Vermont receptionist employment contract template

Vermont Receptionist Employment Agreement

This Vermont Receptionist Employment Agreement (the "Agreement") is made and entered into as of this [Date], by and between [Employer Full Legal Name], with its principal place of business at [Employer Address] (hereinafter "Employer"), and [Employee Full Legal Name], residing at [Employee Address] (hereinafter "Employee").

1. Position and Job Description

The Employer hereby employs the Employee as a Receptionist.

Job Description:

• Option A: The Employee shall perform the following duties: answering and routing telephone calls, greeting and directing visitors or clients, management of physical and digital reception logs, distribution and tracking of mail and deliveries, maintaining the main office area, scheduling appointments and meeting rooms, using Vermont-standard office equipment (e.g., multi-line phones, fax, copiers, scanners), complying with privacy and client information confidentiality, complying with safety and COVID-19 policies, handling emergency procedures, and providing direct support to office staff and management.
• Option B: The Employee shall perform the duties as outlined in Exhibit A attached hereto.

2. Supervision and Training

• Option A: The Employee will report directly to the [Supervisor Title].
• Option B: The Employee will report to the Office Manager or Practice Administrator.
• The Employee is required to attend Vermont-mandated workplace training, including but not limited to sexual harassment prevention and workplace safety.

3. Work Location

• Option A: The primary work location is [Vermont Site Address].
• Option B: The primary work locations are [Vermont Site Address 1] and [Vermont Site Address 2].
• Remote work policies will be as defined in the Employer’s written policy, if applicable, and subject to restrictions related to visitor information confidentiality and physical presence requirements.
• Procedures for inclement weather, school closure, or other Vermont-specific disruptions will be communicated by the [Contact Person/Department].

4. Employment Status and Hours

The Employee's employment is full-time.

• Option A: The regular hours of work will be [Start Time] to [End Time], [Days of the Week]. The Employee is entitled to Vermont-mandated breaks and meal periods.
• Option B: The regular hours of work will be as scheduled by the Employer, subject to Vermont’s minimum break and meal period requirements. This may include rotating, weekend, or evening shifts.
• Overtime will be paid for hours worked over 40 in a workweek, as required by Vermont law.

5. Compensation and Benefits

• Option A: The Employee will be paid an hourly wage of [Hourly Wage] per hour.
• Option B: The Employee will be paid an annual salary of [Salary Amount], payable [Pay Frequency].
• Overtime will be paid at a rate of one and one-half times the Employee's regular rate of pay for hours worked over 40 in a workweek.
• Shift differentials: [Describe any applicable shift differentials].
• Reception bonuses: [Describe any applicable reception bonuses].
• The Employee is eligible for benefits as outlined in the Employer's benefit plan documents, including:
  • Group health, dental, and vision insurance, subject to eligibility requirements.
  • Paid time off (PTO): [Number] days per year, accruing as per Employer policy.
  • Paid sick leave as required under the Vermont Earned Sick Time law.
  • Paid holidays: [List of Vermont-standard holidays].
  • Retirement plan options: [Describe options, e.g., 401(k)].
  • Commuter or parking benefits: [Describe benefits].
  • Reimbursement for work uniforms or required presentation standards: [Describe reimbursement policy].

6. Termination and Final Pay

Upon termination of employment, the Employer will provide the Employee with a final wage payment within 72 hours, as required by Vermont law.

The Employee is responsible for returning all office keys, badges, and equipment upon termination.

7. Confidentiality and Privacy

The Employee acknowledges that during the course of employment, they will have access to confidential information, including visitor, patient, or client information.

The Employee agrees to comply with all applicable privacy laws, including Vermont health privacy laws (if applicable), attorney-client privilege (if applicable), and Vermont's data breach notification statute.

The Employee shall not disclose any confidential information to any third party without the Employer's written consent.

All work product, logs, scheduling records, and business communications created during employment are the property of the Employer. This obligation survives termination of employment.

8. Compliance with Vermont Labor Laws

The Employer and Employee agree to comply with all applicable Vermont labor laws, including those related to minimum wage, rest and meal breaks, lactation breaks, and limits on off-the-clock work.

9. Anti-Discrimination and Anti-Harassment

The Employer is an equal opportunity employer and prohibits discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, ancestry, place of birth, disability, HIV status, or any other legally protected characteristic under Vermont law.

The Employee is required to participate in mandatory Vermont sexual harassment prevention training.

The Employer has an internal complaint process for addressing discrimination and harassment, as outlined in the Employee Handbook.

10. Professional Conduct

The Employee is expected to maintain a professional demeanor at all times, including appropriate attire, customer service standards, punctuality, and use of language.

The Employee shall not accept gifts or gratuities unless expressly permitted by Employer policy.

11. Use of Technology

The Employee's use of Employer-provided phones, computers, and software is subject to the Employer's policies.

Personal calls and internet access are subject to the Employer's restrictions.

The Employee acknowledges that the Employer may monitor or record communications at the front desk, consistent with Vermont law.

12. Performance Reviews and Discipline

• Option A: The Employee will receive performance reviews [Frequency].
• Option B: Performance reviews will be at the discretion of the supervisor.
• The Employer may take disciplinary action, up to and including termination, for unsatisfactory performance or misconduct, following a progressive warning process where applicable.
• Option A: The Employee will serve a probationary period of [Number] days, commencing on [Start Date] and ending on [End Date].

13. At-Will Employment

The Employee's employment is at-will, meaning that either the Employer or the Employee may terminate the employment relationship at any time, with or without cause or notice, subject to Vermont law.

The Employer may terminate the Employee's employment immediately for gross misconduct or breach of confidentiality.

14. Workers' Compensation and Safety

The Employee is covered by the Vermont Workers' Compensation Act.

The Employee is required to comply with all safety regulations and report any workplace injuries immediately.

Return-to-work procedures will be adjusted to the requirements of the Receptionist position.

15. Non-Compete and Non-Solicitation

• Option A: Non-compete agreements are prohibited.
• Option B: The Employee agrees not to solicit employees or customers of the Employer for a period of [Number] months following termination of employment, within a [Geographic Area]. This clause is intended to be narrowly construed and only to the extent legally enforceable under Vermont law.

16. Employment Eligibility

The Employee must provide documentation demonstrating their eligibility to work in the United States, as required by law. The Employer participates in E-Verify as required.

17. Dispute Resolution and Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of Vermont.

Any disputes arising out of or relating to this Agreement shall be resolved in the state courts of Vermont.

• Option A: The parties agree to attempt to resolve any disputes through mediation before resorting to litigation.
• Option B: Any disputes arising out of or relating to this Agreement shall be resolved by binding arbitration in accordance with the rules of the American Arbitration Association.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Full Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Full Legal Name]

Signature: ____________________________