Vermont cleaner employment contract template

Vermont Cleaner Employment Contract

This Vermont Cleaner Employment Contract is made and entered into as of this [Date] by and between:

[Employer Full Legal Name], residing at [Employer Residential Address], with phone number [Employer Phone Number] and email address [Employer Email], hereinafter referred to as "Employer,"

and

[Cleaner Full Legal Name], residing at [Cleaner Residential Address], with phone number [Cleaner Phone Number] and email address [Cleaner Email], hereinafter referred to as "Cleaner."

1. Position: Full-Time Cleaner

• Option A: The Cleaner is hired as a Full-Time Cleaner.
• Option B: The Cleaner is hired as a Full-Time Cleaner, specializing in [Specific Cleaning Area].

2. Duties:

• Option A: General Cleaning Duties:
  • Office cleaning
  • Sanitizing and disinfecting surfaces
  • Restroom cleaning and restocking
  • Floor care (vacuuming, mopping, sweeping, buffing)
  • Trash and recycling removal
  • Kitchen and breakroom cleaning
  • Supply management and reporting
  • Specialized cleaning (carpets, windows, deep cleaning on schedule)
  • Safe use and storage of chemicals following OSHA and Vermont hazardous substances guidelines
  • Proper use and maintenance of commercial cleaning equipment
  • Reporting building or equipment damage
  • Adherence to specific site safety or confidentiality protocols as applicable
• Option B: Specific Duties: [Detailed Description of Specific Duties]

3. Work Schedule:

• Option A: Standard Work Schedule:
  • Weekly Hours: [Number] hours per week. Full-time status is defined as at least 30 hours per week.
  • Start Time: [Time].
  • End Time: [Time].
  • Vermont-mandated meal and rest breaks will be provided in accordance with Vermont law.
  • Shift Patterns: [Daytime/Evenings/Weekends].
  • Location(s) of Work: [Employer Site(s)/Multiple Buildings].
  • Travel Between Sites: [Yes/No]. If yes, describe the travel requirements: [Description].
  • Shift Coverage and Swaps: [Description of Policy].
• Option B: Variable Work Schedule: [Detailed Description of Variable Work Schedule]

4. Overtime:

• Option A: Overtime Policy:
  • Eligible for overtime at time-and-a-half for hours worked over 40 per week, as per FLSA and Vermont Department of Labor regulations.
  • Overtime Approval Procedures: [Description of Approval Process].
• Option B: No Overtime: [Justification for why overtime is not applicable, if permitted by law]

5. Compensation:

• Option A: Standard Compensation:
  • Hourly Wage: [Dollar Amount] (at or above Vermont minimum wage).
  • Pay Frequency: [Weekly/Biweekly] in accordance with Vermont law.
  • Overtime Rate: Time and a half, as required by law.
  • Permissible Withholdings and Deductions: Standard deductions as required by law (e.g., taxes, social security).
  • Process for Recording Hours: [Manual Timesheets/Electronic System].
  • Final Paycheck Timing: In accordance with Vermont law.
  • Performance-Based Incentives: [Description of Incentives, if any].
  • Retention Bonuses: [Description of Bonuses, if any].
• Option B: Alternative Compensation Structure: [Detailed Description]

6. Benefits:

• Option A: Comprehensive Benefits:
  • Health Insurance: [Yes/No]. If yes, describe eligibility and contribution rates: [Description].
  • Dental Insurance: [Yes/No]. If yes, describe eligibility and contribution rates: [Description].
  • Vision Insurance: [Yes/No]. If yes, describe eligibility and contribution rates: [Description].
  • Paid Time Off (Vacation, Sick Days): Accrual rates, carryover, and usage: [Description]. Compliance with Vermont Healthy Workplaces Act for earned sick time.
  • Vermont’s short-term family leave: [Description of Policy].
  • Paid Holidays: [List of Holidays].
  • Retirement Plans: [Yes/No]. If yes, describe eligibility and contribution rates: [Description].
  • Workers' Compensation Insurance: Provided as mandated by Vermont law.
  • Unemployment Insurance: Coverage provided.
  • Uniforms: [Yes/No]. If yes, description: [Description].
  • Laundry Service: [Yes/No].
  • Equipment Reimbursement: [Description of Policy, if any].
  • Wellness Programs: [Description of Programs, if any].
  • On-the-Job Training and Safety Education: Provided.
• Option B: Limited Benefits: [Description of Limited Benefits Package]

7. Health and Safety:

• Option A: Standard Health and Safety Provisions:
  • Following Vermont Occupational Safety and Health Act (VOSHA) standards.
  • Safe handling and disposal of cleaning agents.
  • Access to Material Safety Data Sheets (MSDS).
  • Mandatory use of provided personal protective equipment (PPE).
  • Infection control protocols specific to public health scenarios.
  • Prompt incident/injury reporting and documentation.
  • Protocols for working alone or after hours.
  • Compliance with any client-specific safety or security requirements.
• Option B: Site-Specific Safety Protocols: [Detailed Description of Site-Specific Protocols]

