South Carolina office manager employment contract template

South Carolina Office Manager Employment Contract

Employer:

• Legal Name: [Employer Legal Name]
• Address: [Employer Address]
• Contact Person: [Employer Contact Person]
• Phone: [Employer Phone]
• Email: [Employer Email]

Employee:

• Legal Name: [Employee Legal Name]
• Address: [Employee Address]
• Phone: [Employee Phone]
• Email: [Employee Email]

Effective Date: [Effective Date]

Place of Execution: [City, South Carolina]

Job Title: Office Manager

Duties:

• Supervise administrative staff.
• Manage office supplies and inventory.
• Oversee facility maintenance and vendor relations.
• Handle office budgeting and financial recordkeeping.
• Coordinate internal communications.
• Manage scheduling and meeting arrangements.
• Implement company policies.
• Ensure compliance with safety and data privacy regulations.
• Manage onboarding/offboarding of office staff.
• Maintain office equipment.
• Oversee customer service standards.
• Maintain confidential employee and client files in accordance with South Carolina data privacy requirements.
• Perform specialized HR support tasks (if required).
• Other duties as assigned.

Reporting Structure:

• Direct Supervisor: [Supervisor Title]
• Department: [Department Name]
• Reporting Frequency: [Daily/Weekly/Monthly]

Work Location:

• Primary Location: [Office Address, South Carolina]
• Remote Work Policy:
  • Option A: Remote work is not permitted.
  • Option B: Remote work is permitted on [Days of the week]. Employee is responsible for maintaining secure physical and digital office records in compliance with South Carolina data retention laws.

Employment Classification and Hours:

• Classification: Full-time (minimum 30 hours/week per South Carolina standards)
• Working Hours:
  • Option A: Standard hours are [Start Time] to [End Time], [Days of the week].
  • Option B: Work schedule may vary based on business needs and requires flexibility.
• Overtime:
  • Option A: Overtime is not authorized without prior written approval from [Supervisor Title]. Overtime will be compensated at time and a half, consistent with South Carolina wage and hour laws.
  • Option B: Employee is not eligible for overtime pay.
• Timekeeping: Employee is required to accurately record all hours worked using [Timekeeping System], consistent with South Carolina wage and hour statutes.
• Breaks: Employee is entitled to [Duration] for meal breaks and [Duration] for rest breaks, in accordance with South Carolina law.

Compensation:

• Base Salary:
  • Option A: Annual salary of [Dollar Amount], paid [Frequency, e.g., bi-weekly].
  • Option B: Hourly rate of [Dollar Amount], paid [Frequency, e.g., bi-weekly].
• Payroll Method: [Check/Direct Deposit]
• Bonus/Incentives:
  • Option A: Employee is eligible for discretionary bonuses based on office efficiency and cost savings.
  • Option B: No bonus or incentives are offered.
• Withholdings: All applicable federal and South Carolina state income taxes, Social Security, Medicare, and other statutory deductions will be withheld.

Benefits:

• Health Insurance:
  • Option A: Employer provides health insurance. Eligibility begins after [Number] days of employment.
  • Option B: Employer does not provide health insurance.
• Dental Insurance:
  • Option A: Employer provides dental insurance. Eligibility begins after [Number] days of employment.
  • Option B: Employer does not provide dental insurance.
• Vision Insurance:
  • Option A: Employer provides vision insurance. Eligibility begins after [Number] days of employment.
  • Option B: Employer does not provide vision insurance.
• Paid Holidays: Employee is entitled to the following paid holidays observed in South Carolina: [List of Holidays].
• PTO/Vacation/Sick Leave:
  • Option A: Employee accrues [Number] days of PTO per year.
  • Option B: Employee accrues [Number] days of vacation leave per year and [Number] days of sick leave per year, consistent with company policy or South Carolina requirements.
• Family and Medical Leave: Employee is eligible for Family and Medical Leave in accordance with South Carolina law.
• Retirement/401(k):
  • Option A: Employee is eligible to participate in the company's 401(k) plan after [Number] months of employment. Employer contribution is [Percentage].
  • Option B: No retirement or 401(k) plan is offered.
• Tuition Reimbursement/Training:
  • Option A: Employer offers tuition reimbursement or training funds up to [Dollar Amount] per year for leadership/office administration certifications.
  • Option B: No tuition reimbursement or training funds are offered.
• Allowances/Stipends:
  • Option A: Employee receives a [Dollar Amount] per month allowance for [Purpose, e.g., transportation, parking, telecommunication].
  • Option B: No allowances or stipends are offered.

Confidentiality: Employee shall maintain the confidentiality of all company and client information, including but not limited to client lists, financial records, personnel files, business strategies, and internal communications. This obligation survives termination of employment. Unauthorized removal or dissemination of sensitive company property is prohibited. Employee shall handle and destroy records securely per South Carolina legal guidelines.

Intellectual Property: Any work products overseen or organized by the Office Manager, including processes, manuals, and office systems documentation, shall be the property of the Employer.

Outside Activities/Conflict of Interest: Employee must disclose any outside business or community activities that may present a conflict of interest with their duties as Office Manager, particularly related to vendor/supplier relationships within South Carolina.

Performance Evaluation: Performance evaluations will be conducted [Frequency, e.g., annually] based on criteria including office operational efficiency, compliance with policy, employee/stakeholder feedback, and corrective action plans.

Conduct Standards and Policies: Employee shall comply with the Employer’s code of conduct, South Carolina anti-bullying and anti-harassment policies, anti-discrimination requirements as mandated by South Carolina (including categories protected by state and federal law), expectations for attendance, dress code, decorum, and use of company/office resources.

Safety and Health: Employee shall comply with South Carolina occupational safety and health requirements applicable to the office environment, including emergency procedures, maintenance of a safe working space, and reporting workplace injuries in accordance with South Carolina workers’ compensation law.

Employment At-Will: Employment is at-will, as permitted by South Carolina law. Either party may terminate the employment relationship at any time, with or without cause or notice, unless otherwise negotiated.

Termination:

• Notice Period:
  • Option A: [Number] days written notice is required for termination by either party.
  • Option B: No notice period is required.
• Grounds for Immediate Termination: Misconduct, gross negligence, breach of duty or confidentiality.
• Final Wages: Employee will receive final wages and any accrued, unused vacation/PTO pay in accordance with South Carolina final pay rules.

Return of Property: Upon termination, Employee shall return all company property, including keys, records, and equipment.

Post-Employment Restrictions:

• Non-Solicitation: Employee agrees not to solicit clients/vendors or employees of the Employer for a period of [Number] months following termination within a [Geographic Area].
• Non-Disparagement: Employee agrees not to disparage the Employer.

Dispute Resolution: This Agreement shall be governed by the laws of South Carolina. Any legal disputes shall be resolved in [County Name] County, South Carolina. The parties agree to make good-faith efforts to negotiate and mediate any disputes prior to arbitration or litigation.

Mandatory Notices: Employee acknowledges receipt of notices regarding workers’ compensation insurance, unemployment insurance, and other relevant state/federal labor rights postings required under South Carolina law.

Acknowledgment:

• Employee acknowledges that they have read, understood, and agree to the terms of this South Carolina Office Manager Employment Contract.
• Employer:
  • Signature: ____________________________
  • Name: [Employer Name]
  • Title: [Employer Title]
  • Date: [Date]
• Employee:
  • Signature: ____________________________
  • Name: [Employee Name]
  • Date: [Date]

Attachments:

• Job Description (attached)
• Employee Handbook (reference)
• Company Policy Summaries (attached)