South Carolina bookkeeper employment contract template

South Carolina Bookkeeper Employment Agreement

This South Carolina Bookkeeper Employment Agreement (the “Agreement”) is made and entered into as of [Date], by and between [Employer Name], a [State] [Entity Type] with its principal place of business at [Employer Address] (“Employer”), and [Employee Name], residing at [Employee Address] (“Employee”).

1. Position and Duties

Option A: The Employer hereby employs the Employee as a Full-time Bookkeeper.

Option B: The Employee accepts employment with the Employer as a Full-time Bookkeeper.

The Employee’s primary responsibilities include, but are not limited to:

• Recording daily financial transactions.
• Processing accounts payable and receivable.
• Reconciling bank statements.
• Managing payroll transactions using [Payroll Platform].
• Preparing routine financial reports (profit and loss, balance sheets, cash flow).
• Handling tax documentation, including [Specific South Carolina Taxes].
• Supporting audit processes.
• Maintaining the chart of accounts.
• Managing petty cash.
• Complying with Employer’s accounting policies and record retention requirements.
• Using [Accounting Software] and [Spreadsheet Software].

The Employee must maintain a [Minimum Education Level] or a [Specific Certification] (e.g., AIPB or NACPB).

2. Reporting and Collaboration

Option A: The Employee will report directly to [Direct Supervisor Title].

Option B: The Employee will report to [Direct Supervisor Name], [Direct Supervisor Title].

Financial reports will be submitted [Frequency] in [Format].

The Employee will participate in staff meetings as requested.

The Employee will collaborate with other departments as needed.

3. Work Location

Option A: The primary work location is [Work Location Address] in South Carolina.

Option B: The primary work location is [Work Location Address] in South Carolina, with potential for remote work under the following conditions:

• [Conditions for Remote Work]

Employer will provide the necessary equipment for on-site or remote work.

The Employee must use secure networks and VPNs when working remotely.

The Employee must adhere to the company's data privacy and security policies.

4. Employment Classification and Work Hours

The Employee is classified as non-exempt under the Fair Labor Standards Act (FLSA).

Standard work hours are [Start Time] to [End Time], [Days of the Week].

Overtime may be required and will be paid at 1.5 times the regular rate, as per South Carolina and federal law.

Rest and meal breaks will be provided per South Carolina regulations.

The Employee is required to use [Timekeeping Method] for time tracking.

5. Compensation and Benefits

Option A: The Employee’s base hourly rate is [Hourly Rate].

Option B: The Employee’s base annual salary is [Annual Salary], paid [Pay Period].

Payment will be made via [Payment Method].

[Bonus Structure], based on [Performance Metrics].

Reimbursement for work-related expenses will be provided as per company policy.

The Employee is eligible for the following benefits:

• Workers’ compensation insurance (as mandated by South Carolina law).
• Group health, dental, and vision coverage.
• Retirement or 401(k) plan with [Employer Match Terms].
• [Number] paid holidays per year.
• Vacation accrual at a rate of [Accrual Rate].
• [Number] sick leave days per year.
• [Family and Medical Leave Policy].
• [Training/License Reimbursement Policy].

6. Confidentiality

The Employee agrees to maintain the confidentiality of all client lists, financial records, employee and vendor data, and internal processes.

The Employee agrees to securely handle, transmit, and destroy sensitive information.

The Employee agrees to adhere to ethical guidelines for bookkeepers and anti-fraud internal controls.

The Employee must immediately report any suspected financial irregularities or policy breaches.

This confidentiality obligation survives the termination of this Agreement.

7. Intellectual Property

All records, documents, procedures, and materials prepared by the Employee as part of their duties are the property of the Employer.

The Employee is prohibited from unauthorized use, sharing, or removal of company records.

8. Non-Solicitation

Option A: The Employee agrees not to solicit clients, vendors, or other employees for [Duration] following termination of employment.

Option B: This section intentionally left blank.

The geographic scope of this non-solicitation agreement is limited to [Geographic Area].

9. Professional Conduct

The Employee agrees to adhere to the Employer’s code of ethics and anti-fraud policies.

The Employee must maintain data integrity and ensure accuracy and timeliness of financial recordkeeping.

The Employee is prohibited from commingling personal and company funds.

The Employee must maintain professional boundaries.

10. Performance Evaluations

The Employee will receive performance evaluations [Frequency].

Performance standards are based on [Performance Metrics].

Corrective action plans will be implemented for errors or omissions.

Performance improvement will be documented.

11. Termination and Separation

The employment relationship is at-will, as recognized by South Carolina law.

Grounds for immediate dismissal include fraud, gross negligence, or breach of confidentiality.

[Notice Period] notice is required for termination by either party, except in cases of immediate dismissal.

Upon termination, the Employee must return all company records and equipment.

The final paycheck will be delivered within [Number] days, as required by South Carolina law.

[Policy on Pro-rated Vacation/Benefits].

The Employee agrees to cooperate with audits or tax filings post-employment.

12. Dispute Resolution

The parties agree to attempt negotiation and mediation in good faith before initiating legal action.

Option A: Any disputes arising out of or relating to this Agreement shall be resolved by binding arbitration in [City, State], in accordance with the rules of the American Arbitration Association.

Option B: This section intentionally left blank.

This Agreement shall be governed by and construed in accordance with the laws of the State of South Carolina.

The parties consent to the jurisdiction of the state and federal courts located in South Carolina.

13. Compliance with Laws

The Employer complies with South Carolina’s anti-discrimination laws, prohibiting discrimination based on race, color, religion, sex, pregnancy, age, national origin, disability, genetic information, or any other protected characteristic.

The Employer maintains anti-harassment policies.

The Employer provides a safe workplace and maintains worker’s compensation coverage.

The Employer complies with OSHA regulations.

14. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________

[Employer Name]

By: ____________________________

[Employer Representative Name]

Title: [Employer Representative Title]

____________________________

[Employee Name]