Vermont HR assistant employment contract template

Vermont HR Assistant Employment Contract

This Vermont HR Assistant Employment Contract ("Agreement") is made and entered into as of [Date], by and between [Employer Full Legal Name], located at [Employer Address] ("Employer"), and [Employee Full Legal Name], residing at [Employee Address] ("Employee").

1. Employment

• Option A: The Employer hires the Employee as a full-time Human Resources Assistant.
• Option B: The Employer hires the Employee as a part-time Human Resources Assistant.
• Option C: The Employer hires the Employee as a contract HR Assistant.

2. Job Responsibilities

• The Employee's primary responsibilities include, but are not limited to:
• New employee onboarding and orientation.
• Benefits administration and enrollment.
• HRIS data entry and management.
• Processing payroll information, using [HRIS System Name].
• Maintaining confidential employee records.
• Assisting with recruitment and coordinating interviews.
• Supporting compliance with federal and Vermont labor laws and posting requirements.
• Facilitating employee training registration.
• Monitoring workplace safety documentation.
• Managing FMLA/leave requests in line with the Vermont Parental and Family Leave Act.
• Assisting with performance management processes.
• Other duties as assigned.

3. Qualifications

• Option A: Required qualifications include:
• Proficiency in HRIS systems, specifically [HRIS System Name].
• Knowledge of Vermont employment regulations.
• Strong attention to detail.
• Excellent interpersonal and communication skills.
• [Number] years of experience in human resources.
• Bachelor’s degree in [Major].
• Option B: Desired qualifications include:
• SHRM certification.

4. Reporting and Supervision

• Option A: The Employee will report directly to the [Job Title of Supervisor].
• Option B: The Employee will report to the [Name of Supervisor].
• The Employee will collaborate with other HR team members and department managers as needed.

5. Work Schedule and Location

• Option A: The Employee's work schedule is [Number] hours per week, from [Start Time] to [End Time], Monday through Friday, at the Employer's office located at [Employer Address].
• Option B: The Employee's work schedule will be determined by the Employer and may vary.
• Option C: The Employee may work remotely [Number] days per week, in accordance with the Employer's remote work policy. Remote work requires the secure handling of employee and company records.

6. Compensation

• Option A: The Employee's annual salary is [Dollar Amount], payable in accordance with Vermont law [Frequency of Pay, e.g., bi-weekly].
• Option B: The Employee's hourly wage is [Dollar Amount], payable in accordance with Vermont law [Frequency of Pay, e.g., bi-weekly].
• Option C: Overtime will be paid at 1.5 times the base rate for hours worked over 40 in a workweek, as required by Vermont law.
• Option D: The Employee is eligible for a bonus based on performance metrics established by the Employer. The amount of the bonus will be determined at the Employer's discretion.
• Option E: All overtime must be approved in advance by the Employee’s supervisor, [Supervisor Name].

7. Benefits

• The Employee is eligible for the following benefits, subject to the terms and conditions of the Employer's benefit plans:
• Health, dental, and vision insurance.
• Vermont-mandated Short-Term Disability and Unemployment Insurance coverage.
• Retirement plan access with employer contributions [Contribution Details].
• Paid vacation [Accrual Rate].
• Sick leave, in accordance with Vermont's Sick Leave Law (up to 40 hours/year minimum).
• Observed Vermont legal holidays.
• Parking or transit benefits, if applicable.
• Eligibility for HR-specific professional development or SHRM certification reimbursement, subject to approval by the Employer.

8. Confidentiality

The Employee agrees to maintain the confidentiality of all protected employee information, payroll data, and sensitive HR documentation, both during and after employment, in accordance with state and federal guidelines (HIPAA, FCRA, etc.). Unauthorized sharing of confidential information is strictly prohibited.

9. Intellectual Property and Work Product

All HR-related materials, documents, handbooks, and training modules created by the Employee during employment are the sole property of the Employer.

10. Anti-Discrimination and Harassment

The Employer is an equal opportunity employer and prohibits discrimination and harassment based on any protected characteristic under Vermont's Fair Employment Practices Act, including gender identity, family status, and ancestry.

11. Compliance and Reporting

The Employee is responsible for supporting compliance with Vermont wage and hour postings, leave laws, and safety regulations. The Employee must also report any suspected violations of law or company policy.

12. Restrictive Covenants

• Option A: Employee acknowledges and agrees that during their employment with the Company, and for a period of [Number] months following the termination of their employment for any reason, the Employee will not solicit, directly or indirectly, any of the Employer’s employees to terminate their employment and work for any other company.
• Option B: This Agreement does not include a non-compete clause, except as narrowly permitted by Vermont law.

13. Standards of Conduct

The Employee is expected to maintain professional behavior, avoid conflicts of interest, and act as a mentor to other HR team members.

14. Mandatory Reporting

The Employee is required to report any workplace hazards or inappropriate conduct, in accordance with Vermont Whistleblower protections.

15. Technology and Equipment

The Employee is required to use HRIS, payroll, and file management systems as directed by the Employer. The Employee is responsible for the proper handling of physical and digital personnel files and must return all company property at termination.

16. Employment At-Will

• Option A: The Employee's employment is at-will, meaning that either the Employee or the Employer may terminate the employment relationship at any time, with or without cause or notice, subject to the terms of this Agreement.
• Option B: The first [Number] days of employment is a probationary period.
• Option C: The Employee must provide [Number] weeks written notice to voluntarily resign.
• Option D: Upon termination, the Employer will provide a reason for termination in writing to the employee.

17. Grievance and Dispute Resolution

The Employer encourages the Employee to first attempt to resolve any grievances internally, through the Employer's grievance procedures. Voluntary mediation and binding arbitration may be used where permissible under Vermont law. Vermont law and forums govern any disputes.

18. Workers' Compensation and Safety

The Employee is covered by Vermont Workers' Compensation and must comply with all occupational safety standards and workplace violence prevention procedures.

19. Training

The Employee will participate in ongoing HR compliance training, diversity and inclusion initiatives, and annual anti-harassment training, as required by Vermont regulations.

20. Notices and Amendments

All contractual notices and amendments must comply with Vermont contract law formalities.

21. Entire Agreement

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous communications and proposals, whether oral or written.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Representative Name]

[Employer Title]

[Employer Full Legal Name]

____________________________

[Employee Full Legal Name]