Pennsylvania accountant employment contract template

Pennsylvania Accountant Employment Contract

This Pennsylvania Accountant Employment Contract (the "Agreement") is made and entered into as of [Date] by and between [Employer Name], a company organized and existing under the laws of Pennsylvania, with its principal place of business at [Employer Address] ("Employer"), and [Employee Name], residing at [Employee Address] ("Employee").

1. Employment

• Option A: Employer hereby employs Employee as a full-time Accountant, and Employee hereby accepts such employment.
• Option B: Employer hereby employs Employee as a part-time Accountant, and Employee hereby accepts such employment. The working hours will be [number] hours per week.

2. Duties

Employee's duties include, but are not limited to:

• Maintaining and reconciling accounts.
• Preparing and reviewing financial statements and management reports.
• Ensuring adherence to Generally Accepted Accounting Principles (GAAP) and relevant Pennsylvania standards.
• Managing payroll functions compliant with Pennsylvania wage payment laws.
• Overseeing accounts payable/receivable.
• Supporting audit preparation.
• Assisting with state and local tax filings and compliance, monitoring compliance with the Pennsylvania Department of Revenue.
• Implementing internal controls.
• Ensuring compliance with industry-specific regulations (e.g., SOX for applicable employers).

3. Required Skills and Systems

• Option A: Employee is required to be proficient in [Accounting Software, e.g., QuickBooks, SAP], Microsoft Excel, and [Other software].
• Option B: Employee is required to maintain their CPA license in good standing and complete at least [Number] hours of Continuing Professional Education (CPE) annually relevant to Pennsylvania accounting standards.

4. Reporting Structure

• Option A: Employee will report directly to [Manager's Name and Title].
• Option B: Employee will coordinate with external auditors, tax consultants, or department heads as required.

5. Work Location and Remote Work Policy

• Option A: The primary work location is [Office Address] in Pennsylvania.
• Option B: Remote work is permitted under the following conditions: [Conditions for remote work, e.g., must be present in the office for audits]. Employer will provide secure access to financial records and data.

6. Work Hours and Overtime

• Option A: Standard work hours are [Number] hours per week, from [Start Time] to [End Time], Monday through Friday.
• Option B: Overtime will be compensated in accordance with Pennsylvania wage and hour laws. Meal and rest breaks will be provided as required by Pennsylvania law.
• Option C: Flexible scheduling may be available subject to Employer approval.

7. Compensation

• Option A: Employee's base annual salary is [Salary Amount], payable [Pay Frequency, e.g., bi-weekly].
• Option B: Employee will be paid an hourly wage of [Hourly Wage Amount].
• Option C: Employee is eligible for a performance-based bonus, as determined by Employer. Overtime will be calculated in full conformance with Pennsylvania law. All mandatory wage deductions (such as state and local taxes) will be made.

8. Benefits

• Option A: Employer will provide health, dental, and vision insurance.
• Option B: Employer will contribute to a 401(k) retirement plan.
• Option C: Employee will accrue [Number] days of paid vacation and [Number] days of sick leave per year, in addition to Pennsylvania statutory holidays.
• Option D: Employer will reimburse Employee for CPA licensing/renewal, CPE/coursework costs, and professional association dues up to [Amount].

9. Confidentiality and Data Protection

Employee agrees to maintain the confidentiality of all client financial data, trade secrets, payroll information, and personal identifying information (PII). This obligation survives termination of employment.

10. Intellectual Property

Ownership of proprietary spreadsheets, financial models, or reports created during employment rests with Employer. Written approval is required for using third-party or open-source financial tools or templates.

11. Conflict of Interest

Employee must disclose any personal or familial business relationships with company clients, vendors, or audit partners. Employee will not provide independent accounting or tax services outside employment without written permission.

12. Compliance Obligations

Employee will report suspected fraud or regulatory breaches under the Pennsylvania Whistleblower Law and Sarbanes-Oxley requirements (if applicable). Employee will comply with all relevant Pennsylvania tax, corporate governance, or reporting statutes.

13. Code of Conduct

Employee will adhere to the AICPA Code of Professional Conduct (if applicable), maintain accuracy of reporting, and refrain from document falsification.

14. Professional Development

Employee will participate in ethics or compliance training as required by Pennsylvania law or CPA standards.

15. Background Check

• Option A: Employment is contingent upon successful completion of a background check.
• Option B: No background check required.

16. Workplace Safety and Mental Health

Employer complies with Pennsylvania regulations for office-based work and provides a safe working environment.

17. Non-Compete, Non-Solicitation, and Non-Disparagement

• Option A: Employee agrees not to compete with Employer for a period of [Number] months within [Geographic Area] in a similar accounting role. This does not restrict Employee from working in unrelated accounting roles.
• Option B: Employee agrees not to solicit Employer's clients or disparage Employer.
• Option C: No Non-compete required.

18. Employment At-Will

Employment is at-will, and either party may terminate the employment relationship at any time, with or without cause or notice, subject to Pennsylvania law.

19. Termination

• Option A: Upon termination, Employee will receive their final paycheck in accordance with Pennsylvania law.
• Option B: Employee is required to provide [Number] weeks' notice of resignation.
• Option C: Severance will be provided as described in [Severance Policy].

20. Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania. Any dispute arising under or in connection with this Agreement shall be resolved in the courts of Pennsylvania. [Mediation/Arbitration Options]

21. Anti-Discrimination

Employer is an equal opportunity employer and complies with the Pennsylvania Human Relations Act.

22. Record Retention

Employer maintains financial records and client data in accordance with Pennsylvania record retention policies.

23. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

[Employer Name]

By: [Employer Representative Name]

Title: [Employer Representative Title]

[Employee Name]

Signature: ____________________________