8. Confidentiality:

• Option A: Standard Confidentiality Clause:
  • Access to client information or premises.
  • Strict non-disclosure of sensitive or proprietary data.
  • Restrictions on discussing clients’ affairs externally.
• Option B: Expanded Confidentiality Clause: [Detailed Description of Expanded Clause]

9. Tools, Equipment, and Supplies:

• Option A: Employer-Provided:
  • The Employer will provide all necessary tools, equipment, and supplies.
  • Policy for using, maintaining, and returning items at separation: [Description].
• Option B: Employee-Provided:
  • The Employee is responsible for providing the following: [List of Items].
  • Reimbursement Policy: [Description, if any].

10. Behavioral and Conduct Expectations:

• Option A: Standard Conduct Policy:
  • Vermont anti-discrimination and anti-harassment protections.
  • Workplace professionalism.
  • Dress code: [Description of Dress Code].
  • Punctuality.
  • Communication protocol with clients and supervisors.
  • Respectful treatment of property.
  • Rules on substance use, including Vermont’s cannabis laws.
• Option B: Detailed Conduct Policy: [Detailed Description of Conduct Policy]

11. Employment Classification:

• Option A: At-Will Employment:
  • Employment is at-will, as defined by Vermont law. This means that either party may terminate the employment relationship at any time, with or without cause or notice, subject to any applicable laws or regulations. Exceptions for protected absences (e.g., earned sick time, family leave, or reasonable accommodations).
• Option B: Fixed-Term Employment: [Description of Fixed-Term Agreement]

12. Termination:

• Option A: Standard Termination Procedures:
  • Resignation: [Notice Period Required].
  • Employer-Initiated Termination:
    • For Cause: [Description of For Cause Termination].
    • Without Cause: [Description of Without Cause Termination].
  • Layoff: [Description of Layoff Procedures].
  • Final Wage Payout: Within 72 hours if discharged, as required by Vermont law.
  • Return of Keys/Uniforms/Equipment: Required upon termination.
  • Eligibility for Rehire: [Description of Policy].
• Option B: Detailed Termination Procedures: [Detailed Description of Termination Procedures]

13. Whistleblower Protection and Anti-Retaliation:

• Option A: Standard Whistleblower Protection:
  • Protection against retaliation for reporting safety or legal violations, as required by Vermont law.
• Option B: Expanded Whistleblower Protection Policy: [Detailed Description]

14. Vacation and Leave:

• Option A: Standard Vacation and Leave Policy:
  • Accrual Rates: [Description of Accrual Rates].
  • Carryover: [Description of Carryover Policy].
  • Usage: [Description of Usage Policy].
  • Vermont-Specific Leaves: Description of eligibility, application, and documentation requirements for short-term family leave, military leave, domestic violence leave.
• Option B: Detailed Vacation and Leave Policy: [Detailed Description]

15. Training:

• Option A: Mandatory Training:
  • Employee obligation to participate in mandatory safety, chemical handling, and sexual harassment training as required by Vermont statutes.
• Option B: Additional Training Requirements: [Description of Additional Training]

16. Dispute Resolution:

• Option A: Standard Dispute Resolution:
  • Informal Resolution: Attempted first.
  • Mediation/Arbitration: If agreed upon.
  • Governing Law and Jurisdiction: Vermont law and jurisdiction shall apply.
• Option B: Detailed Dispute Resolution Process: [Detailed Description]

17. Compliance with Laws:

• Option A: General Compliance:
  • Compliance with all relevant Vermont and federal labor laws.
  • Specifically including minimum wage law, wage payment statutes, safety regulations, worker classification guidance, and any licensing requirements for specialized cleaning.
• Option B: Specific Regulatory Compliance: [Detailed List of Specific Regulations]

18. Non-Compete:

• Option A: No Non-Compete:
  • Non-compete clauses are generally unenforceable under Vermont law.
• Option B: Restriction on Solicitation:
  • Restrictions on soliciting clients or employees following departure only if business justification exists and is consistent with Vermont standards. Details: [Description].

19. Equal Employment Opportunity:

• Option A: Standard EEO Statement:
  • Equal employment opportunity statement referencing Vermont’s protected classes.
  • Reporting avenues for any alleged discrimination or harassment.
  • Commitment to a safe, inclusive, and respectful workplace.
• Option B: Expanded EEO Statement: [Detailed Description]

20. Policy Changes:

All policies are subject to change in accordance with Vermont law and specific job site/employer requirements.

IN WITNESS WHEREOF, the parties have executed this Vermont Cleaner Employment Contract as of the date first written above.

____________________________
[Employer Full Legal Name]

____________________________
[Cleaner Full Legal Name]