South Carolina executive assistant employment contract template

South Carolina Executive Assistant Employment Agreement

This South Carolina Executive Assistant Employment Agreement ("Agreement") is made and effective as of [Effective Date], by and between:

• [Employer Legal Name], a [State of Incorporation] corporation with its principal place of business at [Employer Address] ("Employer"), and
• [Executive Assistant Legal Name], residing at [Executive Assistant Address] ("Executive Assistant").

1. Position

• The Employer hereby employs the Executive Assistant, and the Executive Assistant hereby accepts employment with the Employer, as a full-time Executive Assistant.
• The Executive Assistant will report directly to:
  • Option A: The Chief Executive Officer ("CEO").
  • Option B: The [Job Title].
  • Option C: The Executive Team.

2. Responsibilities and Core Duties

• The Executive Assistant's primary responsibilities include, but are not limited to:
  • Complex calendar management for the Executive(s).
  • Scheduling and coordinating high-level meetings and logistics.
  • Coordinating multi-step travel arrangements.
  • Drafting executive correspondence.
  • Acting as a gatekeeper for the Executive(s).
  • Maintaining confidential records.
  • Preparing expense reports.
  • Communicating with vendors and stakeholders.
  • Preparing presentations and board materials.
  • Document filing and organization.
  • Facilitating executive follow-ups.
  • Other duties as assigned by the Executive(s).
  • Proactive problem-solving and independent judgment in confidential matters.

3. Skills and Technology Requirements

• The Executive Assistant must possess the following skills and technology proficiency:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets).
  • Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet).
  • Experience with CRM systems [e.g., Salesforce, HubSpot].
  • Familiarity with standard executive-level office hardware.
  • Ability to handle data securely and confidentially.

4. Work Location and Remote Work

• The Executive Assistant's primary work location is:
  • Option A: The Employer's headquarters located at [Company Address] in South Carolina.
  • Option B: Hybrid work arrangement: [Number] days on-site and [Number] days remote, as agreed upon with the Executive(s).
  • Option C: Remote work, subject to occasional on-site meetings and travel requirements.
• The Employer will provide the Executive Assistant with the necessary equipment and secure network access for remote work, if applicable.
• The Executive Assistant is expected to be available for on-site presence at events or to travel with executives as needed. Travel expenses will be reimbursed in accordance with company policy.

5. Employment Type and Work Hours

• The Executive Assistant's employment is full-time.
• The standard work hours are [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.
• Availability outside of regular office hours may be required.
• Overtime pay will be provided to non-exempt Executive Assistants in accordance with South Carolina wage and hour laws and the Fair Labor Standards Act (FLSA). Overtime must be pre-approved by [Designated Authority].

6. Compensation and Benefits

• The Executive Assistant's annual salary/hourly rate is [Dollar Amount], payable [Pay Frequency] on [Day of the week].
• Bonus Opportunities:
  • Option A: The Executive Assistant is eligible for an annual discretionary performance-based bonus, the amount of which will be determined by [Determining Authority].
  • Option B: The Executive Assistant is eligible for [Bonus description, e.g., executive satisfaction incentives].
  • Option C: No bonus is offered under this Agreement.
• The Executive Assistant is eligible for the following benefits:
  • Health, dental, and vision insurance.
  • Retirement plan or 401(k).
  • [Number] days of paid vacation per year.
  • [Number] days of paid sick leave per year.
  • [Number] paid holidays recognized by the Employer.
  • [Other benefits, e.g., maternity/paternity leave, bereavement leave, paid volunteer days].
  • The company will reimburse job-related ongoing training.
  • Professional association fees for up to [Dollar Amount] annually will be reimbursed.

7. Employee Status

• The Executive Assistant is an employee of the Employer and is eligible for workers' compensation and unemployment coverage under South Carolina law.
• The Executive Assistant acknowledges receipt and review of all required workplace posters.

8. Confidentiality

• The Executive Assistant agrees to maintain the confidentiality of all sensitive company, executive, and client information.
• The Executive Assistant will handle and dispose of executive correspondence in a secure and confidential manner.
• Any breach of confidentiality may result in disciplinary action, up to and including termination, and may be subject to legal action under South Carolina law.

9. Intellectual Property

• All materials, documents, processes, or inventions created by the Executive Assistant in furtherance of their duties shall be the property of the Employer, as governed by South Carolina IP law.
• The Executive Assistant assigns all rights to such intellectual property to the Employer.

10. Conflict of Interest and Outside Activities

• The Executive Assistant must avoid any external activities that may conflict with the interests of the Employer.
• The Executive Assistant must disclose and obtain approval for any outside employment, board memberships, or business ventures.

11. Non-Solicitation and Non-Compete

• Non-Solicitation: During the term of employment and for [Number] months following termination, the Executive Assistant agrees not to solicit employees, clients, or vendors of the Employer.
• Non-Compete:
  • Option A: The Executive Assistant agrees not to engage in any competitive business within [Number] miles of the Employer's principal place of business for a period of [Number] months following termination. This is limited to [Specific competitive activities].
  • Option B: No non-compete clause applies to this agreement.
• These clauses are intended to be reasonable in scope, time, and geography, as required by South Carolina law.

12. Behavioral Standards and Workplace Policies

• The Executive Assistant must maintain professional attire and conduct befitting executive representation.
• The Executive Assistant must comply with all company security, data privacy, and IT usage policies.
• The Executive Assistant is required to participate in company-organized workshops or compliance training.

13. Equal Employment Opportunity and Anti-Harassment

• The Employer is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected category under South Carolina and federal law.
• The Employer has a strict anti-harassment policy. Any violations should be reported to [Designated Authority]. Retaliation for reporting harassment is strictly prohibited.

14. At-Will Employment and Termination

• The Executive Assistant's employment is at-will, meaning that either party may terminate the employment relationship at any time, with or without cause, and with or without notice, unless otherwise specified in this Agreement.
• Termination Procedures:
  • Option A: The Executive Assistant is required to provide [Number] days written notice of resignation.
  • Option B: No specific notice period is required.
• The Employer will provide final pay in accordance with the South Carolina Payment of Wages Act.
• Upon termination, the Executive Assistant must return all company property, including devices, keys, and files.

15. Compliance

The Employer complies with all relevant South Carolina employee notification and poster requirements.

16. Performance Reviews

The Executive Assistant's performance will be reviewed regularly, at least [Frequency, e.g., annually], based on metrics such as executive satisfaction, accuracy in calendar management, and timeliness of deliverables.

17. Dispute Resolution

• Any disputes arising from this Agreement shall be resolved through good-faith negotiation.
• If negotiation fails, the parties agree to participate in mediation or arbitration in South Carolina before resorting to litigation. South Carolina law and courts shall have jurisdiction over any disputes.

18. Payroll and Tax Withholdings

The Executive Assistant's payroll will be subject to all applicable South Carolina and federal tax withholdings and unemployment insurance requirements.

19. Acknowledgment of Policies

The Executive Assistant acknowledges receipt and review of all relevant company policies and employee handbooks.

20. Local Business Culture

The Executive Assistant is expected to adhere to the standards of professional conduct and interaction with company leadership, community representatives, and public officials that are customary in the local South Carolina business culture.

21. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

22. Amendment

This Agreement may be amended only by a written instrument signed by both parties.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Legal Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Executive Assistant Legal Name]

Signature: ____________________________

Date: ____________________________