete

Given Vermont's stance on non-compete agreements, any such agreement must be reasonable in scope, duration, and geography to be enforceable.

Option A: The Employee agrees not to compete with the Employer for a period of [Number] months following termination of employment within [Geographic Area].

Option B: No Non-Compete Required.

Worker's Compensation

The Employee is covered by Vermont's worker's compensation law.

Any work-related injury or illness must be reported to the Employer immediately.

Dispute Resolution

Any disputes arising out of or relating to this Agreement shall be resolved through:

• Initial internal resolution.
• Mediation.
• As a last resort, arbitration or litigation in Vermont courts.

This Agreement shall be governed by and construed in accordance with the laws of the State of Vermont.

Data Privacy and Cybersecurity

The Employee will adhere to the Employer's data privacy and cybersecurity policies.

This includes secure password management and compliance with Vermont's data breach notification requirements.

Amendments

This Agreement may be amended only in writing and signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Legal Name]

Signature: ____________________________