South Carolina receptionist employment contract template

South Carolina Receptionist Employment Agreement

This South Carolina Receptionist Employment Agreement (the "Agreement") is made and entered into as of this [Date] by and between [Employer Name], a company organized and existing under the laws of South Carolina, with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

• Employee is hired as a full-time non-exempt Receptionist.
• The Employer is an Equal Opportunity Employer (EEO), complying with all federal and South Carolina state anti-discrimination laws.
• Employer is committed to providing a workplace free of discrimination and harassment based on race, color, religion, sex, age, disability, national origin, pregnancy, genetic information, or any other characteristic protected by law.

2. Workplace Location

• The primary workplace for Employee will be [Workplace Address, City, State, Zip Code] in South Carolina.
• The Employer warrants that the workplace complies with all applicable local zoning and business licensing requirements in South Carolina.

3. Job Responsibilities

• Employee will perform the following duties:
  • Greeting and directing visitors in a professional and courteous manner.
  • Managing the phone switchboard and multi-line telephone system.
  • Scheduling appointments and managing meeting room calendars.
  • Maintaining visitor logs and ensuring visitor confidentiality.
  • Collecting, sorting, and distributing mail and deliveries.
  • Operating office front-desk technologies (security systems, sign-in kiosks).
  • [Option A] Handling sensitive [Medical/Legal] intake procedures.
  • Preparing routine correspondence and other documents as needed.
  • Ensuring lobby cleanliness and preparedness.
  • Enforcing visitor security protocols as required.
  • Supporting office management as assigned.
  • Knowledge of local emergency procedures (fire, hurricane, etc.).

4. Reporting Structure and Communication

• Employee will report directly to [Supervisor's Title/Name].
• Employee will regularly interface with [Managers, HR, Security Staff, External Vendors, Public Visitors].

5. Work Hours and Breaks

• Employee's regular work hours will be [Start Time] to [End Time], [Days of the Week].
• Lunch Period: [Length of Lunch Break].
  • [Option A] Unpaid.
  • [Option B] Paid.
• Break Periods: [Number] breaks of [Length] minutes each.
  • [Option A] Paid.
  • [Option B] Unpaid.
• Overtime: Overtime will be paid at a rate of one and one-half (1.5) times the regular hourly rate for all hours worked over 40 in a workweek, as required by the Fair Labor Standards Act (FLSA) and South Carolina law. Overtime must be pre-approved by [Supervisor's Title/Name].

6. Presence, Tardiness, and Absence

• Employee must be present at the front desk during all assigned business hours.
• Tardiness: Employee must notify [Supervisor's Title/Name] [Timeframe] in advance.
• Absence: Employee must notify [Supervisor's Title/Name] [Timeframe] in advance, following company policy.

7. Dress Code and Appearance

• The required dress code is [Professional Attire/Business Casual].
• Employee is expected to maintain a professional appearance and good hygiene at all times.

8. Compensation

• Employee's base wage will be [Dollar Amount] per [Hour/Year].
• Pay Frequency: Employee will be paid [Frequency - e.g., bi-weekly].
  • [Option A] Direct Deposit.
  • [Option B] Paper Check.
• Overtime pay will be calculated in accordance with federal and South Carolina law.
• Wage Reviews: Regular wage reviews will be conducted [Frequency - e.g., annually].
• Tips/Gratuities: [Applicable/Not Applicable]. If applicable, the Employer will comply with all applicable South Carolina laws regarding tips.

9. Benefits

• Employee may be eligible for the following benefits, subject to the terms and conditions of the applicable plan documents:
  • Health Insurance: [Eligibility Details].
  • Dental Insurance: [Eligibility Details].
  • Vision Insurance: [Eligibility Details].
  • Retirement Plan: [Eligibility Details].
  • Life Insurance: [Eligibility Details].
  • Disability Insurance: [Eligibility Details].
  • Paid Time Off (PTO): [Accrual Rate/Details]. South Carolina does not mandate paid leave.
  • Holidays: [List of Holidays].
  • [Option A] Parking Reimbursement: [Details].
  • [Option B] Uniform Reimbursement: [Details].

10. Onboarding and Training

• Employee will complete the following onboarding and training programs:
  • Telephone System Training.
  • Visitor Management Software Training.
  • Confidentiality Procedures Training (HIPAA, Client Confidentiality, Family Privacy Protection Act).
  • [Option A] First-Aid/CPR Training.
  • [Option B] Customer Service Seminars.

11. Confidentiality and Data Privacy

• Employee acknowledges that they will have access to confidential information, including visitor information, internal schedules, and incoming mail.
• Employee agrees to maintain the confidentiality of all such information, in compliance with all applicable laws, including HIPAA (if applicable), client confidentiality rules (if applicable), and the South Carolina Family Privacy Protection Act.

12. Media and Photo Release

• Employee acknowledges that they may be photographed or filmed at the front desk for security or marketing purposes.
  • [Option A] Employee grants Employer permission to use their likeness in such materials.
  • [Option B] Employee reserves the right to decline to be photographed or filmed.

13. Anti-Discrimination and Harassment

• The Employer prohibits discrimination and harassment based on race, color, religion, sex, age, disability, national origin, pregnancy, genetic information, or any other characteristic protected by law, in accordance with the South Carolina Human Affairs Law and Title VII of the Civil Rights Act of 1964.

14. Workplace Conduct

• Employee is expected to maintain a professional demeanor at all times.
• Employee must follow the company's protocol for handling difficult visitors.
• Employee must prevent solicitation and loitering in the reception area.
• Employee must report any inappropriate behavior at the front desk to [Supervisor's Title/Name].

15. Technology and Equipment Usage

• Employee will be provided with a computer, phone, and security badge.
• Personal use of business equipment during work time is prohibited.
• Employee acknowledges that video/audio monitoring may be in place and has received written notification of such surveillance, as required by South Carolina law.

16. At-Will Employment

• Employee's employment is at-will, meaning that either party may terminate the employment relationship at any time, for any lawful reason.

17. Resignation and Discharge

• In the event of resignation, Employee agrees to provide [Number] weeks' written notice.
• Upon termination, Employee must return all company property, including keys, badges, uniforms, and technology.
• Employee's final paycheck will be provided within 48 hours of separation or by the next regular pay date, in accordance with South Carolina law.

18. Restrictive Covenants

• [Option A] Non-Disclosure: Employee agrees not to disclose any confidential information of the Employer during or after employment.
• [Option B] Non-Solicitation: Employee agrees not to solicit the Employer's clients or employees for a period of [Number] months after termination of employment.
• [Option C] Non-Compete: Employee agrees not to work for a direct competitor of the Employer within a [Number] mile radius for a period of [Number] months after termination of employment. This restriction applies only to receptionist or administrative roles.

19. Dispute Resolution

• Any disputes arising out of or relating to this Agreement will be resolved through the following process:
  • Internal Company Complaint/Grievance Procedure.
  • Mediation in [City, State].
  • Arbitration in [City, State].

20. Controlling Law

• This Agreement shall be governed by and construed in accordance with the laws of the State of South Carolina, including but not limited to the South Carolina Code.

21. Workers' Compensation

• The Employer provides workers' compensation insurance in compliance with the South Carolina Workers' Compensation Act.

22. Occupational Safety and Health

• The Employer complies with the Occupational Safety and Health Act of South Carolina (SC OSHA) and provides a safe and hazard-free front desk area.

23. Workplace Injuries and Emergencies

• Employee must report any workplace injuries or emergencies to [Supervisor's Title/Name] immediately.
• Employee must follow the company's procedures for handling workplace injuries, emergency events, or visitor threats.

24. Certifications and Background Checks

• [Applicable/Not Applicable] Employee is required to maintain a [Certification Name] certification.
• [Applicable/Not Applicable] Employee is subject to a background check conducted by [Agency].

25. Record-Keeping and Timesheets

• Employee must accurately record their work hours on the company's timesheet system.
• Employee must submit their timesheet by [Day and Time].

26. COVID-19 and Infectious Disease Protocols

• Employee must follow all COVID-19 and infectious disease protocols as required by current South Carolina DHEC guidance.

27. Non-Retaliation

• The Employer prohibits retaliation against employees for complaints or lawfully protected activities, in accordance with South Carolina and federal law.

28. Policy Revisions

• The Employer reserves the right to revise its policies and procedures at any time.
• Employee will be notified of any changes to this Agreement in writing.

29. Progressive Discipline

• The Employer may use a progressive discipline policy for violations of company policy, including:
  • Verbal Warning.
  • Written Warning.
  • Suspension.
  • Termination.

30. Leave Laws

• Employee is eligible for leave in accordance with the Family and Medical Leave Act (FMLA) and the South Carolina Pregnancy Accommodations Act, subject to meeting the eligibility requirements.

31. Acknowledgment

• Employee acknowledges that they have read, understood, and agree to the terms and conditions of this Agreement.
• Employee acknowledges receipt of the company's [Employee Handbook/Policy Manuals].

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

____________________________
[Employer Name]

By: ____________________________
[Employer Representative Name]
[Employer Representative Title]

____________________________
[Employee Name]

Date: ____________________________